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Home My WebLink About192388 12/07/2010 CITY OF CARMEL, INDIANA VENDOR: 027850 Page 1 of 1 ONE CIVIC SQUARE JAMES BRAINARD CARMEL, INDIANA 4fiO32 CHECK AMOUNT: $1,283.30 CHECK NUMBER: 192388 CHECK DATE: 12/7/2010 DEPARTMENT ACCOUNT PO NUM INVOICE NUMBER AMOUNT DESCRIP 1160 4343001 38.70 TRAVEL FEES EXPENSE 1160 4343003 1,049.60 TRAVEL LODGING 1160 4343004 195.00 TRAVEL PER DIEMS CITY OF CARMEL Expense Report NAME James C. Brainard DEPARTURE DATE TIME: Chicago: 11 17 11 18 2A 10 DEPARTMENT Mayor RETURN DATE TIME: Washington D.C.: 11 2 8F1 1/ 2 9 2 (10 Chicago City Promotional CHECK IF CLAIM IS FOR PREPAYMENT /ADVANCE REASON FOR TRAVEL: Date Transportation Auto Taxi, Toll Lodging Meals Misc. Total Air -fare Car rental Expenses etc. Breakfast Lunch Dinner Per Diem 11/17/10 $2.10 $2.10 11/18/10 $274.3 11/18/10 $0.60 $0.60 11/17/10 $45.00 11/18/10 0 $60.00 11/28/10 $36.00 $36.00 11/28/10 $619.40 $619.40 11/29/10 $207.25 $207.2 11/28/10 r $45.00 11/29/10 v; 60.00 Total $619 $0.00 $0.00 $38.70 $481.601 $0.00 $0.00 $0.00 $210.00 $0.00 For advance payments, claim form must be submitted fifteen (15) business days in advance of travel. Claim will not be processed without the following documentation: 1) Conference or course registration form, if applicable 2) Travel itinerary, if traveling by air 3) Original itemized receipts or affidavits, if approved by Department Director, for all expenses (except for meal per diems) Prorated meal allowance: �S For travel that commences before 1:00 p.m. (flight departure time, if traveling by air), $50 for in -state travel and Kfor out -of -state travel For travel that commences after 1:00 p.m. (flight departure time, if traveling by air), $35 for in -state travel and $�or out -of -state travel (NOT a per diem DIRECTOR'S STATEMENT: I have reviewed this claim and affirm that all expenses listed conform to the City's travel policy and are within my department's appropriated budget. A� Director Signature: Date: EMPLOYEE ACKNOWLEDGEMENT OF MEAL ADVANCE AND OBLIGATION TO DOCUMENT EXPENDITURES: I hereby acknowledge receipt of such funds being advanced to me by the City of Carmel solely for the purpose of purchasing meals while traveling to participate in official business for the City. I understand that within fifteen (15) business days of my return (as stated above), I am responsible to: 1) Submit original itemized receipts to the office of the Clerk- Treasurer documenting all meal expenditures; and 2) Return all unused funds to the office of the Clerk- Treasurer I further understand that failure to provide the required documentation shall result in the total amount of the advance being deducted from the first paycheck issued more than 30 days after the date of my return, Failure to return unused funds will result in the amount of the unused funds (total cityadd\Offmleh6o"da r�hented expenditures) being deducted from the first payctRal 09gued more than 30 days after the date of my return. Page 1 123 CONRAD CHICAGO FINANCE DEPT 12:25;00 p.m. 12 -01 -2010 1 11 521 North Rush Street C O N R n Y Chicago, IL 60611 CHICAGO Phone (312) 645.1500 Name 8 Address Fax (312) 645.1 550 BRAINARD, JAMES Room 8221K1D 12662 ROYCE CT Arrival Date 11/17/2010 6:28:OOPM Departure Date 11/18/2010 9 40:OOAM R CARMEL, IN 46033 -2477 AdulUChild 110 US Room Rate 149.00 RATE PLAN L -G1 HH# 928398206 BLUE AL' DL #070913146 BONUS AL: CAR: CONFIRMATION NUMBER: 3410861002 1211/2010 PAGE 1 AT SCRI !O REF. 0 CHARGES CREDITS BALANCr 11/17/201 VALET PARKING POKUNWA 1652608 $51.00 11/17/201 GUEST ROOM MCORTEZ 1652974 $149.00 11/17/201 RM STATE TAX MCORTEZ 1652974 $17.73 11/171201 RM CITY TAX MCORTEZ 1652974 $5.22 11/181201 THE RESTAURANT AT LINTR 1653161 $51 CONRAD 11/181201 LEALL 1653191 $274.35 BALANCE KOO ACCOUNT NO. DATE OF CIIARGI I OLIO NO,ICHECK NO. 1/1812010 301705 A CARD MEMBER NAME AOTHORI7.ATION INITIAL BRAINARD, JAMES 509665 ESTABLISHMENT NO, &F.00A'NON L57ARLI11WL"TM;VI.Y W IRANIM III CIRD IkiLDC Wk PlYMENT fEkCHANDISE AND /OR SERVICES MRCHASEDON THIS CARD SHAM NOT RE RESOLD OR RETURNED FOR A CASH RFMi D. CARD ME.MBF.R'S SIGNATURF, X Conrad Hotels in North America are located in Miami, Indianapolis and Chicago. 1001 16th Street Washington, DC 20036 Capital Hilton P hone (202) 393 Fax (292) 634 -5784 Capital Reser vations Name Address www.hilton.com or 1 800 HILTONS BRAINARD, JAMES Room 1047/K1J Arrival Date 11/2812010 8:27:OOPM Departure Date 11/2912010 Adult/Child 110 Room Rate 181.00 RATE PLAN L -GV HH# 928398206 SILVER AL BONUS Al. CAR Confirmation Number 3408175303 IFTI 1112912010 PAGE 1 DATE DESCRIPTION D EF iV0 CHARGES CREDITS B ALANCE L LINTR 4928639 11/28/201 GUEST ROOM MWAGNER 4928684 $181.00 11/28/201 ROOM TAX MWAGNER 4928684 $26.25 WILL BE SETTLED TO '4 46 $257.95 EFFECTIVE BALANCE OF $0.00 Hilton HHonors(R) stays are posted within 72A ur ofjcheckout. To check V your earnings for this or any other stay Hilton Famil hotels worldwide please islt HiltonHHo ors.com. TDI I' (�1. Thank you for choosing tonrBOok yo ne at hilfon:com and'ta e''° d? advantage of our internet- my Advance urchase ates and limited -tim special offers! y ry M1 DATE OF CHARGE FOLIO NO. /CHECK N0, 7V 806944 A Zip -Out Check -Out Good Morning We hope you enjoyed your stay. With Zip -Out Check -Out AUTHORIZATION INITIAL there is no need to stop at the Front Desk to check out. Please review this statement. It is a record of your charges as of late last PURCHASES SERVICES evening. For any charges after your account was prepared, you may TAXES pay at the time of purchase. charge purchases to your account, then stop by the Front Desk for an TIPS MISC. updated statement. or request an updated statement be mailed to you within two business days. Simply call extension 5610 from your room and tell us when you are ready to TOTAL AMOUNT depart. Your account will be automatically checked out and you may use this statement as your receipt. Feel free to leave your key(s) in the room. Please call the Front Desk if you wish to extend your stay or if you have any questions about your account. rw Capital Hilton Dear Valued Guest: Thank you for selecting the Capital Hilton. We wish you a safe and pleasant journey to your next. destination. When you return home, you may receive a Hilton Hotels survey requesting feedback on your stay. If you were pleased with your visit we would like to encourage you to participate, as your comments are helpful in recognizing Capital Hilton team members who exemplify our commitment to providing the finest service. Additionally, please feel free to post these comments on the trip advisor website www.tripadvisor.com. Our intention is for every aspect of your stay at the Capital Hilton to be of the highest quality. If for any reason you feel we have opportunity to improve in any area, please let a Front Office Manager know. We have found this type of immediate feedback to be helpful and I hope that you will provide us with this feedback. As a reminder, our checkout time is 12 NOON. Complimentary luggage storage is available at our Bell Desk located on the lobby level next to the Front Desk. Please dial 77 or press the Bell Captain button located on your guestroom phone should you require luggage assistance. If you would like to leave your vehicle with valet the day of your departure, you may leave the car parked until 2pm at no extra charge. After 2pm the hourly rate will be applied. 0-2 hours will be $24, 2 -5 hours will be $32 and anything after 5 hours will be $42. Thank you again for selecting the Capital Hilton, and we very much look forward to being of service again in the near future. At Your Service, Capital Hilton Itfierty 134851754956 1213/108:54 AM Print this page G) Back to itinerary page Washington, DC (2) Expedia Booked items Flight: Indianapolis to Washington backtotoo Fmpedia itinerary number: 134853754950 Main contact: James Brainard Airline ticket nurrber(s): W67938859585 E-mail:. bramar*CWzotcom Della confirmation code: G7AHYF Cell phone: 1 3178476425 0 US Airw aye confirmation code: IES7RBD Home phone: 1 3175739929 0 Work ohone: 1 3175712401 0 Traveler and cost summary James Brainard Adult Delta 112016335578 $598.00 Taxes Fees $21.4o Total (American Express) $619.40 Chancre this flight Print a receipt View cancellation information Flight summary Seat assignments, meal preferences, and special requests must be confirmed with the airline; we cannot guarantee that they will be honored. Free and special meals are not available on many flights. Traveling to Washington Sun 28 -I o*10 Indianapolis (ND) to Washington (DCA) 499 mi —A. D E LTA Depart 16:20 pm Anive 8:00 pm (803 k,n) Flight: 4226 Terminal B Duration: 1hr 40mn Operated by: P O ACLEMA DH.TA CONNECTION Economy /Coach Class 02C ),Canadair RJ Total distance: 499 mi (803 km) Total duration: 1 hr 40rnn Traveling to Indianapolis Mon 29- Nov-10 Washington (DCA) to Indianapolis (ND) 499 mi Depart 6:35 pm Arrive 8:22 pm (803 krn) Flight: 3431 Terrrinal C Duration: 1hr 47mn Operated by: US ARWAYS DOFESS -RIB UBLIC AMINES Economy /Coach Class (16F), EIVBRAER170 Total distance: 499 n9 (803 km) Total duration: 1hr 47, RAdditlonal airline fees may apply at check4n Fees maybe charged byeirlines for services such as preferred seatselection and baggage handling. Please note thatfees are determined by the airline you check in with and maychange at anytime. See fees. ,airline rules regulations Please note that the most restrictive set of rules applies to your entire itinerary. 'Indianapolis, IN (INDandianapolis Intl.) to Washington, DC (DCA- Ronald Reagan Washington National) Tickets are nonrefundable. A fee of $150.00 per ticket will be charged for itinerary changes after the tickets are issued, provided that the booking rules were followed. Washington, DC (DCA- Ronald Reagan Washington National) to Indianaipoli% IN (IND. Indianapolis Intl.) hap: /www.expedia.cDmipubjagenLdr gscr= open&it[0= 34853 7549 &vwtp =4 Page 1 of 2 Page 1 of 1 Kibbe, Sharon From: Gene Lowe [glowe @usmayors.org] Sent: Friday, November 05, 2010 4:08 PM To: Kibbe, Sharon Subject: RE: November 29th Meeting with HUD Secretary Shaun Donovan Thanks. From: Kibbe, Sharon [mailto: skibbe@carmel.in.gov Sent: Friday, November 05, 2010 3:48 PM To: glowe(ausmayors.org Cc: Brainard, James C Subject: November 29th Meeting with HUD Secretary Shaun Donovan Mr. Lowe: Please be advised that Mayor Jim Brainard accepts Mayor Elizabeth Kautz's invitation for the luncheon meeting on Monday, November 29 with HUD Secretary Shaun Donovan, Mayor Kautz and a group of mayors at the HUD office from noon to 2:00 p.m. Mayor Brainard will also plan to attend the 70:00 briefing meeting at your office, just prior to the luncheon meeting. Thank you, Sharon M. Kibbe Office of the Mayor City of Carmel One Civic Square Carmel, IN 46032 (317) 571 -2483 Direct (317) 844 -3498 Fax 11/9/2010 CO�,F�� THE UNITED STATES CONFERENCE OF MAYORS 1620 EYE STREET, NORTHWEST Q WASHINGTON, D.C. 20006 Q TELEPHONE (202) 293 -7330 r FAX (202) 293 -2352 f� URL: www.usmay°rs.org Fr November 4, 2010 ELIZAESETH D. KAUTZ M.,y.n ni &nn,.titlr \icc Proidcni: ANTONIO R. Vi LI AICOSA Miynr n F I— A.,[- The Honorable Jaynes Brainard City of Carmel Ai if:Fl 11:1.1. NIf I •Nr y I IlkiL Iphlu V d n One Civic Square ,ERRYE.Al1RM,5 N Carmel, 1N 46032 M.,yl., nF l.m[rriR Rlp IARD M, DA[,EY M,yvr uF Chiupa THOMAS M. MENINO M. nrl� „nn Ix)NAI L- rLliSat,FLI,C Dear Mayor Brainard: JOSErb{ F. RII, FY, JR. M.,mr oECh.desrnn, SC Iu „r... RE: Luncheon Meeting With HUD Secretary Shaun Donovan on November 29 J. CHRIS71A\ ROLLVAGE i%W "r Elir�h,d, JM9E_ RRA"N RU M,— nrC nn 1 IN MI IF .COLBA M L I would like for you to join me and a group of mayors at a luncheon meeting on A11CK f MK, (}RNF RNF nibue. 01 i Ul .Ti' ].Zn10U,I,n.O.C, Monday, November 29 with Housing and Urban Development (HUD) Secretary Shaun TAi EILAN KLIN CUV'NIE 0 FOSTE R 4A' Donovan. The meeting will take place at HUD from 12 noon to :l :30 p.m. Eon FOSTE M+I nl F Ranh rAl'RlCK I IENRY I U1'S of Non'.., I R 1, BRENDA I.. LAWRENCE The primary purpose of the meeting is to discuss HUD's support of the Community Sonihfidd THOMAS C. LEF PERI M'p -100" Development Block Grant (CDBG) program in the .Fiscal Year 2012 Federal Budget and A RLENF J. ML11.IlFR 14,p, ZA,1i11— Hcii;h,. DAVID V SMITH the department plans for developing a strong database to show the benefits of the M�ym n1 N—k, CA SCOTT SMITH program. M” nI'". EI.AINE N. WALKER M.,pur ul &o.ling l:nwn. KY d 101,Pi4F I requested the meeting with Secretary onovan followin our Leadership eetin IlAl.l�li l4FCKIiR y b p g A1..... nCS.1� IA, Ci,r JUAN CARLOS REILMUDE7 in September when a high level I -IUD administrator expressed `'ambivalence" about the R A RFRTI_ROWSFR CDBG program. Many of you who attended the September meeting were deeply troubled 1 IO LER DAVID N CICILLINE RURF. RI- b HUD remarks and let it be known. But I felt it necessary that we take an additional step C;I.IiCK k T and meet with the Secretary to ascertain the department's support of CDBG as we approach Mayor nC I IJI -dJc L"d, KORERTJ. DUFFY funding for the next fiscal year that may prove difficult for a number of our key programs M. +..r ofA d,n,ci, NY 7 IiI1DDY DYER M,.n, d0rl.ndn including CDBG. BILL TINCI I Viryo, d Nidsep, MICH.1F1. A. (.IN Mayer ..r R.Jnw. Ik,d OSCAR 6. GOODMAN We will meet at 10 a.m. at the headquarters of the U. S. Conference of Mayors for a At...nr or la. \'c W,1D m "`FR staff briefing to prepare for our 12 noon meeting with Secretary Donovan. Please contact HARVEYJOEINSON V .,.nr nF6Kknn,A,S Gene Lowe of the Conference staff if you plan to attend. He can be reached at 202-861 KEVIN JOH NSON M'"FI LD ICON Lr I 6710 em hit glowegusma oy rs.org ELll or ema m a Mrvor �F Clinranuupa ,MARK MALLORY M.y,r r Cin.inn.a JUHV MARKS M..o i T.Ihl..r LORI C. MOSEL[Y Sincerely A1.yur oC Mi�an,ar GAVIN' NF11W'SOM \1..r,r nr lrn hr.rc�sm FRANK C OBITS sn "r Mll,:li F.I. A- rUF.IDO �G�L -f M:. yor.d S11- A— STEPHANIE RAWLINGS -RIAKE Nl-- oC B.tri RAIJI. G,.SAI IN.1S mF.,,r,"rl.,rdn Elizabeth B. Kautz JAMES J. SCH111T'r LAY F\ \CI Mayor of Burnsville !CS C. SLAP ",v— nFS,. Innis JENNIFER'i'. STU177 President May "r of C.""nia ASHLEY SWEARENGIN I.,,nEF— RRIAN C. WAHLER ur!'i--.. CEn -'Irc F r o�rc or TOM COCHRAI: a VOUCHER NO. WARRANT NO. ALLOWED 20 May Jim Brainard IN SUM OF One Civic Square Carmel, IN 46032 1ag�, ON ACCOUNT OF APPROPRIATION FOR Mayor's Office PO# Dept. INVOICE NO. ACCT /TITLE AMOUNT Board Members 1160 Expense Report 43- 430.01 $38.70 1 hereby certify that the attached invoice(s), or 1160 Expense Report 43- 430.03 It LH �0 bill(s) is (are) true and correct and that the 1160 Expense Report 43- 430.04 _$?.10. materials or services itemized thereon for �Z; which charge is made were ordered and received except Friday, December 03, 2010 'Mayor Cost distribution ledger classification if T k ew)e— claim paid motor vehicle highway fund Prescribed by State Board of Accounts City Form No. 201 (Ri�v. 1995) ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee Purchase Order No. Terms Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s) or bill(s)) 12/06/10 Expense Report $38.70 12/06/10 Expense Report $1,101.00 12/06/10 Expense Report $210.00 I hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accordance with IC 5- 11- 10 -1.6 20 Clerk Treasurer