192129 11/23/2010 t
CITY OF CARMEL, INDIANA VENDOR: 354366 Page 1 of 1
0 ONE CIVIC SQUARE IRWIN COMPUTING
CHECK AMOUNT: $5,190.00
CARMEL, INDIANA 46032 1326 COOL CREEK DRIVE
CARMEL IN 46033
CHECK NUMBER: 192129
CHECK DATE: 11!2312010
DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION
1160 4355400 21494 5,190.00 WE13SITE MAINT
INVOICE Details
AaJo
Richard G. Heck
Irwin Computer Services
1326 Cool Creek Drive
Carmel, IN 46033
Office: 317 -848 -4840
Public E -mail: RichardHeck @yahoo.com
Today's Date: November 22, 2010
Contract Professional Services Contract with the City of Carmel, Indiana
Project name: Professional Web Site Maintenance
Date of Invoice 10 -31 -10
City of Carmel, Indiana (http: /Www.carmeLin.gov) monthly web site update,
development maintenance which includes the following functions on a
daily basis.
Every day in the "Early" morning check the Carmel City web site to make sure it
is up and functioning properly.
Post Media News Releases Media advisories to City website.
Update Carmel City Council meeting notices, minutes and agendas.
Update Carmel City Council Committees notices, meeting agendas, and
minutes.
Updating LaserFiche links to City Council Actions, Minutes and Agendas.
Daily updates to City Community Calendar.
Update Dept. of Community Services meeting minutes agendas.
Update Board of Zoning Appeals meeting agendas.
Update Plan Commission meeting agendas.
Update Engineering Department's Storm Water manuals and road
construction reports.
Update Judge's web site with new fees and hours and other necessary data.
Update meetings at City Hall re: Posting Official Notices and information from
Clerk Treasure's Office.
Meetings in person ie. DOCS Department I, CFD Department, Water
Department, Engineering Department, Communications Department and other
Departments as necessary.
Phone calls to and from city employees to get explanations as to exactly how
they want their web pages designed or what they would like on a particular web
page.
Daily review of emails from city employees to see what needs updating or
posting.
1
Successfully deploy new .doc files, .PDF files, added new HTML coding, scan in
new graphics, scan brochures, scan registration pages, scan maps, produce new
.PDF files, added new graphics, add new executables and new digital images,
update dynamic hyperlinks and more. Also includes any standard web
maintenance items.
Details:
Date Services Provided Hours
Worked
10 -01 Check to see if web site is up and running, then check a -mails to 4.5
see what needs updated or posted to the web site from the different
departments and /or Carmel City Council activities. Also includes
any standard web maintenance items. (see beginning of invoice for
more)
Made sure Carmel Community Calendar is up to date and
added community events as requested.
Made changes to road construction pages
Posted bid notices
Made changes to CFD pages
10 -02 Check to see if web site is up and running, then check a -mails to .5
see what needs updated or posted to the web site from the different
departments and /or Carmel City Council activities. Also includes
any standard web maintenance items. (see beginning of invoice for
more)
Made sure Carmel Community Calendar is up to date.
10 -03 Check to see if web site is up and running, then check e -mails to .5
see what needs updated or posted to the web site from the different
departments and /or Carmel City Council activities. Also includes
any standard web maintenance items. (see beginning of invoice for
more)
Made sure Carmel Community Calendar is up to date.
10 -04 Check to see if web site is up and running, then check a -mails to 4.5
see what needs updated or posted to the web site from the different
departments and /or Carmel City Council activities. Also includes
any standard web maintenance items. (see beginning of invoice for
more)
Made sure Carmel Community Calendar is up to date and
added new events
Made changes to CFD pages
Made changes to DOCS permit and applications pages
Posted News Release and associated graphics for Comm.
Rel.
Posted link for Newsweek article
2
10 -05 Check to see if web site is up and running, then check a -mails to 5
see what needs updated or posted to the web site from the different
departments and/or Carmel City Council activities. Also includes
any standard web maintenance items. (see beginning of invoice for
more)
Made sure Carmel Community Calendar is up to date.
Posted new video and associated graphics
Posted Minutes for Council mtg. of 9 -20 -10
Posted News Release for Comm. Rel.
Made changes to Comm. Rel. News Release archives
Made changes to court pages
10 -06 Check to see if web site is up and running, then check a -mails to 4
see what needs updated or posted to the web site from the different
departments and /or Carmel City Council activities. Also includes
any standard web maintenance items.
Updated Carmel Community Calendar
Posted new video CWC, and associated graphics
Made changes and updates to Communications Center
pages
Posted news link for Comm. Rel.
10 -07 Check to see if web site is up and running, then check a -mails to 6
see what needs updated or posted to the web site from the different
departments and /or Carmel City Council activities. Also includes
any standard web maintenance items. (see beginning of invoice for
more)
Updated Carmel Community Calendar
Posted bid
Posted notices for mtgs and cancellations of City Council
committee dated 10- 11 -10, 10 -12 -10 and 10 -14 -10
Made changes and updates to links on Community
Calendar page
Posted Results of City Council mtg. of 10 -4 -10
Worked with CPD on web issues
10 -08 Check to see if web site is up and running, then check e -mails to 4.25
see what needs updated or posted to the web site from the different
departments and /or Carmel City Council activities. Also includes
any standard web maintenance items. (see beginning of invoice for
more)
Updated Carmel Community Calendar
Posted Agenda for TAC mtg. of 10 -20 -10
Posted Agenda for Plan Commission mtg. of 10 -19
Made changes and added links to CFD pages
Updated Road Construction pages
10 -09 Check to see if web site is up and running, then check a -mails to .5
see what needs updated or posted to the web site from the different
departments and /or Carmel City Council activities. Also includes
any standard web maintenance items. (see beginning of invoice for
more)
Updated Carmel Community Calendar
3
10 -10 Check to see if web site is up and running, then check a -mails to .5
see what needs updated or posted to the web site from the different
departments and /or Carmel City Council activities. Also includes
any standard web maintenance items. (see beginning of invoice for
more)
Updated Carmel Community Calendar.
10 -11 Check to see if web site is up and running, then check e -mails to 3
see what needs updated or posted to the web site from the different
departments and /or Carmel City Council activities. Also includes
any standard web maintenance items. (see beginning of invoice for
more)
Made sure Carmel Community Calendar is up to date.
Posted Minutes of Special Studies mtg. of 09 -07 -10
Made changes to CFD pages
Worked with CFD on applications pages and graphics
Posted News Release for Comm. Rel.
10 -12 Check to see if web site is up and running, then check a -mails to 2.5
see what needs updated or posted to the web site from the different
departments and/or Carmel City Council activities. Also includes
any standard web maintenance items. (see beginning of invoice for
more)
Made sure Carmel Community Calendar is up to date and
added new community event
Posted Bid Notice
Posted Road Closure notice
Worked with CPD on Explorer page changes
10 -13 Check to see if web site is up and running, then check a -mails to 2.5
see what needs updated or posted to the web site from the different
departments and /or Carmel City Council activities. Also includes
any standard web maintenance items. (see beginning of invoice for
more)
Made sure Carmel Community Calendar is up to date and
added remaining October meeting dates
Added video link
Posted Notice for CRC mtg. of 10 -20 -10
10 -14 Check to see if web site is up and running, then check e -mails to 4.5
see what needs updated or posted to the web site from the different
departments and /or Carmel City Council activities. Also includes
any standard web maintenance items. (see beginning of invoice for
more)
Made sure Carmel Community Calendar is up to date.
Posted Agenda for BPW mtg. of 10 -20 -10
Posted video and link graphics
Posted Paperless Packet for Council mtg. of 10 -18 -10
Posted Agenda for Council mtg. of 10 -18 -10
Posted Mayor's State of the City
Posted Road Construction updates and road closure notice
4
10 -15 Check to see if web site is up and running, then check a -mails to 5
see what needs updated or posted to the web site from the different
departments and /or Carmel City Council activities. Also includes
any standard web maintenance items. (see beginning of invoice for
more)
Made sure Carmel Community Calendar is up to date.
Posted revised Agenda for BPW mtg. of 10 -20 -10
Posted Subject Minutes for Plan Commission mtg. of 08 -17-
10
Worked with Clerk Treasurer's office on web calendaring
issues.
Posted Agendas for BZA Hearing Officer and Executive
Session mtgs. of 10 -25 -10
Posted Road Construction updates
Sized and posted photo and caption on Comm. Rel. pages
10 -16 Check to see if web site is up and running, then check a -mails to .5
see what needs updated or posted to the web site from the different
departments and /or Carmel City Council activities. Also includes
any standard web maintenance items. (see beginning of invoice for
more)
Made sure Carmel Community Calendar is up to date.
10 -17 Check to see if web site is up and running, then check a -mails to .5
see what needs updated or posted to the web site from the different
departments and /or Carmel City Council activities. Also includes
any standard web maintenance items. (see beginning of invoice for
more)
Made sure Carmel Community Calendar is up to date.
10 -18 Check to see if web site is up and running, then check a -mails to 2
see what needs updated or posted to the web site from the different
departments and /or Carmel City Council activities. Also includes
any standard web maintenance items. (see beginning of invoice for
more)
Made sure Carmel Community Calendar is up to date.
Posted new video and associated graphics
Posted Notice for BPW Special Meeting of 10 -25 -10
10 -19 Check to see if web site is up and running, then check e -mails to .75
see what needs updated or posted to the web site from the different
departments and /or Carmel City Council activities. Also includes
any standard web maintenance items. (see beginning of invoice for
more)
Made sure Carmel Community Calendar is up to date.
Posted Cancellation of City Council Committee mtg. of 10-
21-10
5
10 -20 Check to see if web site is up and running, then check a -mails to 2.5
see what needs updated or posted to the web site from the different
departments. Also includes any standard web maintenance items.
(see beginning of invoice for more)
Made sure Carmel Community Calendar is up to date.
Posted Minutes from City Council mtg. of 10 -04 -10
Posted Minutes from TAC mtg. of 10 -20 -10
Posted Subdivision Committee Minutes from mtg. of 09 -07-
10
Posted Results from City Council mtg. of 10 -18 -10
Posted Notice for Council committee mtg. of 10 -26 -10
Posted Cancellation Notice for CRC Executive Session and
regular mtg. of 10 -20 -10
10 -21 Check to see if web site is up and running, then check e -mails to 1.5.
see what needs updated or posted to the web site from the different
departments. Also includes any standard web maintenance items.
(see beginning of invoice for more)
Made sure Carmel Community Calendar is up to date.
Posted bid tabs and related information
Posted Notice of CRC mtg. of 10 -25 -10
10 -22 Check to see if web site is up and running, then check e -mails to 3.5
see what needs updated or posted to the web site from the different
departments. Also includes any standard web maintenance items.
(see beginning of invoice for more)
Made sure Carmel Community Calendar is up to date.
Posted Agendas for Plan Commission Subdivision and
Special Studies mtgs. of 11 -03 -10
Posted new video and associated graphics and links
10 -23 Check to see if web site is up and running, then check a -mails to .5
see what needs updated or posted to the web site from the different
departments. Also includes any standard web maintenance items.
(see beginning of invoice for more)
Made sure Carmel Community Calendar is up to date.
10 -24 Check to see if web site is up and running, then check a -mails to 1.5
see what needs updated or posted to the web site from the different
departments. Also includes any standard web maintenance items.
(see beginning of invoice for more)
Made sure Carmel Community Calendar is up to date.
Worked w ith Comm. Rel. on web URL offer
10 -25 Check to see if web site is up and running, then check a -mails to 3
see what needs updated or posted to the web site from the different
departments. Also includes any standard web maintenance items.
(see beginning of invoice for more)
Made sure Carmel Community Calendar is up to date.
Posted bid tab spreadsheet
Posted News Release for CPD
Made changes and updates to CFD pages
Worked with Clerk Treasurer's office on file compatibility
issues
6
10 -26 Check to see if web site is up and running, then check a -mails to 3
see what needs updated or posted to the web site from the different
departments. Also includes any standard web maintenance items.
(see beginning of invoice for more)
Made sure Carmel Community Calendar is up to date.
Made changes to Urban Forestry section
Posted Minutes from CRC mtg. of 09 -08 -10
10 -27 Check to see if web site is up and running, then check a -mails to 3
see what needs updated or posted to the web site from the different
departments. Also includes any standard web maintenance items.
(see beginning of invoice for more)
Made sure Carmel Community Calendar is up to date and
added all November dates for City meetings from Clerk
Treasurer's calendar
Posted News Release for Comm. Rel.
Posted Media Advisory for Comm. Rel.
Worked with Ham, Co. Emer M mt re Burn Ban
10 -28 Check to see if web site is up and running, then check e -mails to 3..5
see what needs updated or posted to the web site from the different
departments. Also includes any standard web maintenance items.
(see beginning of invoice for more)
Made sure Carmel Community Calendar is up to date.
Posted Agenda for BPW mtg. of 11 -03 -10
Posted Agenda for City Council mtg. of 11 -01 -10
Posted Road Closure notice
Removed 2009 Veterans Day info and replaced with 2010
invitation, flyer and Media Advisory
Posted Paperless Packet for Council mtg. of 11 -01 -10
Posted News Release for Comm. Rel.
Made Road Construction updates
10 -29 Check to see if web site is up and running, then check e -mails to 10
see what needs updated or posted to the web site from the different
departments. Also includes any standard web maintenance items.
(see beginning of invoice for more)
Made sure Carmel Community Calendar is up to date.
Discussed links updating with Comm. Rel.
Added "Best Cities" info and link
Posted two Road Closure Notices
Posted News Release for Comm. Rel.
Removed Burn Ban notice from homepage
Sized and posted graphics of Veterans Day poster and
essay contest winners
Posted Road Construction updates
Added new pages for Engineering
Updated links on engineering pages
7
10 -30 Check to see if web site is up and running, then check a -mails to 2.5
see what needs updated or posted to the web site from the different
departments. Also includes any standard web maintenance items.
(see beginning of invoice for more)
Made sure Carmel Community Calendar is up to date.
Continued adding Veterans Day materials
10 -31 Check to see if web site is up and running, then check a -mails to .5
see what needs updated or posted to the web site from the different
departments. Also includes any standard web maintenance items.
(see beginning of invoice for more)
Made sure Carmel Community Calendar is up to date.
Total hours 86.5
$60 per hour X $60
Total due $5190.00
8
VOUCHER NO. WARRANT NO.
ALLOWED 20
Irwin Computer Services
IN SUM OF
1326 Cool Creek Drive
Carmel, IN 46033
$5,190.00
ON ACCOUNT OF APPROPRIATION FOR
Mayor's Office
PO# Dept. INVOICE NO. ACCT #(TITLE AMOUNT Board Members
J�6� Invoice 43- 554.00 $5,190.00 1 hereby certify that the attached invoice(s), or
1 bill(s) is (are) true and correct and that the
materials or services itemized thereon for
which charge is made were ordered and
received except
Monday, November 22, 2010
Mayor
Title
Cost distribution ledger classification if
claim paid motor vehicle highway fund
Prescribed by State Board of Accounts City Form No. 201 (Rev. 1995)
ACCOUNTS PAYABLE VOUCHER
CITY OF CARMEL
An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by
whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc.
Payee
Purchase Order No.
Terms
Date Due
Invoice Invoice Description Amount
Date Number (or note attached invoice(s) or bill(s))
11/22/10 Invoice $5,190.00
I hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accordance
with IC 5- 11- 10 -1.6
2a
Clerk- Treasurer