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Home My WebLink AboutBPW-11-03-10 t et City ty of Carmel y p ti rO. Office of the Clerk Treasurer P 1, °fi cs. f ps CARMEL BOA I OF PUBLIC WORKS WEDNESDAY, NOVEMBER 3, 2010 AT 10:00 A.M. COUNCIL CHAMBERS CARMEL CITY HALL ONE CIVIC SQUARE NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD OF PUBLIC WORKS WILL HOLD A MEETING ON WEDNESDAY, NOVEMBER 3, 2010, AT 10:00 A.M. IN THE COUNCIL CHAMBERS, CITY HALL, AND ONE CIVIC SQUARE. THE PURPOSE OF THE MEETING IS CITY BUSINESS. ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571 -2414 I �F C"T y 0 0•4, /1 City of Carmel O r o G° t0 Office of the Clerk Treasurer BOARD OF PUBLIC WORKS SAFETY MEETING AGENDA WEDNESDAY, NOVEMBER 3, 2010 10:00 A.M. COUNCIL CHAMBERS CITY HALL ONE CIVIC SQUARE MEETING CALLED TO ORDER 1. MINUTES a. Minutes from the October 20, 2010 Regular Meeting b. Minutes from the October 25, 2010 Special Meeting 2. PERFORMANCE RELEASES a. Resolution BPW- 11- 03- 10 -01; ITT Parking Lot Expansion; Stormwater and BMP Rain Garden Installation; Dan Hammond, CPM Construction b. Resolution BPW- 11- 30- 10 -02; Village Green Section One; Erosion Control; John Waits, Drees Homes 3. BID OPENING /AWARDS a. Bid Award for the Water Treatment Plant No. 1; F.A. Wilhelm Construction Co., Inc.; ($19,870,000); This was the lowest most responsive bid; John Duffy, Director of the Department of Utilities b. Bid Award for the Paths; 106 Street Gray to Hazel Dell /River Road Medalist Parkway to Northwood Drive; Monroe LLC; ($188,907.00); This was the lowest and most responsive bid; Michael McBride, City Engineer ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571 -2414 4. CONTRACTS a. Request for Purchase of Goods and Services; Monroe LLC; ($188,907.00); Paths; 106 Street Gray to Hazel Dell /River Road Medalist Parkway to Northwood Drive; Michael McBride, City Engineer b. Request for Purchase of Goods and Services; Barnes and Thornburg; Legal Counsel/Advise In the Matter of Municipal Law; Irrigation Design Source; ($5,000.00); Irrigation Design for Roundabouts; Michael Hollibaugh, Director of the Department of Community Services c. Request for Purchase of Goods and Services; Gibraltar Construction; ($206,200.00); Streetscape Parcel 7(a) Regional Performing Arts Center; Michael McBride, City Engineer d. Request for Purchase of Goods and Services; Change Order #4; Keystone and Main Street; (increase $20,289.90); Completion Date 11/1/2010; Michael McBride, City Engineer e. Request for Purchase of Goods and Services; Hunt Paving Company; ($140,499.00); Additional Concrete Program; Dave Huffman, Street Commissioner 5. USE OF CITY FACILITIES /STREETS a. TABLE 8/18/10: Request to Use City Streets, City Hall Common Areas; Carmel Fest; Saturday, July 2, 2011 thru Monday, July 4, 2011; Carmelfest Committee ALL PERMISSIONS HAVE BEEN OBTAINED b. TABLED 10/6/10; Request to Use City Facilities and Street; Race; Saturday, June 11, 2011; 4:00 a.m. to 9:00 p.m.; Carmel Road Racing Group c. Request to Use Gazebo and Common Grounds; Wedding; Saturday, September 17, 2011; 1:00 p.m. to 6:00 p.m.; Rehearsal; Friday, September 16, 2011' 6:00 p.m. to 7:00 p.m.; Danielle Ledbetter 6. OTHER a. TABLED 10/6/10; Request for Dedication of Private Streets to Public; Townhomes at Hazel Dell; Patrick O'Donnell, HOA b. TABLED 10 /6/10; Request for Dedication of Private Streets to Public; Townhomes at Hunter Creek; Robert Busby, HOA c. Request for Secondary Plat Approval; Village of West Clay; Section 6001 Lots 1053 -1058; Dave Sexton, Schneider Corporation d. Request for Secondary Plat Approval; Village of Mount Carmel —11 Section; Brady Kuhn Weihe Engineers e. Request for Lane Closure; Southbound Lane of North Gray Road; Linda Rhea, IPL f. Request for Lane Closure and Open Cut Request CVS Site; both Northbound Lanes of Rangeline Road; Bill Butz, American Structurepoint g. Request for Lane and Pathway Closures; Midwest ISO; Guilford and Carmel Drive; Carl Dennin, Messer Construction h. Request for Reduction of Advisory Speed Limit; From 25 MPH to 20 MPH; Clay Terrace Blvd Roundabouts; Michael McBride, City Engineer i. Request for Stormwater Management Ordinance Variance; Village of Mount Carmel; 11 Section; Brady Kuhn, Weihe Engineers j. Request for Private Streets to Become Public Streets; Williams Mill Subdivision; Burlington Land, Parkside Crescent, McLaren Lane, Valeside Crescent; Carter Jerman, Horne Owners Association k. Request for Variance from Carmel City Code; Right of Way Improvements; 11418 Cherry Tree Road; Installation of Retaining Wall; Scott Gaerte 7. ADJOURNMENT BOARD OF PUBLIC WORKS SAFETY MEETING MINUTES WEDNESDAY, NOVEMBER 3, 2010 —10:00 A.M. COUNCIL CHAMBERS CITY HALL ONE CIVIC SQUARE MEETING CALLED TO ORDER Mayor Brainard called the meeting to order at 10:15 a.m. MEMBERS PRESENT Mayor James Brainard; Board Members; Lori Watson, Mafy Ann Burke; Clerk Treasurer, Diana L. Cordray, Deputy Clerk; Sandy Johnson MINUTES Minutes from the October 20, 2010 Regular meeting were approved 3 -0. Minute from the October 25, 2010 Special meeting were approved 3 -0. PERFORMANCE RELEASES Resolution BPW- 11- 03- 10 -01; ITT Parking Lot Expansion; Stormwater and BMP Rain Garden Installation; Board Member Burke moved for approval. Board Member Watson seconded. Request approved 3 -0. Resolution BPW- 11- 30- 10 -02; Village Green Section One; Erosion Control; Board Member Burke moved for approval. Board Member Watson seconded. Request approved 3 -0. BID OPENING /AWARDS Bid Award for the Water Treatment Plant No. 1; F.A. Wilhelm Construction Co., Inc.; ($19,870,000); This was the lowest most responsive bid; Board Member Burke moved for approval. Board Member Watson seconded. Request approved 3 -0. Bid Award for the Paths; 106 Street Gray to Hazel Dell /River Road Medalist Parkway to Northwood Drive; Monroe LLC; ($188, 907.00); This was the lowest and most responsive bid; Board Member Burke moved for approval. Board Member Watson seconded. Request approved 3- 0. CONTRACTS Request for Purchase of Goods and Services; Monroe LLC; ($188,907.00); Paths; 106 Street Gray to Hazel Dell /River Road Medalist Parkway to Northwood Drive; Board Member Burke moved for approval. Board Member Watson seconded. Request approved 3 -0. Request for Purchase of Goods and Services; Barnes and Thornburg; Legal Counsel /Advise In the Matter of Municipal Law; Irrigation Design Source; ($5, 000.00); Irrigation Design for Roundabouts; Board Member Burke moved for approval. Board Member Watson seconded. Request approved 3 -0. Request for Purchase of Goods and Services; Gibraltar Construction; ($206,200.00); Streetscape Parcel 7(a) Regional Performing Arts Center; Board Member Burke moved for approval. Board Member Watson seconded. Request approved 3 -0. Request for Purchase of Goods and Services; Change Order #4; Keystone and Main Street; (increase $20,289.90); Completion Date 11/1/2010; Board Member Burke moved for approval. Board Member Watson seconded. City Engineer Mike McBride stated that this was a decrease of $20, 289.00, not an increase. Request approved 3 -0. Request for Purchase of Goods and Services; Hunt Paving Company; ($140,499.00); Additional Concrete Program; Board Member Burke moved for approval. Board Member Watson seconded. Request approved 3 -0. USE OF CITY FACILITIES TABLED 8/18/10: Request to Use City Streets; City Hall Common Areas; Carmel Fest,• Saturday, July 2, 2011 thru Monday, July 4, 2011; Board Member Burke moved to removed from table. Board Member Watson seconded. Board Member Burke moved for approval. Board Member Watson seconded. Request approved 3 -0. TABLED 10/6/2010: Request to Use City Facilities and Street; Race; Saturday, June 11, 2011; 4:00 a.m. to 9:00 p.m.; Carmel Road Racing Group Tabled 2 -0. Request to Use Gazebo and Common Grounds; Wedding; Saturday, September 17, 2011; 1:00 p.m. to 6:00 p.m.; Rehearsal; Friday, September 16, 2011 6:00 p.rn. to 7:00 p.m.; Board Member Burke moved for approval. Board Member Watson seconded. Request approved 3 -0. OTHER TABLED 10/6/10; Request for Dedication of Private Streets to Public; Townhomes at Hazel Dell; Board Member Burke moved to remove from the table. Board Member Watson seconded. Removed from table 3 -0. Board Member Burke moved to approve. Board Member Watson seconded. There was extensive discussion. City Engineer Mike McBride addressed the Board. City Attorney, Doug Haney addressed the Board. Requested defeated 1 -2. Mayor Brainard voted in favor. Board Members Burke and Watson voted against. TABLED 10/6/10; Request for Dedication of Private Streets to Public; Townhomes at Hunter Creek; Board Member Burke moved to remove from the table. Board Member Watson seconded. Removed from table 3 -0. Board Member Burke moved to approve. Board Member Watson seconded. Requested defeated 1 -2. Mayor Brainard voted in favor. Board Members Burke and Watson voted against. Request for Secondary Plat Approval; Village of West Clay; Section 6001 Lots 1053 -1058; Board Member Burke moved for approval. Board Member Watson seconded. Request approved 3 -0. Request for Secondary Plat Approval; Village of Mount Carmel 11 Section; Board Member Burke moved for approval. Board Member Watson seconded. Request approved 2 -0. Board Members Burke and Watson voted aye. Mayor Brainard abstained. Request for Lane Closure; Southbound Lane of North Gray Road; Request approved 2 -0. Board Members Burke and Watson voted aye. Mayor Brainard abstained. Request for Lane Closure and Open Cut Request CVS Site; both Northbound Lanes of Rangeline Road; Request approved 2 -0. Board Members Burke and Watson voted aye. Mayor Brainard abstained. Request for Lane and Pathway Closures; Midwest ISO; Guilford and Carmel Drive; Request approved 2 -0. Board Members Burke and Watson voted aye. Mayor Brainard abstained. Request for Reduction of Advisory Speed Limit; From 25 MPH to 20 MPH, Clay Terrace Blvd Roundabouts; Request approved 2 -0. Board Members Burke and Watson voted aye. Mayor Brainard abstained. Request for Stormwater Management Ordinance Variance; Village of Mount Carmel; 11 Section; Mayor Brainard moved to approve. Board Member Burke seconded. There was brief discussion. Board Member Burke moved to table. Board Member Watson seconded. Item tabled 3 -0. Request for Private Streets to Become Public Streets; Williams Mill Subdivision; Burlington Land, Parkside Crescent, McLaren Lane, Valeside Crescent; Board Member Burke moved for approval. Board Member Watson seconded. There was brief discussion. Mayor Brainard moved to table. Table failed for lack of a second. There was brief discussion. Board Member Burke seconded the table motion. Tabled 3 -0. Request for Variance from Carmel City Code; Right of Way Improvements; 11418 Cherry Tree Road; Installation of Retaining Wall; Board Member Burke moved for approval. Board Member Watson seconded. Request approved 3 -0. ADJOURNMENT Mayor Brainard Adjourned at 11:06 a.m. ana L. Cordray, IA Clerk Treasurer Approved ,A ayor James Brainard ATTEST: y�L� .0 Y Tana L. Cordray, IA Clerk Treasurer