HomeMy WebLinkAboutAmerican Structure Point, Inc./Engr/ADDITIONAL SERVICES $114,934 American Structure Point, Inc.
Engineering Department-2010
I Appropriation#2009 Road Bond; P.O.#27445 •
Contract Not To Exceed$114,934.00
ADDITIONAL SERVICES AMENDMENT TO
AGREEMENT FOR PURCHASE OF GOODS AND SERVICES
APr'1OV..D AS TO FORM BY
THIS AMENDMENT TO THE GOODS AND SERVICES AGREEMENT ("Agreement") entered into by and
between the City of Carmel and American Structure Point, Inc., (the "Vendor"), as City Contract #060210.04 shall
amend the terms of the Agreement by adding the additional services to be provided by Vendor consistent with the
Scope of Work attached hereto and incorporated herein as Exhibit "A". The terms and conditions of the Agreement
shall not otherwise be affected by his Additional Services Amendment and shall remain in full force and effect.
IN WITNESS WHEREOF,the parties hereto have made and executed this Amendment as follows:
CITY OF CARMEL, INDIANA AMERICAN STRUCTURE POINT, INC.
by and through its Board of Public
Works and Safety
By: , By:
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Arainard, Presiding Officer Authorized Signature
Date: 'i — /
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Printed Name
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ATTEST:
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D' na Cordray, IAMC, Clerk reasurer
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vZ-shared Prof S.rs&Goods Sus Enpncaing 2Ot(1 AMERiCAN STRUCIL'RE POINT a;lddmon+l Sm icc Am nd 1 115 2010 I I 44 AM)
•
October 19, 2010 Cu 1 i �40 ARMEL
JAMES BRAINARD, MAYOR
Mr. Willis R. Conner, PE, SE
Mr. Gregory L. Henneke, PE
American Structurepoint,Inc.
7260 Shadeland Station
Indianapolis, IN 46256-3957
RE: Additional Service Amendment#2, P.O. 27455
Dear Mssrs. Conner and Henneke:
As we discussed, the City of Carmel has a need for additional professional services and pursuant to our current
contract with American Structurepoint, Contract#060210.04, dated June 2, 2010, I have requested and received
from you the proposed scope of services and fee estimates for the following work task:
Additional Service Amendment#2— 10-12D Chesterton Neighborhood Drainage Improvements
Construction Inspection
See "Attachment A" Not to Exceed:$114,934.00
Per our contract procedural requirements, I hereby approve these Additional Professional Services estimates, and
request that the Board of Public Works ratify the above referenced Contract Amendment.
PLEASE NOTE
Please be advised that"Additional Services"performed on City contracts must be billed separately from the original
contract and other additional services. More importantly, the invoice must reference the appropriate Additional
Service#and P.O. #shown above. Invoices received without the Additional Service # referenced will be returned
for proper identification. Thank you for your continued assistance in providing the City of Carmel with your
professional, quality services. If you should have any questions, please give me a call.
Sincerely,
/7-77P-7
448.-,.2-(
Michael T. cBride,P.E.
City Engineer
EXHIBIT Ar
to f
Revi ed and approved by:
(C: .Z,
S. C. Engelking
Di A! IMEKT OF ENGINEERING Director of Administration
ONE CIVIC SQUARE, CARMEL, IN 46032 OFFICE 31.7.571.2441 FAX 317.571.2439
E:NIAII. engineering@c:irrnel.in.gov
VIN
• STRUCTUREPOINT
INC.
September 15, 2010
Mr. Michael T. McBride, PE
Carmel City Engineer
One Civic Square
Carmel,Indiana 46032
Re: Chesterton Subdivision Drainage Improvements
Construction Inspection Services
Task Order 2 on Contract 0602.10.04
Dear Mr. McBride:
American Structurepoint is pleased to submit the attached scope and fee proposal for the above-
referenced project.
Our professional services shall include all construction inspection services necessary to complete this
project as described in Attachment A. The services performed under this task order shall be completed
for a fee not to exceed $114,934 as outlined in Appendix 3 and will only be billed as specific tasks are
completed.
We look forward to continuing working with the City of Carmel on this project. If you should have any
questions, do not hesitate to contact me at(317) 547-5580.
Very truly yours,
Americ Stru turepoint, Inc.
Willis R. onner
President
WRC:mek
Attachments
EXHIBIT k
201001148 1r
0o Shadeland MCItil Indianapolis,1I146256-395T7 . 'MUNRO 5580 REMa-543.02270 {www.structurepoint.corn 0
® AMERICAN STRUCTUREPOINT, INC.
ATTACHMENT A
Services by CONSULTANT
I. ENGINEERING PERSONNEL
A. For the fulfillment of all services outlined in Section II below, the Professional will provide
one (1) full-time Resident Project Representative, inspectors, and clerical and secretarial
personnel as required for a period of time necessary to complete the construction project and
final construction report for the project.
B. The qualifications and experiences of personnel provided by the Professional are subject to
approval by the City, and no personnel will be assigned to the project until the City's
approval is obtained.
C. The full-time Resident Project Representative(s) will report to the City on all matters
concerning contract compliance and administration.
D. The full-time Resident Project Representative(s) will coordinate project activities with City's
project manager.
II. DESCRIPTION OF SERVICES
A. Construction Schedule: Review and monitor the construction schedules prepared by the
Contractor for contract compliance and provide detailed documentation and
recommendations to the City concerning the schedule's acceptability.
B. Conferences: Schedule, conduct, notify participants, and provide minutes of preconstruction
meetings, partnering meetings, progress meetings, and such other job conferences as required
for the timely and acceptable conduct of the job. Attend Public Information Meetings
conducted by the City.
The Professional shall be available for conferences as requested by the City to review
working details of the project. The City may review and inspect the activities whenever
desired during the life of the agreement.
C. Liaison: Serve as the City's liaison with the Contractor, working principally through the
Contractor's field superintendent or such other person in authority as designated by the
Contractor. The full-time Resident Project Representative shall be thoroughly familiar with
the plans and specifications applicable to the project to monitor the Contractor's compliance
with the provisions therein. Any deviation observed shall be addressed to the Contractor by
the Resident Project Representative. Recommendations to obtain compliance also shall be
reported to the City.
D. Cooperate: with the City in dealing with various federal, state, and local agencies having
jurisdiction over the project.
E. Obtain from the Contractor EXHIBIT
1. A list of his proposed suppliers and subcontractors
3lbkIV
Attachment A Page 1 of 3 201001148
® AMERICAN STRUCTUREPOINT, INC.
2. Additional details or information when needed at the job site for proper execution of
the work
F. Certification of Materials: Check for completeness of certifications of materials delivered to
the site.
G. Shop Drawings
1. Receive shop drawings and falsework drawings. Check falsework drawings for
completeness and obtain structural engineer's approval of the proposed design.
Forward shop drawings to the design consultant for review and approval.
2. Review the approved shop falsework drawings, specifications, and other submissions,
record receipt of this data, maintain a file of all drawings and submissions, and check
construction for compliance in accordance with the Contract Documents
3. Alert the Contractor's field superintendent when it is observed materials or
equipment is being or is about to be used or installed before approval of shop
drawings or samples, where such are required, and advise the City when it is
necessary to disapprove work as failing to conform to the Contract Documents.
H. Review of Work, Inspection, and Tests
1. Conduct on-site inspections of the work in progress for the City as a basis for
determining the project is proceeding in accordance with the Contract Documents
2. Accompany visiting inspectors representing local, state, or federal agencies having
jurisdiction over the project and report details of such inspections to the City
3. Verify the required quality control sampling and testing has been accomplished and
materials certification has been provided by the Contractor
4. Review the Contractor's test/certification results and the City's independent
assurance tests for accuracy and retain in the project file
5. Questionable testing methods or results from the Contractor may initiate an increase
in the volume of assurance tests.
Modification: Consider and evaluate the Contractor's suggestions for modifications in
drawings and/or specifications and report them to the City with recommendations
J. Records
1. Prepare and maintain at the job site orderly files of correspondence, reports of job
conferences, shop drawings and other submissions, reproductions of original Contract
Documents including all addenda, change orders, and additional drawings subsequent
to the award of the Contract,progress reports, and other project-related documents
2. Keep a diary or logbook recording hours on the job site, weather conditions, list of
visiting officials, decisions, general observations, and specific observations with
EXHIBIT ,
Attachment A Page 2 of 3 2014148) "
® AMERICAN STRUCTUREPOINT, INC.
regard to test procedures. Upon request, furnish copies of such a diary or logbook to
the City.
3. Maintain for the City a record of names, addresses, and telephone numbers of all
subcontractors and major material suppliers
4. Maintain a set of drawings on which authorized changes are noted and deliver to the
City upon request, but in any event, at the completion of the project
5. Prepare the Final Construction Record and Final Estimate as required by the City
K. Reports: Furnish to the City at periodic intervals, as required, progress reports of the project,
including the Contractor's compliance with the approved construction schedule
L. Progress Estimates: Prepare progress estimates for periodic partial payments to the
Contractor and deliver to the City for review and processing. The payments to the Contractor
will be based on estimates of the value of work performed and materials complete in place in
accordance with the contract.
M. Project Responsibility: The Resident Project Representative(s) will be responsible for the
documentation of pay quantities and estimates and the maintenance of appropriate records
related to the construction of this project.
N. Work Schedule and Suspension: The Professional's crew will be required to regulate their
workweek to conform to the Contractor's hours in accordance with the directions of the City.
If work on the construction project is suspended and all matters concerning contract
compliance and administration are complete, the services of the Professional may also be
suspended without cost to the project.
O. Contract Administration: The Professional will administer the contract in accordance with
City's procedures.
P. If directed by the City, the Professional shall prepare, as needed, design, survey, right-of-
way, and other services consistent with the previous services that have been performed by the
Professional on this project. These services will be performed and paid for based on an
amendment to this agreement to be negotiated between the City and the Professional.
Q. If the City requests services beyond the scope of this agreement and capabilities of the
Professional, Professional will prepare an amendment to provide these services through a
subconsultant approved by the City.
EXHIBIT
Attachment A Page 3 of 3 201001148
® AMERICAN STRUCTUREPOINT, INC.
APPENDIX 1
Information and Services to be furnished by CITY
The City shall furnish the Professional with the following:
1. A City's representative with decision-making authority on all inquiries
2. Assistance to the Professional by placing at his disposal all available information pertinent to
the project
EXHIF37 A
la
Appendix"1" Page 1 of 1 1N2OO4O2M
•
AMERICAN STRUCTUREPOINT, INC.
APPENDIX 2
Schedule
The Professional will be prepared to begin the work under this Agreement within five (5) days after a
letter of notice to proceed is received from the City. The Professional shall complete and deliver the
final project documents and final estimate to the Project Manager within sixty (60) days after the
project's final acceptance by the City.
EXHIBIT A
'7 % (eV
Appendix "2" Page 1 of 1 IN20040222
AMERICAN STRUCTUREPOINT, INC.
APPENDIX 3
Compensation
A. Amount of Payment
The Professional will receive payment for the services performed under this Agreement as
follows, unless a modification of the Agreement is approved in writing by the City.
1. For those services performed by the Professional, the Professional will be paid on the
basis of actual hours of work performed by essential personnel exclusively on this
Agreement at the flat rate per category as depicted in Exhibit"A."
2. The total compensation under this Agreement shall not exceed $114,934 unless approved
in writing by the City.
3. A breakdown of estimated costs for the project is as indicated in Exhibit"A".
B. Method of Payment
1. Payment shall be made monthly to the Professional upon submission to the City of an
invoice. The Professional shall furnish copies of time sheets for all personnel when
submitting invoices.
City shall pay Professional for all undisputed services rendered and stated on such
invoice within forty-five (45) days after the date of City's receipt of same. If the
undisputed portion of an invoice amount is not paid within forty-five (45) days of its
receipt, Professional shall so notify City in writing. If such undisputed portion of the
invoice amount is not thereafter paid within five (5) business days after receipt of such
written notice, then a late charge in a sum equal to one percent (1%) of such unpaid and
undisputed invoice amount shall accrue and be immediately due and payable as a
separate debt for each month same remains unpaid.
In the event an invoice amount is disputed, City shall so notify Professional. If such
dispute is not resolved to City's satisfaction within ten (10) business days after notice of
such dispute is sent by City to Professional, City shall pay such amount, under protest,
into the City Court of Carmel, which Court shall hold such money until notified of a
resolution signed by both parties hereto or the entry of a final judgment thereon.
2. It is the policy of the City that Resident Project Representative and/or inspectors be on
the construction site whenever the Contractor is engaged in any activity requiring
inspection or testing concurrent with the construction or activity.
In order for the Contractor to comply with the Contract Plans and Specifications and
complete the work within the time required, it is often necessary for the Contractor to
work more than an 8-hour day and more than a 5-day week. This in turn may require the
Resident Project Representative and inspectors to work over 40 hours per week.
3. Professional shall maintain accurate payroll cost records acceptable for audit procedures
by the City.
Appendix "3" Page 1 of 2 IN20040222
EXHIBIT A
AMERICAN STRUCTUREPOINT, INC.
4. In the event the Professional is directed by the City to perform inspection not included in
the description of work in this contract, the Professional shall prepare a supplemental
agreement to be approved by the City prior to commencement of such additional services.
5. In the event the project is delayed or extended beyond the anticipated completion date
and the construction inspection services fee is depleted prior to the completion of all
inspections and final paperwork, the Professional shall discontinue work until an
approved supplemental agreement for additional services from the City is received.
Appendix"3" Page 2 of 2 ► o a 2� Y
EXHIBIT"A"
Chesterton Subdivision Drainage Improvements
INSPECTION FEE JUSTIFICATION
MANHOURS BY CLASSIFICATION
OWNER: City of Carmel,Board of Public Works
DESCRIPTION: Chesterton Subdivision Drainage Improvements CI
96th and Westfield Boulevard
Carmel Project No.: 10-12
LETTING: August 1,2010
NOTICE TO PROCEED: September 13,2010
FINAL COMPLETION: May 1,2010
PRECONSTRUCTION ACTIVITIES: 9/13/2010 to 9/17/2010 = 1.00 weeks
CONSTRUCTION ACTIVITIES: 9/20/2010 to 4/29/2011 = 22.00 weeks**
POST-CONSTRUCTION ACTIVITIES: 5/2/2011 to 5/27/2011 = 4.00 weeks
27 weeks
**Less 10 weeks for adverse weather
EXH B T __/
16 V
Page 1 of 3 2010011
EXHIBIT"A"
LABOR
PROJECT MANAGER:
Regular time: 27 weeks @ 2 hours/week = 54 hours
PROJECT MANAGER TOTAL HOURS = 54 hours
•
RESIDENT PROJECT REPRESENTATIVE:
Preconstruction Activities
Regular Time: 1 weeks @ 20 hours/week = 20 hours
Construction Activities
Regular Time: 22 weeks @ 40 hours/week = 880 hours
Overtime(assume 5%) 880 @ 5% = 44 hours
Post-Construction Activities
Regular Time: 4 weeks @ 20 hours/week = 80 hours
Resident Project Representative Total Regular Hours = 980 hours
Resident Project Representative Total Overtime Hours = 44 hours
INSPECTOR(S)
Construction Activities (assume 0.2 inspector(s)needed):
Regular Time: 22 weeks @ 8 hours/week = 176 hours
Overtime(assume 5%) 176 @ 5% = 9 hours
Inspectors Total Regular Hours = 176 hours
Inspectors Total Overtime Hours = 9 hours
EXHIBIT A
Page 2 of 3 201001148
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EXHIBIT"A"
INSPECTION FEE SUMMARY
CONSTRUCTION INSPECTION SERVICES
CLIENT: City of Carmel,Board of Public Works
DESCRIPTION: Chesterton Subdivision Drainage Improvements CI
96th and Westfield Boulevard
Carmel Project No.: 10-12
Hourly Rate Hours Fee
Project Manager Regular 135.00 54 $ 7,290
Resident Project Representative Regular 90.00 980 $ 88,200
Overtime 103.50 44 $ 4,554
Inspector(s) Regular 80.00 176 $ 14,080
Overtime 92.00 9 $ 810
TOTAL INSPECTION FEE $ 114,934
Estimated Construction Cost $ 1,150,000
%Construction 9.99%
EXHIBIT A
t.7' S'�
Page 3 of 3 201001148