193144 12/22/2010 CITY OF CARMEL, INDIANA VENDOR: 354366 Page 1 of 1
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ONE CIVIC SQUARE IRWIN COMPUTING
s, CARMEL, INDIANA 46032 1326 COOL CREEK DRIVE CHECK AMOUNT: $4,560.00
L< en'Zo CARMEL IN 46033 CHECK NUMBER: 193144
CHECK DATE: 12/22/2010
DEPARTMENT ACCOUNT PO NUMBER IN NUMBER AMOUNT DESCRIPTION
1160 4355400 21494 4,560.00 WEBSITE MAINT
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INVOICE Details
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Richard G. Heck
Irwin Computer Services
1326 Cool Creek Drive
Carmel, IN 46033
Office: 317- 848 -4840
Public E -mail: RichardHeck @yahoo.com
Today's Date: December 16, 2010
Contract Professional Services Contract with the City of Carmel, Indiana
Project name: Professional Web Site Maintenance
Date of Invoice 11 -30 -10
City of Carmel, Indiana (http://www.carmeLin.gov) monthly web site update,
development maintenance which includes the following functions on a
daily basis.
Every day in the "Early morning check the Carmel City web site to make sure it
is up and functioning properly.
Post Media News Releases Media advisories to City website.
Update Carmel City Council meeting notices, minutes and agendas.
Update Carmel City Council Committees notices, meeting agendas, and
minutes.
Updating LaserFiche links to City Council Actions, Minutes and Agendas.
Daily updates to City Community Calendar.
Update Dept. of Community Services meeting minutes agendas.
Update Board of Zoning Appeals meeting agendas.
Update Plan Commission meeting agendas.
Update Engineering Department's Storm Water manuals and road
construction reports.
Update Judge's web site with new fees and hours and other necessary data.
Update meetings at City Hall re: Posting Official Notices and information from
Clerk Treasure's Office.
Meetings in person ie. DOCS Department I, CFD Department, Water
Department, Engineering Department, Communications Department and other
Departments as necessary.
Phone calls to and from city employees to get explanations as to exactly how
they want their web pages designed or what they would like on a particular web
page.
Daily review of emails from city employees to see what needs updating or
posting.
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Successfully deploy new .doc files, .PDF files, added new HTML coding, scan in
new graphics, scan brochures, scan registration pages, scan maps, produce new
.PDF files, added new graphics, add new executables and new digital images,
update dynamic hyperlinks and more. Also includes any standard web
maintenance items.
Details:
Date Services Provided Hours
Worked
11 -01 Check to see if web site is up and running, then check a -mails to see .5
what needs updated or posted to the web site from the different
departments and /or Carmel City Council activities. Also includes any
standard web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to date and added
new items.
11 -02 Check to see if web site is up and running, then check a -mails to see 1
what needs updated or posted to the web site from the different
departments and /or Carmel City Council activities. Also includes any
standard web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to date.
Posted News Release for CPD
11 -03 Check to see if web site is up and running, then check a -mails to see 6.5
what needs updated or posted to the web site from the different
departments and /or Carmel City Council activities. Also includes any
standard web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to date and added
Veterans Day info
Posted Bid Notice for CT
Posted Minutes for Plan Commission mtg. of 09 -21 -10
Posted Connecting with Carmel
Made changes to instruction info on bid pages
Posted Results of Council mtg. of 11 -01 -10
Posted Minutes from Council mtg. of 10 -18 -10
Posted Cancellation Notices for Council Committee mtgs. of 11-
08 -10 and 11 -09 -10
Made changes to Human Relations Commission page
Made changes on Veterans Day pages
Posted invitation to Veterans Day
Posted News Release for CFD
11 -04 Check to see if web site is up and running, then check a -mails to see 3.5
what needs updated or posted to the web site from the different
departments and /or Carmel City Council activities. Also includes any
standard web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to date.
Made changes to Veterans Day pages
Worked with Comm. Rel. on photo and hosting issues
Made changes to Housing Authority page
Posted new Facilities Use form
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11 -05 Check to see if web site is up and running, then check a -mails to see 5.5
what needs updated or posted to the web site from the different
departments and /or Carmel City Council activities. Also includes any
standard web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to date.
Posted Agenda for TAC mtg. of 11 -17 -10
Created page for all 2011 BPW mtg. dates and added all to
Community Calendar
Posted Agenda for Plan Commission and Notice for Executive
Session on 11 -16 -10
Posted Media Advisory for Comm. Rel.
Found new correct link for CALEA for Comm. Ctr. Pages
Made changes to home page
Posted multiple Road Construction Updates and added two new
ro'ect links
11 -06 Check to see if web site is up and running, then check a -mails to see 1
what needs updated or posted to the web site from the different
departments and/or Carmel City Council activities. Also includes any
standard web maintenance items.
Updated Carmel Community Calendar
Posted two Road Open notices
11 -07 Check to see if web site is up and running, then check a -mails to see 1
what needs updated or posted to the web site from the different
departments and/or Carmel City Council activities. Also includes any
standard web maintenance items. (see beginning of invoice for more)
Updated Carmel Community Calendar and added Planetarium
show
Posted Road Closure delay Notice
11 -08 Check to see if web site is up and running, then check a -mails to see 3
what needs updated or posted to the web site from the different
departments and/or Carmel City Council activities. Also includes any
standard web maintenance items. (see beginning of invoice for more)
Updated Carmel Community Calendar
Created new page with City Council Meeting dates for 2011 and
added all to Community Calendar
Worked with Comm. Rel. staff on search engine renewal
decisions
Posted Notice for CRC Executive Session
11 -09 Check to see if web site is up and running, then check a -mails to see 4
what needs updated or posted to the web site from the different
departments and/or Carmel City Council activities. Also includes any
standard web maintenance items. (see beginning of invoice for more)
Updated Carmel Community Calendar
Made corrections to 2011 meeting dates for Council
Made multiple additions to permit requirements pages for DOCS
Removed page /s that related to Feedback Action Online program
no longer in use
Posted News Release for Comm. Rel.
Made changes to DOCS SW Clay page
Posted Agenda for BPW mt of 11 -17 -10
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11 -10 Check to see if web site is up and running, then check a -mails to see 2
what needs updated or posted to the web site from the different
departments and /or Carmel City Council activities. Also includes any
standard web maintenance items. (see beginning of invoice for more)
Updated Carmel Community Calendar.
Posted Multiple "Know Your Firefighter" videos for CFD
Updated home page
Posted Agenda for City Council mtg. of 11 -15 -10
Posted Paperless Packet for Council mtg. of 11 -15 -10
Posted News Release for Comm. Rel.
11 -11 Check to see if web site is up and running, then check a -mails to see .5
what needs updated or posted to the web site from the different
departments and /or Carmel City Council activities. Also includes any
standard web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to date.
11 -12 Check to see if web site is up and running, then check a -mails to see 4
what needs updated or posted to the web site from the different
departments and /or Carmel City Council activities. Also includes any
standard web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to date.
Posted Notice for Exec. Session of BPW for 11 -17 -10
Made changes to sections referencing Parks and links
Worked with HR on enrollment web needs
Worked with CFD staff on web issues
Made changes to CFD pages
Posted Agenda for regular meeting and Hearing Officer mtg. of
BZA for 11 -22 -10
11 -13 Check to see if web site is up and running, then check a -mails to see .5.
what needs updated or posted to the web site from the different
departments and /or Carmel City Council activities. Also includes any
standard web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to date.
11 -14 Check to see if web site is up and running, then check a -mails to see 4.5
what needs updated or posted to the web site from the different
departments and /or Carmel City Council activities. Also includes any
standard web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to date.
Worked with Comm. Rel. regarding Domain Name action items
Posted additional "Know Your Firefighter" videos and info
Worked with Comm. Rel. on domain name issues
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11 -15 Check to see if web site is up and running, then check a -mails to see 4.5
what needs updated or posted to the web site from the different
departments and /or Carmel City Council activities. Also includes any
standard web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to date.
Made changes to Veterans Day pages
Posted Add -on to Paperless Packet for Council mtg. of 11 -15 -10
Worked with HR adding multiple Notices and Election Forms and
other 2011 Health Benefit information
Posted News Release for Carmel Clay Parks
Worked with Parks staff on City's links to Parks
11 -16 Check to see if web site is up and running, then check a -mails to see 1
what needs updated or posted to the web site from the different
departments and /or Carmel City Council activities. Also includes any
standard web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to date.
Posted Notices for Council Committee mtgs. of 11 -23 -10
Posted results from Council mtg. of 11 -15 -10
11 -17 Check to see if web site is up and running, then check a -mails to see 8
what needs updated or posted to the web site from the different
departments and/or Carmel City Council activities. Also includes any
standard web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to date.
Posted Notice of Cancellation for Council Committee mtg. of 11-
18-10
Worked with Comm. Rel. on web attachment and pdf issues
Made changes to TAC member pages
Posted Minutes for TAC mtg. of 11 -17 -10
Worked with CFD on page changes
Made multiple changes to zoning ordinance pages on DOCS
pages
Posted Media Advisory for Comm. Rel.
Posted Road Closure Notice for Comm. Rel.
11 -18 Check to see if web site is up and running, then check a -mails to see 6
what needs updated or posted to the web site from the different
departments and /or Carmel City Council activities. Also includes any
standard web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to date.
Worked with Comm. Rel. on HR page updates
Posted Minutes for Plan Commission mtg. of 10 -19 -10
Posted Minutes for PC Special Studies Committee mtg. of 10 -05-
10
Made changes to links for Arbor Day
Posted Minutes for PC Subdivision Committee mtg. of 11 -03 -10
Made changes to Plan Commission pages
Updated links to community partners on various pages
Posted Minutes from CRC mtgs. of 09 -21 -10 and 09 -15 -10
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11 -19 Check to see if web site is up and running, then check a -mails to see 4.5
what needs updated or posted to the web site from the different
departments and/or Carmel City Council activities. Also includes any
standard web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to date.
Made updates to Road Construction pages
Posted Agendas for Plan Commission Special Studies mtg. of 11-
30 -10
Worked with DOCS staff on web page issues
Posted Agenda for Plan Commission Subdivision mtg. of 11 -30-
10
Posted Bid for CT
Made changes to zoning ordinance info on DOCS pages
11 -20 Check to see if web site is up and running, then check a -mails to see .5
what needs updated or posted to the web site from the different
departments. Also includes any standard web maintenance items. (see
beginning of invoice for more)
Made sure Carmel Community Calendar is up to date.
11 -21 Check to see if web site is up and running, then check a -mails to see .5
what needs updated or posted to the web site from the different
departments. Also includes any standard web maintenance items. (see
beginning of invoice for more)
Made sure Carmel Community Calendar is up to date.
11 -22 Check to see if web site is up and running, then check a -mails to see 1.5
what needs updated or posted to the web site from the different
departments. Also includes any standard web maintenance items. (see
beginning of invoice for more)
Made sure Carmel Community Calendar is up to date.
Made changes to TAC member page on DOCS
Posted Agenda for BPW mtg of 12 -01 -10
11 -23 Check to see if web site is up and running, then check a -mails to see 2
what needs updated or posted to the web site from the different
departments. Also includes any standard web maintenance items. (see
beginning of invoice for more)
Made sure Carmel Community Calendar is up to date.
Worked with HR regarding web pages
Posted Newsletters on HR pages
11 -24 Check to see if web site is up and running, then check a -mails to see 1
what needs updated or posted to the web site from the different
departments. Also includes any standard web maintenance items. (see
beginning of invoice for more)
Made sure Carmel Community Calendar is up to date.
Posted News Release for Comm. Rel.
11 -25 Check to see if web site is up and running, then check a -mails to see .5
what needs updated or posted to the web site from the different
departments. Also includes any standard web maintenance items. (see
beginning of invoice for more)
Made sure Carmel Community Calendar is up to date.
6
r
11 -26 Check to see if web site is up and running, then check e -mails to see .5
what needs updated or posted to the web site from the different
departments. Also includes any standard web maintenance items. (see
beginning of invoice for more)
Made sure Carmel Community Calendar is up to date.
11 -27 Check to see if web site is up and running, then check a -mails to see .5
what needs updated or posted to the web site from the different
departments. Also includes any standard web maintenance items. (see
beginning of invoice for more)
Made sure Carmel Community Calendar is up to date.
11 -28 Check to see if web site is up and running, then check a -mails to see 2.5
what needs updated or posted to the web site from the different
departments. Also includes any standard web maintenance items. (see
beginning of invoice for more)
Made sure Carmel Community Calendar is up to date.
Made changes to HR pages
11 -29 Check to see if web site is up and running, then check a -mails to see .5
what needs updated or posted to the web site from the different
departments. Also includes any standard web maintenance items. (see
beginning of invoice for more)
Made sure Carmel Community Calendar is up to date.
11 -30 Check to see if web site is up and running, then check a -mails to see 4.5
what needs updated or posted to the web site from the different
departments. Also includes any standard web maintenance items. (see
beginning of invoice for more)
Made sure Carmel Community Calendar is up to date.
Made changes to TAC member pages
Made changes and additions to Urban Forestry pages on DOCS
Posted Notice for Human Relations Commission mtg. of 12 -02 -10
Posted newsletter for HR
Total hours 76
$60 per hour X $60
Total clue $4560.00
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VOUCHER NO. WARRANT NO.
ALLOWED 20
Irwin Computer Services
IN SUM OF
1326 Cool Creek Drive
Carmel, IN 46033
$4,560.00
ON ACCOUNT OF APPROPRIATION FOR
Mayor's Office
PO Dept, INVOICE NO. ACCT #!TITLE AMOUNT Board Members
21494 Invoice 43- 554.00 $4,560.00 1 hereby certify that the attached invoice(s), or
bill(s) is (are) true and correct and that the
materials or services itemized thereon for
which charge is made were ordered and
received except
Friday, December 17, 2010
Mayo
Title
Cost distribution ledger classification if
claim paid motor vehicle highway fund
Prescribed by State Board of Accounts City Form No. 201 (Rev. 1995)
ACCOUNTS PAYABLE VOUCHER
CITY OF CARMEL
An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by
whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc.
Payee
Purchase Order No,
Terms
Date Due
Invoice Invoice Description Amount
Date Number (or note attached invoice(s) or bill(s))
11/30/10 Invoice $4,560.00
I hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accordance
with IC 5- 11- 10 -1.6
20
Clerk- Treasurer