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193144 12/22/2010 CITY OF CARMEL, INDIANA VENDOR: 354366 Page 1 of 1 1 ONE CIVIC SQUARE IRWIN COMPUTING s, CARMEL, INDIANA 46032 1326 COOL CREEK DRIVE CHECK AMOUNT: $4,560.00 L< en'Zo CARMEL IN 46033 CHECK NUMBER: 193144 CHECK DATE: 12/22/2010 DEPARTMENT ACCOUNT PO NUMBER IN NUMBER AMOUNT DESCRIPTION 1160 4355400 21494 4,560.00 WEBSITE MAINT I INVOICE Details A;zbJ1 Richard G. Heck Irwin Computer Services 1326 Cool Creek Drive Carmel, IN 46033 Office: 317- 848 -4840 Public E -mail: RichardHeck @yahoo.com Today's Date: December 16, 2010 Contract Professional Services Contract with the City of Carmel, Indiana Project name: Professional Web Site Maintenance Date of Invoice 11 -30 -10 City of Carmel, Indiana (http://www.carmeLin.gov) monthly web site update, development maintenance which includes the following functions on a daily basis. Every day in the "Early morning check the Carmel City web site to make sure it is up and functioning properly. Post Media News Releases Media advisories to City website. Update Carmel City Council meeting notices, minutes and agendas. Update Carmel City Council Committees notices, meeting agendas, and minutes. Updating LaserFiche links to City Council Actions, Minutes and Agendas. Daily updates to City Community Calendar. Update Dept. of Community Services meeting minutes agendas. Update Board of Zoning Appeals meeting agendas. Update Plan Commission meeting agendas. Update Engineering Department's Storm Water manuals and road construction reports. Update Judge's web site with new fees and hours and other necessary data. Update meetings at City Hall re: Posting Official Notices and information from Clerk Treasure's Office. Meetings in person ie. DOCS Department I, CFD Department, Water Department, Engineering Department, Communications Department and other Departments as necessary. Phone calls to and from city employees to get explanations as to exactly how they want their web pages designed or what they would like on a particular web page. Daily review of emails from city employees to see what needs updating or posting. 1 Successfully deploy new .doc files, .PDF files, added new HTML coding, scan in new graphics, scan brochures, scan registration pages, scan maps, produce new .PDF files, added new graphics, add new executables and new digital images, update dynamic hyperlinks and more. Also includes any standard web maintenance items. Details: Date Services Provided Hours Worked 11 -01 Check to see if web site is up and running, then check a -mails to see .5 what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date and added new items. 11 -02 Check to see if web site is up and running, then check a -mails to see 1 what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted News Release for CPD 11 -03 Check to see if web site is up and running, then check a -mails to see 6.5 what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date and added Veterans Day info Posted Bid Notice for CT Posted Minutes for Plan Commission mtg. of 09 -21 -10 Posted Connecting with Carmel Made changes to instruction info on bid pages Posted Results of Council mtg. of 11 -01 -10 Posted Minutes from Council mtg. of 10 -18 -10 Posted Cancellation Notices for Council Committee mtgs. of 11- 08 -10 and 11 -09 -10 Made changes to Human Relations Commission page Made changes on Veterans Day pages Posted invitation to Veterans Day Posted News Release for CFD 11 -04 Check to see if web site is up and running, then check a -mails to see 3.5 what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Made changes to Veterans Day pages Worked with Comm. Rel. on photo and hosting issues Made changes to Housing Authority page Posted new Facilities Use form 2 11 -05 Check to see if web site is up and running, then check a -mails to see 5.5 what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Agenda for TAC mtg. of 11 -17 -10 Created page for all 2011 BPW mtg. dates and added all to Community Calendar Posted Agenda for Plan Commission and Notice for Executive Session on 11 -16 -10 Posted Media Advisory for Comm. Rel. Found new correct link for CALEA for Comm. Ctr. Pages Made changes to home page Posted multiple Road Construction Updates and added two new ro'ect links 11 -06 Check to see if web site is up and running, then check a -mails to see 1 what needs updated or posted to the web site from the different departments and/or Carmel City Council activities. Also includes any standard web maintenance items. Updated Carmel Community Calendar Posted two Road Open notices 11 -07 Check to see if web site is up and running, then check a -mails to see 1 what needs updated or posted to the web site from the different departments and/or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Updated Carmel Community Calendar and added Planetarium show Posted Road Closure delay Notice 11 -08 Check to see if web site is up and running, then check a -mails to see 3 what needs updated or posted to the web site from the different departments and/or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Updated Carmel Community Calendar Created new page with City Council Meeting dates for 2011 and added all to Community Calendar Worked with Comm. Rel. staff on search engine renewal decisions Posted Notice for CRC Executive Session 11 -09 Check to see if web site is up and running, then check a -mails to see 4 what needs updated or posted to the web site from the different departments and/or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Updated Carmel Community Calendar Made corrections to 2011 meeting dates for Council Made multiple additions to permit requirements pages for DOCS Removed page /s that related to Feedback Action Online program no longer in use Posted News Release for Comm. Rel. Made changes to DOCS SW Clay page Posted Agenda for BPW mt of 11 -17 -10 3 11 -10 Check to see if web site is up and running, then check a -mails to see 2 what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Updated Carmel Community Calendar. Posted Multiple "Know Your Firefighter" videos for CFD Updated home page Posted Agenda for City Council mtg. of 11 -15 -10 Posted Paperless Packet for Council mtg. of 11 -15 -10 Posted News Release for Comm. Rel. 11 -11 Check to see if web site is up and running, then check a -mails to see .5 what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 11 -12 Check to see if web site is up and running, then check a -mails to see 4 what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Notice for Exec. Session of BPW for 11 -17 -10 Made changes to sections referencing Parks and links Worked with HR on enrollment web needs Worked with CFD staff on web issues Made changes to CFD pages Posted Agenda for regular meeting and Hearing Officer mtg. of BZA for 11 -22 -10 11 -13 Check to see if web site is up and running, then check a -mails to see .5. what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 11 -14 Check to see if web site is up and running, then check a -mails to see 4.5 what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Worked with Comm. Rel. regarding Domain Name action items Posted additional "Know Your Firefighter" videos and info Worked with Comm. Rel. on domain name issues 4 11 -15 Check to see if web site is up and running, then check a -mails to see 4.5 what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Made changes to Veterans Day pages Posted Add -on to Paperless Packet for Council mtg. of 11 -15 -10 Worked with HR adding multiple Notices and Election Forms and other 2011 Health Benefit information Posted News Release for Carmel Clay Parks Worked with Parks staff on City's links to Parks 11 -16 Check to see if web site is up and running, then check a -mails to see 1 what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Notices for Council Committee mtgs. of 11 -23 -10 Posted results from Council mtg. of 11 -15 -10 11 -17 Check to see if web site is up and running, then check a -mails to see 8 what needs updated or posted to the web site from the different departments and/or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Notice of Cancellation for Council Committee mtg. of 11- 18-10 Worked with Comm. Rel. on web attachment and pdf issues Made changes to TAC member pages Posted Minutes for TAC mtg. of 11 -17 -10 Worked with CFD on page changes Made multiple changes to zoning ordinance pages on DOCS pages Posted Media Advisory for Comm. Rel. Posted Road Closure Notice for Comm. Rel. 11 -18 Check to see if web site is up and running, then check a -mails to see 6 what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Worked with Comm. Rel. on HR page updates Posted Minutes for Plan Commission mtg. of 10 -19 -10 Posted Minutes for PC Special Studies Committee mtg. of 10 -05- 10 Made changes to links for Arbor Day Posted Minutes for PC Subdivision Committee mtg. of 11 -03 -10 Made changes to Plan Commission pages Updated links to community partners on various pages Posted Minutes from CRC mtgs. of 09 -21 -10 and 09 -15 -10 5 11 -19 Check to see if web site is up and running, then check a -mails to see 4.5 what needs updated or posted to the web site from the different departments and/or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Made updates to Road Construction pages Posted Agendas for Plan Commission Special Studies mtg. of 11- 30 -10 Worked with DOCS staff on web page issues Posted Agenda for Plan Commission Subdivision mtg. of 11 -30- 10 Posted Bid for CT Made changes to zoning ordinance info on DOCS pages 11 -20 Check to see if web site is up and running, then check a -mails to see .5 what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 11 -21 Check to see if web site is up and running, then check a -mails to see .5 what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 11 -22 Check to see if web site is up and running, then check a -mails to see 1.5 what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Made changes to TAC member page on DOCS Posted Agenda for BPW mtg of 12 -01 -10 11 -23 Check to see if web site is up and running, then check a -mails to see 2 what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Worked with HR regarding web pages Posted Newsletters on HR pages 11 -24 Check to see if web site is up and running, then check a -mails to see 1 what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted News Release for Comm. Rel. 11 -25 Check to see if web site is up and running, then check a -mails to see .5 what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 6 r 11 -26 Check to see if web site is up and running, then check e -mails to see .5 what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 11 -27 Check to see if web site is up and running, then check a -mails to see .5 what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 11 -28 Check to see if web site is up and running, then check a -mails to see 2.5 what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Made changes to HR pages 11 -29 Check to see if web site is up and running, then check a -mails to see .5 what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 11 -30 Check to see if web site is up and running, then check a -mails to see 4.5 what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Made changes to TAC member pages Made changes and additions to Urban Forestry pages on DOCS Posted Notice for Human Relations Commission mtg. of 12 -02 -10 Posted newsletter for HR Total hours 76 $60 per hour X $60 Total clue $4560.00 7 VOUCHER NO. WARRANT NO. ALLOWED 20 Irwin Computer Services IN SUM OF 1326 Cool Creek Drive Carmel, IN 46033 $4,560.00 ON ACCOUNT OF APPROPRIATION FOR Mayor's Office PO Dept, INVOICE NO. ACCT #!TITLE AMOUNT Board Members 21494 Invoice 43- 554.00 $4,560.00 1 hereby certify that the attached invoice(s), or bill(s) is (are) true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except Friday, December 17, 2010 Mayo Title Cost distribution ledger classification if claim paid motor vehicle highway fund Prescribed by State Board of Accounts City Form No. 201 (Rev. 1995) ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee Purchase Order No, Terms Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s) or bill(s)) 11/30/10 Invoice $4,560.00 I hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accordance with IC 5- 11- 10 -1.6 20 Clerk- Treasurer