192388 12/07/2010 CITY OF CARMEL, INDIANA VENDOR: 027850 Page 1 of 1
ONE CIVIC SQUARE JAMES BRAINARD
CARMEL, INDIANA 4fiO32 CHECK AMOUNT: $1,283.30
CHECK NUMBER: 192388
CHECK DATE: 12/7/2010
DEPARTMENT ACCOUNT PO NUM INVOICE NUMBER AMOUNT DESCRIP
1160 4343001 38.70 TRAVEL FEES EXPENSE
1160 4343003 1,049.60 TRAVEL LODGING
1160 4343004 195.00 TRAVEL PER DIEMS
CITY OF CARMEL Expense Report
NAME James C. Brainard DEPARTURE DATE TIME: Chicago: 11 17 11 18 2A 10
DEPARTMENT Mayor RETURN DATE TIME: Washington D.C.: 11 2 8F1 1/ 2 9 2 (10
Chicago City Promotional
CHECK IF CLAIM IS FOR PREPAYMENT /ADVANCE REASON FOR TRAVEL:
Date Transportation Auto Taxi, Toll Lodging Meals Misc. Total
Air -fare Car rental Expenses etc. Breakfast Lunch Dinner Per Diem
11/17/10 $2.10 $2.10
11/18/10 $274.3
11/18/10 $0.60 $0.60
11/17/10 $45.00
11/18/10 0 $60.00
11/28/10 $36.00 $36.00
11/28/10 $619.40 $619.40
11/29/10 $207.25 $207.2
11/28/10 r $45.00
11/29/10 v; 60.00
Total $619 $0.00 $0.00 $38.70 $481.601 $0.00 $0.00 $0.00 $210.00 $0.00
For advance payments, claim form must be submitted fifteen (15) business days in advance of travel.
Claim will not be processed without the following documentation:
1) Conference or course registration form, if applicable
2) Travel itinerary, if traveling by air
3) Original itemized receipts or affidavits, if approved by Department Director, for all expenses (except for meal per diems)
Prorated meal allowance: �S
For travel that commences before 1:00 p.m. (flight departure time, if traveling by air), $50 for in -state travel and Kfor out -of -state travel
For travel that commences after 1:00 p.m. (flight departure time, if traveling by air), $35 for in -state travel and $�or out -of -state travel (NOT a per diem
DIRECTOR'S STATEMENT: I have reviewed this claim and affirm that all expenses listed conform to the City's travel policy and are within my
department's appropriated budget. A�
Director Signature: Date:
EMPLOYEE ACKNOWLEDGEMENT OF MEAL ADVANCE AND OBLIGATION TO DOCUMENT EXPENDITURES:
I hereby acknowledge receipt of such funds being advanced to me by the City of Carmel solely for the purpose of purchasing meals
while traveling to participate in official business for the City. I understand that within fifteen (15) business days of my return (as stated above),
I am responsible to:
1) Submit original itemized receipts to the office of the Clerk- Treasurer documenting all meal expenditures; and
2) Return all unused funds to the office of the Clerk- Treasurer
I further understand that failure to provide the required documentation shall result in the total amount of the advance being deducted from the first
paycheck issued more than 30 days after the date of my return, Failure to return unused funds will result in the amount of the unused funds (total
cityadd\Offmleh6o"da r�hented expenditures) being deducted from the first payctRal 09gued more than 30 days after the date of my return. Page 1
123 CONRAD CHICAGO FINANCE DEPT 12:25;00 p.m. 12 -01 -2010 1 11
521 North Rush Street
C O N R n Y Chicago, IL 60611
CHICAGO Phone (312) 645.1500
Name 8 Address Fax (312) 645.1 550
BRAINARD, JAMES Room 8221K1D
12662 ROYCE CT Arrival Date 11/17/2010 6:28:OOPM
Departure Date 11/18/2010 9 40:OOAM R
CARMEL, IN 46033 -2477 AdulUChild 110
US Room Rate 149.00
RATE PLAN L -G1
HH# 928398206 BLUE
AL' DL #070913146
BONUS AL: CAR:
CONFIRMATION NUMBER: 3410861002
1211/2010 PAGE 1
AT SCRI !O REF. 0 CHARGES
CREDITS BALANCr
11/17/201 VALET PARKING POKUNWA 1652608 $51.00
11/17/201 GUEST ROOM MCORTEZ 1652974 $149.00
11/17/201 RM STATE TAX MCORTEZ 1652974 $17.73
11/171201 RM CITY TAX MCORTEZ 1652974 $5.22
11/181201 THE RESTAURANT AT LINTR 1653161 $51
CONRAD
11/181201 LEALL 1653191 $274.35
BALANCE KOO
ACCOUNT NO. DATE OF CIIARGI I OLIO NO,ICHECK NO.
1/1812010 301705 A
CARD MEMBER NAME AOTHORI7.ATION INITIAL
BRAINARD, JAMES 509665
ESTABLISHMENT NO, &F.00A'NON L57ARLI11WL"TM;VI.Y W IRANIM III CIRD IkiLDC Wk PlYMENT
fEkCHANDISE AND /OR SERVICES MRCHASEDON THIS CARD SHAM NOT RE RESOLD OR RETURNED FOR A CASH RFMi D.
CARD ME.MBF.R'S SIGNATURF,
X
Conrad Hotels in North America are located in
Miami, Indianapolis and Chicago.
1001 16th Street Washington, DC 20036
Capital Hilton
P hone (202) 393 Fax (292) 634 -5784
Capital Reser vations
Name Address www.hilton.com or 1 800 HILTONS
BRAINARD, JAMES Room 1047/K1J
Arrival Date 11/2812010 8:27:OOPM
Departure Date 11/2912010
Adult/Child 110
Room Rate 181.00
RATE PLAN L -GV
HH# 928398206 SILVER
AL
BONUS Al. CAR
Confirmation Number 3408175303 IFTI
1112912010 PAGE 1
DATE DESCRIPTION D EF iV0 CHARGES CREDITS B ALANCE
L LINTR 4928639
11/28/201 GUEST ROOM MWAGNER 4928684 $181.00
11/28/201 ROOM TAX MWAGNER 4928684 $26.25
WILL BE SETTLED TO '4 46 $257.95
EFFECTIVE BALANCE OF $0.00
Hilton HHonors(R) stays are posted within 72A ur ofjcheckout. To check V
your earnings for this or any other stay Hilton Famil
hotels worldwide please islt HiltonHHo ors.com.
TDI I' (�1.
Thank you for choosing tonrBOok yo ne at hilfon:com and'ta e''° d?
advantage of our internet- my Advance urchase ates and limited -tim
special offers! y ry M1
DATE OF CHARGE FOLIO NO. /CHECK N0, 7V
806944 A
Zip -Out Check -Out
Good Morning We hope you enjoyed your stay. With Zip -Out Check -Out AUTHORIZATION INITIAL
there is no need to stop at the Front Desk to check out.
Please review this statement. It is a record of your charges as of late last PURCHASES SERVICES
evening.
For any charges after your account was prepared, you may
TAXES
pay at the time of purchase.
charge purchases to your account, then stop by the Front Desk for an
TIPS MISC.
updated statement.
or request an updated statement be mailed to you within two business days.
Simply call extension 5610 from your room and tell us when you are ready to TOTAL AMOUNT
depart. Your account will be automatically checked out and you may use this
statement as your receipt. Feel free to leave your key(s) in the room.
Please call the Front Desk if you wish to extend your stay or if you have any
questions about your account.
rw
Capital Hilton
Dear Valued Guest:
Thank you for selecting the Capital Hilton. We wish you a safe and pleasant journey to your next.
destination. When you return home, you may receive a Hilton Hotels survey requesting feedback on
your stay. If you were pleased with your visit we would like to encourage you to participate, as your
comments are helpful in recognizing Capital Hilton team members who exemplify our commitment
to providing the finest service. Additionally, please feel free to post these comments on the trip
advisor website www.tripadvisor.com.
Our intention is for every aspect of your stay at the Capital Hilton to be of the highest quality. If for
any reason you feel we have opportunity to improve in any area, please let a Front Office Manager
know. We have found this type of immediate feedback to be helpful and I hope that you will provide
us with this feedback.
As a reminder, our checkout time is 12 NOON. Complimentary luggage storage is available at our
Bell Desk located on the lobby level next to the Front Desk. Please dial 77 or press the Bell Captain
button located on your guestroom phone should you require luggage assistance.
If you would like to leave your vehicle with valet the day of your departure, you may leave the car
parked until 2pm at no extra charge. After 2pm the hourly rate will be applied. 0-2 hours will be $24,
2 -5 hours will be $32 and anything after 5 hours will be $42.
Thank you again for selecting the Capital Hilton, and we very much look forward to being of service
again in the near future.
At Your Service,
Capital Hilton
Itfierty 134851754956 1213/108:54 AM
Print this page G) Back to itinerary page
Washington, DC (2) Expedia
Booked items
Flight: Indianapolis to Washington backtotoo
Fmpedia itinerary number: 134853754950 Main contact: James Brainard
Airline ticket nurrber(s): W67938859585 E-mail:. bramar*CWzotcom
Della confirmation code: G7AHYF Cell phone: 1 3178476425 0
US Airw aye confirmation code: IES7RBD Home phone: 1 3175739929 0
Work ohone: 1 3175712401 0
Traveler and cost summary
James Brainard Adult Delta 112016335578 $598.00
Taxes Fees $21.4o
Total (American Express) $619.40
Chancre this flight Print a receipt View cancellation information
Flight summary
Seat assignments, meal preferences, and special requests must be confirmed with the airline; we
cannot guarantee that they will be honored. Free and special meals are not available on many flights.
Traveling to Washington
Sun 28 -I o*10
Indianapolis (ND) to Washington (DCA) 499 mi —A. D E LTA
Depart 16:20 pm Anive 8:00 pm (803 k,n) Flight: 4226
Terminal B Duration: 1hr 40mn Operated by: P O ACLEMA DH.TA
CONNECTION
Economy /Coach Class 02C ),Canadair RJ
Total distance: 499 mi (803 km) Total duration: 1 hr 40rnn
Traveling to Indianapolis
Mon 29- Nov-10
Washington (DCA) to Indianapolis (ND) 499 mi
Depart 6:35 pm Arrive 8:22 pm (803 krn) Flight: 3431
Terrrinal C Duration: 1hr 47mn Operated by: US ARWAYS
DOFESS -RIB UBLIC AMINES
Economy /Coach Class (16F), EIVBRAER170
Total distance: 499 n9 (803 km) Total duration: 1hr 47,
RAdditlonal airline fees may apply at check4n
Fees maybe charged byeirlines for services such as preferred seatselection and baggage handling.
Please note thatfees are determined by the airline you check in with and maychange at anytime.
See fees.
,airline rules regulations
Please note that the most restrictive set of rules applies to your entire itinerary.
'Indianapolis, IN (INDandianapolis Intl.) to Washington, DC (DCA- Ronald Reagan
Washington National)
Tickets are nonrefundable. A fee of $150.00 per ticket will be charged for itinerary changes after
the tickets are issued, provided that the booking rules were followed.
Washington, DC (DCA- Ronald Reagan Washington National) to Indianaipoli% IN (IND.
Indianapolis Intl.)
hap: /www.expedia.cDmipubjagenLdr gscr= open&it[0= 34853 7549 &vwtp =4 Page 1 of 2
Page 1 of 1
Kibbe, Sharon
From: Gene Lowe [glowe @usmayors.org]
Sent: Friday, November 05, 2010 4:08 PM
To: Kibbe, Sharon
Subject: RE: November 29th Meeting with HUD Secretary Shaun Donovan
Thanks.
From: Kibbe, Sharon [mailto: skibbe@carmel.in.gov
Sent: Friday, November 05, 2010 3:48 PM
To: glowe(ausmayors.org
Cc: Brainard, James C
Subject: November 29th Meeting with HUD Secretary Shaun Donovan
Mr. Lowe:
Please be advised that Mayor Jim Brainard accepts Mayor Elizabeth Kautz's invitation for the luncheon
meeting on Monday, November 29 with HUD Secretary Shaun Donovan, Mayor Kautz and a group of
mayors at the HUD office from noon to 2:00 p.m.
Mayor Brainard will also plan to attend the 70:00 briefing meeting at your office, just prior to the
luncheon meeting.
Thank you,
Sharon M. Kibbe
Office of the Mayor
City of Carmel
One Civic Square
Carmel, IN 46032
(317) 571 -2483 Direct
(317) 844 -3498 Fax
11/9/2010
CO�,F��� THE UNITED STATES CONFERENCE OF MAYORS
1620 EYE STREET, NORTHWEST
Q WASHINGTON, D.C. 20006
Q TELEPHONE (202) 293 -7330
r FAX (202) 293 -2352
f� URL: www.usmay°rs.org
Fr November 4, 2010
ELIZAESETH D. KAUTZ
M.,y.n ni &nn,.titlr
\icc Proidcni:
ANTONIO R. Vi LI AICOSA
Miynr n F I— A.,[- The Honorable Jaynes Brainard
City of Carmel
Ai if:Fl 11:1.1. NIf I
•Nr y I IlkiL Iphlu
V d n One Civic Square
,ERRYE.Al1RM,5 N Carmel, 1N 46032
M.,yl., nF l.m[rriR
Rlp IARD M, DA[,EY
M,yvr uF Chiupa
THOMAS M. MENINO
M. nrl� „nn
Ix)NAI L- rLliSat,FLI,C Dear Mayor Brainard:
JOSErb{ F. RII, FY, JR.
M.,mr oECh.desrnn, SC
Iu „r... RE: Luncheon Meeting With HUD Secretary Shaun Donovan on November 29
J. CHRIS71A\ ROLLVAGE
i%W "r Elir�h,d,
JM9E_ RRA"N RU M,— nrC nn 1 IN
MI IF .COLBA
M L I would like for you to join me and a group of mayors at a luncheon meeting on
A11CK f
MK, (}RNF RNF nibue. 01 i Ul .Ti'
].Zn10U,I,n.O.C, Monday, November 29 with Housing and Urban Development (HUD) Secretary Shaun
TAi EILAN KLIN CUV'NIE
0 FOSTE R 4A' Donovan. The meeting will take place at HUD from 12 noon to :l :30 p.m.
Eon FOSTE
M+I nl F Ranh
rAl'RlCK I IENRY I U1'S
of Non'.., I R 1,
BRENDA I.. LAWRENCE The primary purpose of the meeting is to discuss HUD's support of the Community
Sonihfidd
THOMAS C. LEF
PERI M'p -100" Development Block Grant (CDBG) program in the .Fiscal Year 2012 Federal Budget and
A RLENF J. ML11.IlFR
14,p, ZA,1i11— Hcii;h,.
DAVID V SMITH the department plans for developing a strong database to show the benefits of the
M�ym n1 N—k, CA
SCOTT SMITH program.
M” nI'".
EI.AINE N. WALKER
M.,pur ul &o.ling l:nwn. KY
d 101,Pi4F I requested the meeting with Secretary onovan followin our Leadership eetin
IlAl.l�li l4FCKIiR y b p g
A1..... nCS.1� IA, Ci,r
JUAN CARLOS REILMUDE7 in September when a high level I -IUD administrator expressed `'ambivalence" about the
R A RFRTI_ROWSFR CDBG program. Many of you who attended the September meeting were deeply troubled
1 IO LER
DAVID N CICILLINE
RURF. RI- b HUD remarks and let it be known. But I felt it necessary that we take an additional step
C;I.IiCK
k T and meet with the Secretary to ascertain the department's support of CDBG as we approach
Mayor nC I IJI -dJc L"d,
KORERTJ. DUFFY funding for the next fiscal year that may prove difficult for a number of our key programs
M. +..r ofA d,n,ci, NY 7
IiI1DDY DYER
M,.n, d0rl.ndn including CDBG.
BILL TINCI I
Viryo, d Nidsep,
MICH.1F1. A. (.IN
Mayer ..r R.Jnw. Ik,d
OSCAR 6. GOODMAN We will meet at 10 a.m. at the headquarters of the U. S. Conference of Mayors for a
At...nr or la. \'c
W,1D m "`FR staff briefing to prepare for our 12 noon meeting with Secretary Donovan. Please contact
HARVEYJOEINSON
V .,.nr nF6Kknn,A,S Gene Lowe of the Conference staff if you plan to attend. He can be reached at 202-861
KEVIN JOH NSON
M'"FI LD
ICON Lr I 6710 em hit glowegusma oy rs.org
ELll or ema m a
Mrvor �F Clinranuupa
,MARK MALLORY
M.y,r r Cin.inn.a
JUHV MARKS
M..o i T.Ihl..r
LORI C. MOSEL[Y Sincerely
A1.yur oC Mi�an,ar
GAVIN' NF11W'SOM
\1..r,r nr lrn hr.rc�sm
FRANK C OBITS
sn "r
Mll,:li F.I. A- rUF.IDO �G�L -f
M:. yor.d S11- A—
STEPHANIE RAWLINGS -RIAKE
Nl-- oC B.tri
RAIJI. G,.SAI IN.1S
mF.,,r,"rl.,rdn Elizabeth B. Kautz
JAMES J. SCH111T'r
LAY
F\ \CI Mayor of Burnsville
!CS C. SLAP
",v— nFS,. Innis
JENNIFER'i'. STU177 President
May "r of C.""nia
ASHLEY SWEARENGIN
I.,,nEF—
RRIAN C. WAHLER
ur!'i--..
CEn -'Irc F r o�rc or
TOM COCHRAI: a
VOUCHER NO. WARRANT NO.
ALLOWED 20
May Jim Brainard
IN SUM OF
One Civic Square
Carmel, IN 46032
1ag�,
ON ACCOUNT OF APPROPRIATION FOR
Mayor's Office
PO# Dept. INVOICE NO. ACCT /TITLE AMOUNT Board Members
1160 Expense Report 43- 430.01 $38.70 1 hereby certify that the attached invoice(s), or
1160 Expense Report 43- 430.03 It LH �0
bill(s) is (are) true and correct and that the
1160 Expense Report 43- 430.04 _$?.10.
materials or services itemized thereon for
�Z; which charge is made were ordered and
received except
Friday, December 03, 2010
'Mayor
Cost distribution ledger classification if T k ew)e—
claim paid motor vehicle highway fund
Prescribed by State Board of Accounts City Form No. 201 (Ri�v. 1995)
ACCOUNTS PAYABLE VOUCHER
CITY OF CARMEL
An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by
whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc.
Payee
Purchase Order No.
Terms
Date Due
Invoice Invoice Description Amount
Date Number (or note attached invoice(s) or bill(s))
12/06/10 Expense Report $38.70
12/06/10 Expense Report $1,101.00
12/06/10 Expense Report $210.00
I hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accordance
with IC 5- 11- 10 -1.6
20
Clerk Treasurer