Loading...
HomeMy WebLinkAbout191744 11/10/2010DEPARTMENT CITY OF CARMEL, INDIANA ONE CIVIC SQUARE CARMEL, INDIANA 46032 2200 4357004 VENDOR: 00352856 MIKE MCBRIDE 0/0 ENGINEERING C/0 ENGINEERING ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION Page 1 of 1 CHECK AMOUNT: $1,534.48 CHECK NUMBER: 191744 CHECK DATE: 11/10/2010 REIMB 1,534.48 EXTERNAL INSTRUCT FEE EMPLOYEE NAME: DEPARTMENT: REASON FOR TRAVEL: Director Signature: City of Carmel Form ER06 CITY OF CARMEL Expense Report (required for all travel expenses) Mike McBride Engineering ASCE mtg TRAVEL EXPENSES ARE FOR (check all that apply): Date 11/12- 11/17 Total Air -fare Car Rental Other $800.48 Transportation $800.48 $0.00 $0.00 Gas /Tolls/ Parking Lodging included w/ airfare Meals Breakfast Lunch $000 '$o.00 $a.00 $000 Dinner Snacks $0;00 Per Diem so.00 Misc. $0.. 00. $800.48 $0.00 $0 $0. $0.00 $0.00 $0.00 $0.00 $0:00 $0.00 $0•00 $o:oo $0.00 $0.00 $0.00 $©.00 $000 DIRECTOR'S STATEMENT: I hereby affirm that all expe :es listed conform to the City's travel policy and are within my department's appropriated budget. DEPARTURE DATE: 11/12/2010 TIME: 16:30 AM PM RETURN DATE: 17 -Nov TIME: 4pm AM PM DESTINATION CITY: ADVANCE Date: Revision Date 11/8/2010 REIMBURSEMENT X Denver, CO PER DIEM Page 1 ,.,(n l acy i...)•fJoyvoOL.)4 Denver, CO (3) 12 -15 with hotel Booked items ThankYou account number: 8910 2317 4391 0112 Use a different number You will earn 801 ThankYou Points for this trip. Your points will be credited to your account 4 6 weeks after travel is completed. 61 ThankYou9,a R,,w NrtsoA Your trip: Indianapolis to Denver (and vicinity) Expedia itinerary number: 134389066234 Airline ticket number(s): 4537929813362 Midwest Airlines confirmation code: EGKPWV Hotel confirmation number: 67680943 Traveler and cost summary Michael McBride Adult Flight taxes /fees, Taxes Fees $11.6.65 Total amount charged $800.48 Note: The flight portion of your trip is charged directly by the airline. This will result in you receiving a separate credit card charge for the flight, but the total charges on your credit card will be equal to the trip price. 0 View payment history. Flight summary Seat assignments and meal preferences must be confirmed with the airline; we cannot guarantee that they will be honored. Traveling to Denver Fri 12- Nov -10 Indianapolis (IND) Depart 4:28 pm Economy /Coach Class 17F Food For Purchase, Airbus A319 Total distance: 987 mi (1,588 km) Traveling to Indianapolis Wed 17 -Nov -10 Denver (DEN) Depart 11:30 am Economy /Coach Class 19A Food For Purchase, Airbus A319 Total distance: 987 mi (1,588 km) to Denver (DEN) Arrive 5:15 pm to Indianapolis (IND) Arrive 3:47 pm Add Frequent Flyer number(s) I Note: Your airport check -in is with FRONTIER AIRLINES. 987 mi (1,588 km) Duration: 2hr 47mn Expedia Main contact: Michael T McBride E -mail: mtm6274 @yahoo.com Cell phone: 1 317714 -3022 0 Home phone: 1 317747 -7025 0 Work phone: 1 317571 -2438 0 Flight: 619 Operated by: FRONTIER AIRLINES back to to $683.83 Total duration: 2hr 47mn 1 Note: Your airport check -in is with FRONTIER AIRLINES. 987 mi (1,588 km) Duration: 2hr 17mn M!OWEST Aerimes Flight: 618 Operated by: FRONTIER AIRLINES Total duration: 2hr 17mn p Page 1 of 4 http:// www. expedia.com/pub /agent.d11 ?gscr= open &itid 343890662 &vwtp =4& &chins =1... 10/26/2010 11.;1141 U1'' 1 J TJV /VVVL.JT EAdditional airline fees may apply at check -in Fees may be charged by airlines for services such as preferred seat selection and baggage handling. Please note that fees are determined by the airline you check in with and may change at anytime. Airline Frontier Airlines Rules and restrictions 1st Checked Bag $15.00 $20.00 each way Close 2nd Checked Bag $25.00 $30.00 each way Don't see the fee you're looking for? Check our Airline Fee Chart► *Additional overweight baggage fees are charged and vary by airline. Check with your airline for weight restrictions. Hotel summary Fri Nov -12 -2010 (5 nights) Crowne Plaza Downtown Denver 1450 Glenarm PI Deriver, CO 80202 United States of America Reservation questions: +1 (800) EXPEDIA For other information contact the hotel: Tel: 1 (303) 573 -1450 Fax: 1 (303) 572 -1113 Star Rating: *tett% More lodging info Contact: Michael McBride 1 adult senior Room description: 1 Queen Bed Nonsmoking Includes: Free High -Speed Internet Nonsmoking /Smoking: Non Smoking Room type: 1 QUEEN BED Check in: Fri Nov -12 -2010 Check out: Wed Nov -17 -2010 CROWNS PLAZA Unless specified otherwise, rates are quoted in US dollars The price you selected DOES NOT include any applicable service fees, charges for optional incidentals (such as minibar snacks or telephone calls) or regulatory surcharges. The lodging facility will assess these fees, charges and surcharges upon check -out. Package Overview The airfare in this package is non refundable. Credit may be issued as per applicable airline policies less airline change fees. By purchasing this package, you agree to the full rules and regulations. Expedia packages can be canceled according to the cancellation rules of the individual components making up the packages (see below for the specific rules of the components of your packages). You may cancel your hotel without affecting your other travel item(s). Your flight may be changed but not canceled unless noted below. You must call 1- 800- EXPEDIA (1 -800- 397 -3342) or 1-404- 728 -8787 to change or cancel your package. Flight Rules and Restrictions These Flight Rules Regulations apply to special vacation and published airfare, unless expressly indicated otherwise. Published airfare has additional airline rules and regulations that 1u6a.s- I1 r http: /www.expedia.com/ pub /agent.dll ?gscr= open &itid =343 $90662 &vwtp =4 &chms =1... 1 0/26/2010 1LAlll.l Ul l .1TJVlVVVLJT apply and vary depending on the airline and the airfare purchased. Please read all rules and regulations applicable to your airfare carefully. Flight details (e.g,, aircraft, times), are subject to change. o All tickets are nontransferable and name changes are not allowed. o Tickets are valid only on the dates and times indicated unless an exchange is processed. Special vacation airfare cannot be exchanged. Some published fare tickets can be exchanged for travel at a later date, subject to airline approval and the following restrictions: The original ticket holder must use the ticket. The ticket must be used on the same airline. The new ticket must be re- booked prior to the original flight time and date in some cases. Travel on a re- booked ticket must be completed within one year of the date that the original ticket was issued in most cases. The ticket's value is limited to its current face value. Tickets are nonrefundable. A fee of $100.00 per ticket will be charged for itinerary changes after the tickets are issued, provided that the booking rules were followed. Please read important information regarding airline liability limitations. Prices do not include baggage fees or other fees charged directly by the airline. See an overview of the rules and restrictions applicable for this fare. o View the complete ep natty rules for changes and cancellations associated with this fare. Hotel Rules and Restrictions Denver: Crowne Plaza Downtown Denver Property policies We understand that sometimes plans fall through. We do not charge a cancel or change fee, However, Crowne Plaza Downtown Denver has cancellation and change fees that we are required to pass on. Cancellation or Change Policy Cancellations or changes made after 6:00 PM (Mountain Standard Time (US Canada)) on 11/11/2010 are subject to a hotel fee equal to 1 Night Room Tax. o Cancellations or changes made after check -in on 11/12/2010 are subject to a 100% charge. Changing your stay: To make changes, please call 1 -800- EXPEDIA (1 -800- 397 -3342) or 1- 404 -728 -8787, and specify that you booked an Expedia Special Rate hotel. All refund requests must occur within 60 days of hotel check -out. At the sole discretion of Expedia refunds may be given due to extenuating circumstances. If you wish to book multiple rooms, you must use a different name for each room or the duplicate reservation MAY be cancelled by the hotel. o This hotel requires that you are at least 18 to check in. Base rate is for 2 guests. Guest charges and room capacity Total maximum number of guests per room /unit is 2. Maximum number of adults per room /unit is 2. Maximum number of children per room /unit is 1. Maximum number of infants per room /unit is 2. This property considers guests aged 17 and under, at time of travel, to be children. o Availability of accommodation in the same property for extra guests is not guaranteed. The fee for extra adults is $10.00 per person. o Your credit card is charged the total cost above at time of purchase. Prices and room availability are not guaranteed until full payment is received. Pricing and payment Some hotels request that we wait to submit guest names until 7 days prior to check in. In such a case, your hotel room is reserved, but your name is not yet on file with the hotel. o Rooms are provided by Expedia Travel, under an agency agreement with Expedia. Special requests We will forward your requests to the travel vendor, but as these are subject to availability we can not guarantee that they will be honored. Some special requests (e.g., ski racks, rollaway beds) may incur additional charges from the vendor. Free and special meals are not available on many flights. 1 C15%, J V 1 T http: /www.expedi a.com/pub /agent.dl I ?q scr= open &itid 343 890662 &vwtp= 4 &chms =1... 10/26/2010 ll 1i1V1 ui} iJ �../Vl VVV1.J Hotel: Crowne Plaza Downtown Denver Room 1 Queen Bed Nonsmoking Nonsmoking /Smoking: Non Smoking Room type: 1 QUEEN BED Customer Support Itinerary number: 134389066234 If you have questions about your reservation, fill out our itinerary assistance form. Well respond within 24 hours: For immediate assistance call Expedia at 1- 800 EXPEDIA (1 -800- 397 -3342) or 1- 404 -728- 8787 and have the itinerary number ready. http: /www.expedia.com /pub /agent.dll ?gscr= open &itid 343890662 &vwtp= 4 &chms =1... 10/26/2010 Bank of America l Online Banking 1 Accounts 1 Account Details Ban&ofMoee6ca Balance Summary 10/26/2010 Available Credit includes purchases that have been authorized but have not yet posted to your account. Payment Summary Payment Due Date Current Payment Due Past Due Amount Total Minimum Payment Due* As of your last statement View: All Transactions Statement:10 /26/2010 Posted Transactions Posted Transaction Date 10/24/2010 $0.00 $0.00 Transaction $0.00 $ 10/26/2010 10/26/2010 AMER SOC CIVIL ENGINEE 10/25/2010 10/21/2010 10/21/2010 10/20/2010 EXPEDIA'134389066234 10/21/2010 10/20/2010 10/21/2010 10/19/2010 MIDWEST EXP 4537929813 10/15/2010 10/15/2010 10/12/2010 10/11/2010 10/07/2010 10/05/2010 HILTON HOTELS #1425 3 9 10/02/2010 10/01/2010 09/28/2010 09/27/2010 INDIANA SECTION ITE Beginning Balance as of 09/28/2010 Last Payment Amount Date of Last Payment Previous Balance Closing Date Account Activity Page 1 of 1 Online Banking $0.00 Amount Over the Limit Amount $605.00 $593.08 $207.40 $20.00 Balance https:// ccss- rva. bankofamerica. com /ccss /g_printableversion.el_uif 10/26/2010 DATE 20 /6 FROM TO ODOMETER READING` NATURE OF BUSINESS AUTO MILES TRAVELED MILEAGE Point Point Start Finish PER MILE it S ,i Q 2 3\ Z?- 2. D.ro.i,nca 1:� Q -J I `f 1 c) e 1 I C� ,L:)) Q/ n) 2 235" �Q1 Q rpvP R Q thy a 8 9 4 Z (EIQ• i 1-1- Z 1 `f OD 00 6 a ad /dI I _t 2\ s`k Pc f a-- Z:; S54 2?S8$ •MPo I fie, ilY1i-9 It \7,:, -k- t Q A N' -1 k C \ri C'.�� POW 2.21n2k 2422.5 2?,4 to T 2_4291 LA-4 \Cltia nvt TAP Tick YV /o/ ZS manna b c. '(\Qv d Z. ;t uu.1 l •011LI. Z OR- 2 2, N.oT C 0 /L` 214 N\ 4 Rk e,- C- v 0 \\C' Cc tvcp 2. Z1 Z .4 TN Onr 14 (c5 ev tr),c AA 14 9- 00 /I I 0 C 4 q.._ 7--) uc Ye v 2'44\ 9 z t' L ir.. .e m V q so Auto License No. TOTALS /CSI oa Nfi' Ot en v ■iti'V..Q (Governmental Unit) ice, Board, Department or Institution) MILhACi* CLAIM TO DR. On Account of Appropriation No. for READING columns are to be used only when distance between points cannot be determined by fixed mileage or official highway map. Pursuant to the provisions and penalties of Chapter 155, Acts 1953, I hereby certify that the foregoing account is just and correct, that the amount claimed is legally due, after allowing all just credits, and that no part of the same has been paid. Date s \N10 Claim No. Warrant No. IN FAVOR OF On Account of Appropriation No. for Allowed 20 in the sum of (Board or Commission) FILED (Official Title) I have examined the within claim cmd hereby certify as follows: That it is in proper form; That it is duly authenticated as required by law; That it is based upon statutory authority: correct That it is apparently incorrect N Disbursing Officer N Q o C CD CD O O E; ctj m C CD H c Date Meeting Description Mileage to Mileage Back Parking Cost Other Costs Other Description Total Miles Miles x $.50 Total Expense Start Finish Start Finish 10/1/2010 Evans fast Meeting w/ Gary Duncan -Bob 23127 23141 $0.00 $32...0.0-Breakfast 14 $7.00 .00` 10/12/2010 Hazel Dell Project INDOT Prefinal Walk -Thru Mtg 23513 23521 $0.00 _55,45 Coffee 8 $4.00 19-40 10/13/201 O MPO IRTC Meetin INDOT Traffic Management Center at 21st Post 23554 23588 $0.00 $0.00 34 $17.00 $17.00 10/14/2010 ITE Luncheon Rathskeller 23627 23669 $0.00 $0.00 42 $21.00 $21.00 10/25/2010 LTAP TAC Meetin -Home to Hilton Garden Inn Indianapolis Airport to City Hall 24223 24291 $0.00 $0.00 68 $34.00 $34.00 10/26/2010 INDOT I -465 CAC Meeting Community North 24307 24326 $0.00 $0.00 19 $9.50 $9.50 10/27/201 O INDOT 1-465 Partnerin Meeting River Glen Golf Course Club House 24370 24384 $0.00 $0.00 14 $7.00 $7.00 11/1/2010 Keystone Project Meeting Structure Offices 24419 24438 $0.00 $0.00 19 $9.50 $9.50 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.0o $0.00 $8.00 $0.00 $0.00 $0.00 For: November 8, 2010 TRAVEL EXPENSE REIMBURSEMENTS Refund Total $8 ERICA L. JOHNSON PRESIDENT SANDRA L. JONES VICE- PRESIDENT WILL TOLBERT- TREASURER MENU: NOTE: institute of Transportation Engineers www.indianaite.org Buffet consisting of: Stuffed Chicken Breast Fettuccini Alfredo Fresh Vegetable Medley Layer Lettuce Salad Baked Rolls Black Forrest Cake COST: $20.00 ITE Members $25.00 Non Members Indiana Section IIARDIK SHAH SECRETARY ERICKA MILLER DIRECTOR JOlIN M. FARRAR PAST PRESIDENT OCTOBER TE CRI MCAL LUNCHEON NC-' _!SON. WHEN: Thursday, October 14, 2010 PROGRAM: Indiana Department of Transportation SPEAKER: Michael B. Cline, P.E. INDOT Commissioner WHERE: Rathskeller Restaurant Downtown Indianapolis 401 East Michigan Street TIME: 11:30 am Social Time 11:45 am Lunch (Please note this is a change in time) 12:15 pm Program 1:00 pm Adjourn CONTACT: Please register online through the ITE Indiana Section Payment Center at www.indianaite.org, or contact Sandra Jones via email at sjones@ schneidercorp.com or call (317) 826 -7274 by Spm on Friday, October 8th with your reservation. Reservations are to be made in advance. If necessary, please cancel your reservation by 5:OOpm on October 8th. Please note the reservation policy on the back of this notice. RECEIPT Page 1 of 1 RECEIPT To: Michael T McBride <mmcbride @carmel in.gov> From: Indiana Section of ITE <board @indianaite.org> Subject: October 2010 Technical Luncheon Member Date: Mon September 27, 2010 at 14:52 Tracking OCT01285613551 Your payment was received and approved. Thank you for your online payment to the Institute of Transportation Engineers Indiana Section. Please print a copy of this confirmation for your records. Warm Regards, ITE Indiana Section Board If you have any questions or concerns, please contact SANDRA JONES via email sjones @schneidercorp.com. Transaction Summary Item Cost Qty Total October 2010 Technical Luncheon Member 20.00 1 20.00 Total Cost 20.00 Billing Contact Michael T McBride 14227 Turner Hollow Place Fortville, IN 46040 mmcbride @carmel.in.gov 317 571 -2441 Payment Details Paid: By Online Form Method: Credit Card Card Type: VISA Card Number: *9118 Expiration Date: August 2011 Transaction History Date 09/2712010 Time 02:52 PM Shipping Contact Code Status COM Complete COMPLETE Details https: /www.indianaite.org /egov/ apps /payment /center.egov ?path =track &action =3 &id =1002 9/27/2010 support at REGSupport(YourMeeting.com. Your name badge will appear as follows: Thank you for your registration. We look forward to seeing you in Denver! Click Here to edit your registration. More Info R strtion Ca Speaker 605.00 Mike Michael McBride City of Carmel Indiana Carmel, IN PernaaaAged Sunday, November 14 6:00 PM -7:30 PM Monday, November 15 12:00 PM -1:30 PM Tuesday, November 16 12:00 PM -1:30 PM Wednesday, November 17 12:00 PM -1:30 PM Icebreaker Reception (PKG) Monday Exhibit Hall Lunch (PKG) Tuesday Exhibit Hall Lunch (PKG) Closing Lunch (PKG) ContactIrnfo matign Salutation: Mr. First Name: Michael Middle Initial: T Last Name: McBride Badge Nickname: Mike E-mail Address: mmcbride @carmel.in.gov Company /Agency /University: City of Carmel Indiana Address Line 1: One Civic Square City: Carmel State: IN 2 Postal Code: Country: CC Assistant E- mail Assistant Name: Assistant E -mail: Assistant Phone: Additional Information; Share Contact Info? Organization Postition Previous Conferences Age Group Special Meals Do you have any food allergies? Specific aids or services RSVP: Monday Exhibit Hall Lunch RSVP: Tuesday Exhibit Hall Lunch RSVP: Wednesday Closing Lunch RSVP: Sunday Icebreaker Reception Invo D e a Is Description Speaker L]PlanNet Registration Services 46032 United States Yes Katie Neville kneville @carmel.in.gov 317 -571 -2441 Date Payments 26- Oct -10 Michael McBride (Visa 9118) Click Here if you are no longer able to attend. Yes Government Technical /Professional Manager 2 35 -49 None None No specific aids Yes, I will attend. Yes, I will attend. No, I will not attend. No, I will not attend. 3 Quantity Amount Total 1 $605.00 $605.00 Total: $605,00 Received Yes $605.00 $605.00 Total: $605.00 Balance due: $0,00 Cancellations must be sent in writing or via email. A refund will be issued, minus a $50 processing fee, if the cancellation notice is received by October 15, 2010. NO REFUNDS will be made for cancellations received after the deadline of October 15, 2010. Follow the 'Click Here if you can no longer attend' link at the bottom of your e -mail confirmation to submit your cancellation request online, you can also e-mail cancellations to registrationsftasce.oro or fax to 703 295 -6144. Photograph Release: By submitting the Registration form, I hereby release any photographs that may be incidentally taken of me during these events by ASCE to be used for any purpose. Liability Waiver: I agree and acknowledge that I am undertaking participation in ASCE events and activities at my own free and intentional act, and I am fully aware that possible physical injury might occur to me as a result of my participation. I give this acknowledgement freely and knowingly that I am, as a result, able to participate in ASCE events, and I do hereby assume responsibility for my own weal- being. I also agree not to allow any other individual to participate in my place. www.YourMeeting.com 1992 -20] 0 AM rights reserved. Payee Mike McBride Purchase Order No. Engineering Department Terms Date Due Invoice Date Invoice Number Description (or note attached invoice(s) or bill(s)) Amount n/a ASCE Green Streets and Highways Conference fS 605.00 Airfare /Hotel ASCE Green Streets Conference S800.48 bl(' October mileage 7 109:00 Breakfast mtg w/ Gary Duncan; drainage 0 01 Coffee early a.m. prefinal INDOT walkthru/ Hazel ..40 J ITE mtg. 10/14/10 0-076-0-0 1 Total /T� Prescribed by State Board of Accounts 20 ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. I hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accordance with IC 5- 11- 10 -1.6. Clerk- Treasurer City Form No. 201 (Rev. 1995) VOUCHER NO. Mike McBride Engineering Department WARRANT NO. ON ACCOUNT OF APPROPRIATION FOR Department of Engineering INVOICE NO. ACCT /TITLE 2200- 4357004 2200- 4357004 2200- 4357004 2213=57094 2200 4357004 PO# or DEPT. n/a Cost distribution ledger classification if claim paid motor vehicle highway fund ALLOWED 20 IN SUM OF Board Members AMOUNT I hereby certify that the attached invoice(s), or $605.00 bill(s) is (are) true and correct and that the $800.48 materials or services itemized thereon for 109.00 which charge is made were ordered and e Q received except tlF11C 20 ignature C Title