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Home My WebLink About191786 11/10/2010 CITY OF CARMEL, INDIANA VENDOR: 237300 Page 1 of 1 h 0 ONE CIVIC SQUARE PARTY TIME RENTAL INC CARMEL, INDIANA 46032 N KEYSTONE AVE CHECK AMOUNT: $893.13 7250 s`'?v INDIANAPOLIS IN 46240 CHECK NUMBER: 191786 CHECK DATE: 11/10/2010 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 1160 4359003 STMT 893.13 FESTIVAL /COMMUNITY EV w 7250 North Keystone Ave. PARII RH (317) 536 -2022 Indianapolis, IN 46240 FAX (317 536 -2023 www.PTRINC.com RENTED TO JOB LOCATION TICKET CITY OF CARMEL TREASURER OFCE MERCHANTS SQUARE Res# 126760 1 CIVIC SQUARE BY MELLOW MUSHROOM Con# 170419 CARMEL IN 46032 CARMEL 46032 Loc 100 DL /ID V Co PHONE DATE TIME AR -97 W (317) 573 -2495 OUT 10/08/10 6:00 AM AW F (317) 844 -3498 PO /JOB RECEIVED BY LJ MERCHANTS EVENT VANESSA STILES RETURNED 10/08/10 5:00 PM MC *FINAL Charge for 1.00 Day(s) Page: 1 QTY ITEM DAY EXT AMT NET AMT Rental Text BILLING DEL: MUST BE SET UP BY 2PM ON 10/8/10 EVENT BEGINS AT 5PM PU: AFTER 10PM ON FRI 10/8 *SU /TD TENT AND DANCE FLOOR *TENTS WILL BE WEIGHTED IN PARKING LOT SOMEONE WILL BE THERE TO MEET YOU TO SHOW YOU WHERE TO SET UP THE TENT CONTACT IS VANESSA STYLES 696 -7102 *LAYOUT ATTACHED 4 8242 -0000 TABLE 6' BANQUET 6.00 24.00 24.00 Actual In Date: 10/13/10 10:15 AM DO NOT USE IN RAIN SNOW OR STRONG WIND DO NOT STAPLE TABLES FEES WILL BE ASSESSED 12 8254 -0000 TABLE UMBRELLA 4' 126.00 126.00 Actual In Date: 10/13/10 10:15 AM DO NOT USE IN RAIN SNOW OR STRONG WIND DO NOT STAPLE TABLES FEES WILL BE ASSESSED 12 6590 -0000 UMBRELLA WHITE (USED W/ TABLE) 126.00 126.00 Actual In Date: 10/13/10 10:15 AM DO NOT USE IN RAIN SNOW OR STRONG WIND 12 6591 -0000 TABLE UMBRELLA STAND 0.00 0.00 Actual In Date: 10/13/10 10:15 AM 1 8710 -0000 DANCEFLOOR CALIFORNIA 18X16 360.00 360.00 Actual In Date: 10/13/10 10:15 AM DO NOT USE IN RAIN SNOW OR STRONG WIND NEEDS A FLAT HEAD SCREW DRIVER TO INSTALL If there are any problems WHATSOEVER with any of our equipment, please call 317 252 -3832. There will NOT be any credits or adjustments to this order, unless this phone call is made. Initials X FAILURE TO RETURN PROPERTY (LEASED) TO LESSOR WITHIN 72 HOURS AFTER AGREED TIME CONSTITUTES PRIMA FACIE EVIDENCE OF UNAUTHORIZED CONTROL OVER SAID PROPERTY WHICH CAN CONSTITUTES THEFT. THEFT IS PUNISHABLE BY 2 YEARS IN PRISON PLUS UP TO A $10,000 FINE. EQUIPMENT RENTED ON THIS CONTRACT IS NOT FOR SALE. I HAVE BEEN INSTRUCTED DEMONSTRATED ONTHE SAFE PROPER OPERATION OFTHE ABOVE EQUIPMENT AND I FULLY UNDERSTANDTHOSE INSTRUCTIONS. The undersigned having read and understood the above terms as well as the Additional Terms and Conditions on the reverse side hereof, hereby agrees to rent the above equipment/articles on the terms and conditions set forth in this Rental Agreement, and is an authorized agent for the Lessee. EQUIPMENT LEASED BY X Reorder from In -A -Bind 800- 862.2463 Form #10136 Terns and Conditions 1. INSPECTION. Lessee acknowledges that he has had an opportunity to personally inspect the Equipment and finds it suitable for his needs and in good condition. Lessee under- stands its proper use. Lessee further acknowledges Lessee responsibility to inspect the Equipment prior to its use and to notify Lessor of any defects. 2. TIME OF RETURN. Lessee right of possession terminates on the expiration of the rental period and retention of possession after this time constitutes a material breach of Les- see's obligations under this contract. Time is of the essence in the agreement. Any extension must, at Lessor's election be mutually agreed upon in writing. 3. RETURN OF EQUIPMENT. At the termination of this agreement, Lessee shall return all Equipment to Lessor's premises during Lessor's regular business hours, in the condition and repair as when delivered to Lessee, subject only to reasonable wear and tear. Lessee shall be liable for all damages to or loss of the Equipment occurring because it was not returned within Lessor's regular business hours. If Lessor has agreed to deliver equipment to Lessee or to pick up the Equipment from Lessee, Lessee shall be responsible for all losses or damage to Equipment from time of delivery to Lessee and until picked up by Lessor. 4. PARTIES. As used in this Rental Agreement, the terms "Lessor' and "we" shall mean PTR, Inc. d /b /a Party Time Rental. The terms "Lessee" and "you" shall mean the party executing this Rental Agreement as such on the face hereof. 5. HOLD HARMLESS AGREEMENT. Lessee shall defend, indemnify and hold harmless Lessor, and its employees, agents, and subsidiaries, from and against all claims, liabilities, losses damages to property or otherwise, and expenses, of every character whatsoever, resulting from the actions, negligent or otherwise, of Lessee, Lessee's employees and agent of Lessee or Lessee subcontractor. The indemnities included in this exhibit shall include reasonable attorney's fees paid by Lessor in defending suit and actions involving liability covered by the indemnification provision in this paragraph. 6. TIME. All equipment rental charges are for time out, NOT TIME USED. Most prices quoted are for a one day (24 hours) charges, If equipment is needed for a longer time period, we also have weekly (7 days) and monthly (28 days) rates. 7. LIABILITY, All equipment is for rental purposes only, and it understood that the Lessor shall not be responsible for any accident or damage resulting directly or indirectly from the used of the leased equipment. The Lessor expressly disclaims all warranties, either expressed or implied, including any implied warranties of merchantability or fitness for a particular our and neither assumes nor authorizes any other person to assume for it any liability in connection with the use of this equipment. The Lessee agrees to indemnify and hold the Lessor harmless from and against any claims, actions, proceedings, costs, damages to property, consequential damages, loss of income or any other incidental damages, even those damages caused by the negligence of the Lessor, including attorney's fees, arising out of, connected with or resulting from the use of the equipment, including but not limited in, 'no r ^anufaclure, selection, delivery possession, use, operation, or return of the equipment. tt. COLLECTION COSTS. The Lessee agrees to pay all reasonable collection attorney's and court fees and other expenses involved in the collection of charges or enforcerrenl of the Lessor's rights under this contract. 9. REPLACEMENT OF MALFUNCTIONING EQUIPMENT. It the equipment becomes unsafe or in disrepair for any reason, Lessee agrees to discontinue its use and to notfy Les- sor. Lessor will repair or replace the equipment with similar equipment in good working order if available, and if the defect is the result of normal use. Lessor is not responsible for any incidental damages or consequential damages caused by delays or otherwise, and Lessee hereby waives any right or entitlement thereto. 10. DAMAGE WAIVER. A six percent (6 non refundable damage waiver is applied to the cost of all rental equipment. This cost is only minor repairable damage, and is not to be construed as insurance. The damage waiver does not cover damage caused by misuse, abuse nor does it cover theft. Minor damage is defined as damage that can be repaired for an amount less than six percent (6 of the equipment's rental fee. 11, PROTECTION OF EQUIPMENT. It is the responsibility of the Lessee to protect all equipment from damage, exposure to weather, or damage that occurs from issue of equipment, The Lessee must protect the equipment until it is returned or until the agreed pick -up time and date. 12. THEFT OF EQUIPMENT. The Lessee agrees to pay for equipment (at is replacement cost when rented) for all types of theft or mysterious disappearance. Damage Waiver does not cover theft. 13. WEATHER RELATED RISKS. Lessee assumes all weather related risks involved in holding an outdoor tented event. Lessor will endeavor to minimize said risk, however, should fhe tenting become unstable due to high wind, snow, rain, flooding, extreme cold or heat, or any other factor beyond Lessors control, Lessee shall still be liable for payment in full of all charges, 14. DIRTY, OR DAMAGED EQUIPMENT. Lessee agrees to pay for any damage to rented equipment regardless of cause, except reasonable wear and tear, while equipment is out of possession of Lessor. Lessee also agrees to pay a reasonable cleaning charge for all equipment returned dirty. Accrued rental charges cannot be applied against the purchase or cost of repair or damaged goods. Rental Equipment damaged beyond repair will be paid for by Lessee at Replacement Cost when rented. The cost of repairs will be borne by the Lessee, whether performed by the Lessor, or at the Lessor's option by others. 15. LOSS OR DAMAGE. To the extent that damage to the equipment is not covered by the foregoing Damage Waiver provision, the Lessee assumes all risk of loss or of damage to the leased equipment from any cause. No loss of or damage to the equipment shall impair any obligation of the Lessee under this Rental Agreement. including the repayment of rental fees. Lessor shall have the option of repairing or replacing the equipment, and Lessee shall be responsible for such costs. 16. PAYMENTTERMS. We require a valid Visa, MasterCard, American Express or Discover card number to make a reservation unless the party renting the equipment has a pre- arranged account at PartyTime Rental.The credit card number shall secure the reservation until the date of the event. if a credit card is not presented at pick -up, then a cash security deposit equal to the replacement cost of the equipment is required in addition to the rental fee. 17. CANCELLATION, A party making a reservation will be subject to a 25% cancellation fee if the entire reservation Is cancelled within thirty (30) days of the event This policy applies to all parfies, including those who have pre arranged accounts at Party Time Rental. Cancellation of inflatable and special seasonal equipment shall be subject to a 100`;-0 tee. DEf.IVER AND PICK UP Delivery is made to closest point truck can park. Extra charges will result in deliveries to upstairs. elevator use or any point where extra flme is involved. ;;..r service does not include set up and knock down of tables and chairs. It this service is required, arrangement should be made several days priorto delivery with a special charge rr,ucted. It no arrangements are made and this service is desired on delivery, our driver must call for authorization. If time permits, we will try to accommodate you after quoting the price, On pick up where no prior arrangements have been made and equipment Is not knocked down and assembled in one sheltered area, tables and chairs will be left until the next day when a special crew can be scheduled. There will be an additional one day rental. A knock down fee will result if equipment is still set up. 19, PREPARATION OF SITE. Lessee agrees to have the site upon which the equipment is to be erected, free and clear of all obstacles, natural and man -made prior to the arrival of the Lessor's work crew. Lessee further agrees to have ail tents cleared for removal prior to our arrival. All non leased equipment and decorations shall be cleared and taxer) from the site. If the Lessee fails to do so, then Lessee shall pay all costs involved for any delay, additional rental, and.all costs including collection and legal expense. 20. UNDERGROUND FACILITIES. Lessee agrees to have all underground Facilities, in the vicinity of the Equipment installation, clearly marked prior to arrival of Lessor's work crew. Lessee assumes full responsibility for damage to all underground Facilities. To identify Underground Facilities, Lessee must call one week prior to installation. CALL BEFORE YOU DIG 800- 382.5544, 21. SET UPlf EAR DOWN, Setup andior tear down of equipment is also available. Party Time Rental will be happy to quote a charge to the customer based on the rental item to be set- upltorn down. Any equipment not previously scheduled to be set -up or torn down will be assessed normal set -up /tear down charges plus a minimum $50 fee. 22. IDENTIFICATION. When picking up rental equipment at our location, we require a valid Indiana Sate Driver's License. For insurance purposes, we are required to photocopy the Lessee's license. 23. EQUIPMENT USE. Upon picking up or accepting delivery of equipment, learn to use the item(s). We do our best to instruct each customer on how to safely use the equipment. Should an item not work properly, please contact Lessor as soon as you have discovered the problem. We will either provide further instruction or we will replace the item. Also, upon picking up or accepting delivery of equipment, be sure that you have received all of the items that you reserved. Provided that the items are not correct or acceptable, we must be advised immediately in order to remedy the situation. The Lessee shall use the equipment in a careful and proper manner. 24, LIQUIDATED DAMAGES. In the event that the Lessor fails to delivery any equipment, or is unable to remedy problems with delivered equipment, the Lessor's sole responsibility hail be to raft to the Lessee the rental fee for the particular equipment. 25. SEVERABILITY. If any provision of this Rental Agreement is held invalid by a court of competent jurisdiction, it shall be considered deleted from this Rental Agreement, but such invalidity shall not affect other provisions that can be given effect in the absence of the invalid provisions. 2£. ATTORNEY'S FEES. It the event that either party files an action in relation to this Rental Agreement, the Unsuccessful party in the action shall pay to the successful party. ;n addition to all other sums that either party may be called upon to pay, a reasonable sum for the successful party's attorney's fees. 27. LINENS. Table linens are inspected prior to pick up and upon return. DO NOT ROLL UP OR PLACE WET LINENS IN ANY BAG mildew will result. If there is obvious damage such as mildew, excessive stains, burns or tears, you will be charged the cost of the linen and keep same as though it were a sale. Return ail linens dry and free of waste. 28. COOKING UNDERTENTS. Lessee agrees not to do any type of cooking under or within a reasonable distance of the tent. Lessee assumes full responsibility and costs incurred for damage and or cleaning expense to tent tops due to cooking processes under or near tents. (317) 536 -2022 7250 North Keystone Ave. P"ARTYM Indianapolis, IN 46240 FAX (317) 536 -2023 t 3 www.PTRINC.com RENTED TO JOB LOCATION TICKET CITY OF CARMEL- TREASURER OFCE MERCHANTS SQUARE Res# 126760 1 CIVIC SQUARE BY MELLOW MUSHROOM Con# 170419 CARMEL IN 46032 CARMEL 46032 Loc 100 DL /ID V Co PHONE DATE TIME AR -97 W (317) 571 -2495 OUT 10/08/10 6:00 AM AW F (317) 844 -3498 PO /JOB RECEIVED BY LJ MERCHANTS EVENT VANESSA STILES TURNED 10/08/10 5:00 PM MC *FINAL* Charge for 1.00 Day(s) Page: 2 QTY ITEM DAY EXT AMT NET AMT 1 8700 -0000 DANCEFLOOR VISQUEEN TARP 0.00 0.00 Actual In Date: 10/13/10 10:15 AM 24 8799 -0000 DANCEFLOOR CALIFORNIA 3'X4'PCS 0.00 0.00 Actual In Date: 10/13/10 10:15 AM 1 8786 -0000 DANCE -CAL 4'LEFT CORNER GROOVE 0.00 0.00 Actual In Date: 10/13/10 10:15 AM 1 8789 -0000 DANCE -CAL 4'LEFT CORNER TUNG 0.00 0.00 Actual In Date: 10/13/10 10:15 AM 1 8787 -0000 DANCE -CAL 4'RIGHT CORNERGROOVE 0.00 0.00 Actual In Date: 10/13/10 10:15 AM 1 8790 -0000 DANCE -CAL 4' RIGHT CORNER TUNG 0.00 0.00 Actual In Date: 16/13/10 10:15 AM 1 8792 -0000 DANCE -CAL 3 CORNER GROOVE 0.00 0.00 Actual In Date: 10 /13/10 10:15 AM 1 8795 -0000 DANCE -CAL 3'LEFT CORNER TUNG 0.00 0.00 Actual In Date: 10/13/10 10:15 AM 1 8793 -0000 DANCE -CAL 3 CORNERGROOVE 0.00 0.00 Actual In. Date: 10/13/10 10:15 AM 1 8796 -0000 DANCE -CAL 3' RIGHT CORNER TUNG 0.00 0.00 Actual In Date: 10/13/10 10:15 AM 2 8788 -0000 DANCE -CAL 4' STRAIGHT GROOVE 0.00 0.00 Actual In Date: 10/13/10 10:15 AM 2 8791 -0000 DANCE -CAL 4' STRAIGHT TUNG 0.00 0.00 Actual In Date: 10/13/10 10:15 AM 4 8794 -0000 DANCE -CAL 3' STRAIGHT GROOVE 0.00 0.00 Actual In Date: 10/13/10 10:15 AM 4 8797 -0000 DANCE -CAL 3' STRAIGHT TUNG 0.00 0.00 If there are any problems WHATSOEVER with any of our equipment, please call 317 252 -3832. There will NOT be any credits or adjustments to this order, unless this phone call is made. Initials X FAILURE TO RETURN PROPERTY (LEASED) TO LESSOR WITHIN 72 HOURS AFTER AGREED TIME CONSTITUTES PRIMA FACIE EVIDENCE OF UNAUTHORIZED CONTROL OVER SAID PROPERTY WHICH CAN CONSTITUTES THEFT. THEFT IS PUNISHABLE BY 2 YEARS IN PRISON PLUS UP TO A $10,000 FINE. EQUIPMENT RENTED ON THIS CONTRACT IS NOT FOR SALE. I HAVE BEEN INSTRUCTED DEMONSTRATED ON THE SAFE PROPER OPERATION OFTHE ABOVE EQUIPMENT AND I FULLY UNDERSTANDTHOSE INSTRUCTIONS. The undersigned having read and understood the above terms as well as the Additional Terms and Conditions on the reverse side hereof, hereby agrees to rent the above equipmentlarticles on the terms and conditions set forth in this Rentat Agreement, and is an authorized agent for the Lessee. EQUIPMENT LEASED BY X Reorder from In- A•Bind 800- 862 -2463 Form #10136 J p 7250 North Keystone Ave. (317) 536-2022 Indianapolis, IN 46240 FAX (317) 536-2023 www.PTRINC.com RENTED TO JOB LOCATION TICKET CITY OF CARMEL TREASURER OFCE MERCHANTS SQUARE Res# 126760 1 CIVIC SQUARE BY MELLOW MUSHROOM Con# 170419 CARMEL IN 46032 CARMEL 46032 Loc 100 DL /ID V Co PHONE DATE TIME AR W (317) 571 -2495 OUT 10/08/10 6 :00 AM AW F (317) 844 -3498 PO /JOB..# RECEIVED BY LJ MERCHANTS EVENT VANESSA STILES TURNED 10/08/10 5:00 PM MC *FINAL Charge for 1.00 Day(s) Page: 3 QTY ITEM DAY EXT AMT NET AMT Actual. In Date: 10/13/10 10:15 AM 1 7377 -0000 TOOL SCREW DRIVER FLAT /SMALL 0.00 0.00 Actual In Date: 10/13/10 10:15 AM 1 27 SU /TD DFLOOR 15X18 -21X21 100.00 100.00 Payments q �s If there are any problems WHATSOEVER with any of our equipment, please call 317 -252 -3832. There will NOT be any credits or adjustments to this order, unless this phone call is made. RENT 636. 00 Initials SALES 100.00 FAILURE TO RETURN PROPERTY (LEASED) TO LESSOR WITHIN 72 HOURS AFTER AGREED TIME CONSTITUTES PRIMA FACIE OTHER 0 0 0 EVIDENCE OF UNAUTHORIZED CONTROL OVER SAID PROPERTY WHICH CAN CONSTITUTES THEFT. THEFT IS PUNISHABLE BY 2 DMG WAIVER 157.13 YEARS IN PRISON PLUS UP TO A $10,DD0 FINE. EQUIPMENT RENTED ON THIS CONTRACT IS NOT FOR SALE. 1 HAVE BEEN INSTRUCTED DEMONSTRATED ON THE SAFE PROPER OPERATION OF THE ABOVE ADDL TAX 0.00 EQUIPMENT AND I FULLY UNDERSTANDTHOSE INSTRUCTIONS. SAFES TAX 0 00 The undersigned having read and understood the above terms as well as the Additional Terms and Conditions on the reverse side hereof, hereby agrees to rent the above equlpmenUarticles on the terms and conditions set forth in this DEPOSIT 0 00 Rental Agreement, and is an authorized agent for the Lessee. AMT BILLED 893.13 TOTAL DUE 893.13 20— OCT -10 11:31:04 EQUIPMENT LEASED BY X Reorder from In -A -Bind 800. 862.2463 Form #10136 VOUCHER NO. WARRANT NO. ALLOWED 20 Party Time Rental IN SUM OF 7250 N. Keystone Avenue Indianapolis, IN 46240 $893.13 ON ACCOUNT OF APPROPRIATION FOR Mayor's Office PO# Dept. INVOICE NO. ACCT /TITLE AMOUNT Board Members 1160 Statement 43- 590.03 $893.13 1 hereby certify that the attached invoice(s), or bill(s) is (are) true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except Friday, November 05, 2010 t Mayor i Title Cost distribution ledger classification if claim paid motor vehicle highway fund Prescribed by Stale Board of Accounts City Form No. 201 (Rev. 1995) ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice or bill to be property itemized must show: kind of service, where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee Purchase Order No. Terms Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s) or bill(s)) 10/20/10 Statement $893.13 1 hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accordance with IC 5- 11- 10 -1.6 20 Cleric- Treasurer