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192129 11/23/2010 t CITY OF CARMEL, INDIANA VENDOR: 354366 Page 1 of 1 0 ONE CIVIC SQUARE IRWIN COMPUTING CHECK AMOUNT: $5,190.00 CARMEL, INDIANA 46032 1326 COOL CREEK DRIVE CARMEL IN 46033 CHECK NUMBER: 192129 CHECK DATE: 11!2312010 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 1160 4355400 21494 5,190.00 WE13SITE MAINT INVOICE Details AaJo Richard G. Heck Irwin Computer Services 1326 Cool Creek Drive Carmel, IN 46033 Office: 317 -848 -4840 Public E -mail: RichardHeck @yahoo.com Today's Date: November 22, 2010 Contract Professional Services Contract with the City of Carmel, Indiana Project name: Professional Web Site Maintenance Date of Invoice 10 -31 -10 City of Carmel, Indiana (http: /Www.carmeLin.gov) monthly web site update, development maintenance which includes the following functions on a daily basis. Every day in the "Early" morning check the Carmel City web site to make sure it is up and functioning properly. Post Media News Releases Media advisories to City website. Update Carmel City Council meeting notices, minutes and agendas. Update Carmel City Council Committees notices, meeting agendas, and minutes. Updating LaserFiche links to City Council Actions, Minutes and Agendas. Daily updates to City Community Calendar. Update Dept. of Community Services meeting minutes agendas. Update Board of Zoning Appeals meeting agendas. Update Plan Commission meeting agendas. Update Engineering Department's Storm Water manuals and road construction reports. Update Judge's web site with new fees and hours and other necessary data. Update meetings at City Hall re: Posting Official Notices and information from Clerk Treasure's Office. Meetings in person ie. DOCS Department I, CFD Department, Water Department, Engineering Department, Communications Department and other Departments as necessary. Phone calls to and from city employees to get explanations as to exactly how they want their web pages designed or what they would like on a particular web page. Daily review of emails from city employees to see what needs updating or posting. 1 Successfully deploy new .doc files, .PDF files, added new HTML coding, scan in new graphics, scan brochures, scan registration pages, scan maps, produce new .PDF files, added new graphics, add new executables and new digital images, update dynamic hyperlinks and more. Also includes any standard web maintenance items. Details: Date Services Provided Hours Worked 10 -01 Check to see if web site is up and running, then check a -mails to 4.5 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date and added community events as requested. Made changes to road construction pages Posted bid notices Made changes to CFD pages 10 -02 Check to see if web site is up and running, then check a -mails to .5 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 10 -03 Check to see if web site is up and running, then check e -mails to .5 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 10 -04 Check to see if web site is up and running, then check a -mails to 4.5 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date and added new events Made changes to CFD pages Made changes to DOCS permit and applications pages Posted News Release and associated graphics for Comm. Rel. Posted link for Newsweek article 2 10 -05 Check to see if web site is up and running, then check a -mails to 5 see what needs updated or posted to the web site from the different departments and/or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted new video and associated graphics Posted Minutes for Council mtg. of 9 -20 -10 Posted News Release for Comm. Rel. Made changes to Comm. Rel. News Release archives Made changes to court pages 10 -06 Check to see if web site is up and running, then check a -mails to 4 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. Updated Carmel Community Calendar Posted new video CWC, and associated graphics Made changes and updates to Communications Center pages Posted news link for Comm. Rel. 10 -07 Check to see if web site is up and running, then check a -mails to 6 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Updated Carmel Community Calendar Posted bid Posted notices for mtgs and cancellations of City Council committee dated 10- 11 -10, 10 -12 -10 and 10 -14 -10 Made changes and updates to links on Community Calendar page Posted Results of City Council mtg. of 10 -4 -10 Worked with CPD on web issues 10 -08 Check to see if web site is up and running, then check e -mails to 4.25 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Updated Carmel Community Calendar Posted Agenda for TAC mtg. of 10 -20 -10 Posted Agenda for Plan Commission mtg. of 10 -19 Made changes and added links to CFD pages Updated Road Construction pages 10 -09 Check to see if web site is up and running, then check a -mails to .5 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Updated Carmel Community Calendar 3 10 -10 Check to see if web site is up and running, then check a -mails to .5 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Updated Carmel Community Calendar. 10 -11 Check to see if web site is up and running, then check e -mails to 3 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Minutes of Special Studies mtg. of 09 -07 -10 Made changes to CFD pages Worked with CFD on applications pages and graphics Posted News Release for Comm. Rel. 10 -12 Check to see if web site is up and running, then check a -mails to 2.5 see what needs updated or posted to the web site from the different departments and/or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date and added new community event Posted Bid Notice Posted Road Closure notice Worked with CPD on Explorer page changes 10 -13 Check to see if web site is up and running, then check a -mails to 2.5 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date and added remaining October meeting dates Added video link Posted Notice for CRC mtg. of 10 -20 -10 10 -14 Check to see if web site is up and running, then check e -mails to 4.5 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Agenda for BPW mtg. of 10 -20 -10 Posted video and link graphics Posted Paperless Packet for Council mtg. of 10 -18 -10 Posted Agenda for Council mtg. of 10 -18 -10 Posted Mayor's State of the City Posted Road Construction updates and road closure notice 4 10 -15 Check to see if web site is up and running, then check a -mails to 5 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted revised Agenda for BPW mtg. of 10 -20 -10 Posted Subject Minutes for Plan Commission mtg. of 08 -17- 10 Worked with Clerk Treasurer's office on web calendaring issues. Posted Agendas for BZA Hearing Officer and Executive Session mtgs. of 10 -25 -10 Posted Road Construction updates Sized and posted photo and caption on Comm. Rel. pages 10 -16 Check to see if web site is up and running, then check a -mails to .5 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 10 -17 Check to see if web site is up and running, then check a -mails to .5 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 10 -18 Check to see if web site is up and running, then check a -mails to 2 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted new video and associated graphics Posted Notice for BPW Special Meeting of 10 -25 -10 10 -19 Check to see if web site is up and running, then check e -mails to .75 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Cancellation of City Council Committee mtg. of 10- 21-10 5 10 -20 Check to see if web site is up and running, then check a -mails to 2.5 see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Minutes from City Council mtg. of 10 -04 -10 Posted Minutes from TAC mtg. of 10 -20 -10 Posted Subdivision Committee Minutes from mtg. of 09 -07- 10 Posted Results from City Council mtg. of 10 -18 -10 Posted Notice for Council committee mtg. of 10 -26 -10 Posted Cancellation Notice for CRC Executive Session and regular mtg. of 10 -20 -10 10 -21 Check to see if web site is up and running, then check e -mails to 1.5. see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted bid tabs and related information Posted Notice of CRC mtg. of 10 -25 -10 10 -22 Check to see if web site is up and running, then check e -mails to 3.5 see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Agendas for Plan Commission Subdivision and Special Studies mtgs. of 11 -03 -10 Posted new video and associated graphics and links 10 -23 Check to see if web site is up and running, then check a -mails to .5 see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 10 -24 Check to see if web site is up and running, then check a -mails to 1.5 see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Worked w ith Comm. Rel. on web URL offer 10 -25 Check to see if web site is up and running, then check a -mails to 3 see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted bid tab spreadsheet Posted News Release for CPD Made changes and updates to CFD pages Worked with Clerk Treasurer's office on file compatibility issues 6 10 -26 Check to see if web site is up and running, then check a -mails to 3 see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Made changes to Urban Forestry section Posted Minutes from CRC mtg. of 09 -08 -10 10 -27 Check to see if web site is up and running, then check a -mails to 3 see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date and added all November dates for City meetings from Clerk Treasurer's calendar Posted News Release for Comm. Rel. Posted Media Advisory for Comm. Rel. Worked with Ham, Co. Emer M mt re Burn Ban 10 -28 Check to see if web site is up and running, then check e -mails to 3..5 see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Agenda for BPW mtg. of 11 -03 -10 Posted Agenda for City Council mtg. of 11 -01 -10 Posted Road Closure notice Removed 2009 Veterans Day info and replaced with 2010 invitation, flyer and Media Advisory Posted Paperless Packet for Council mtg. of 11 -01 -10 Posted News Release for Comm. Rel. Made Road Construction updates 10 -29 Check to see if web site is up and running, then check e -mails to 10 see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Discussed links updating with Comm. Rel. Added "Best Cities" info and link Posted two Road Closure Notices Posted News Release for Comm. Rel. Removed Burn Ban notice from homepage Sized and posted graphics of Veterans Day poster and essay contest winners Posted Road Construction updates Added new pages for Engineering Updated links on engineering pages 7 10 -30 Check to see if web site is up and running, then check a -mails to 2.5 see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Continued adding Veterans Day materials 10 -31 Check to see if web site is up and running, then check a -mails to .5 see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Total hours 86.5 $60 per hour X $60 Total due $5190.00 8 VOUCHER NO. WARRANT NO. ALLOWED 20 Irwin Computer Services IN SUM OF 1326 Cool Creek Drive Carmel, IN 46033 $5,190.00 ON ACCOUNT OF APPROPRIATION FOR Mayor's Office PO# Dept. INVOICE NO. ACCT #(TITLE AMOUNT Board Members J�6� Invoice 43- 554.00 $5,190.00 1 hereby certify that the attached invoice(s), or 1 bill(s) is (are) true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except Monday, November 22, 2010 Mayor Title Cost distribution ledger classification if claim paid motor vehicle highway fund Prescribed by State Board of Accounts City Form No. 201 (Rev. 1995) ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee Purchase Order No. Terms Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s) or bill(s)) 11/22/10 Invoice $5,190.00 I hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accordance with IC 5- 11- 10 -1.6 2a Clerk- Treasurer