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Home My WebLink About193179 12/22/2010 CITY OF CARMEL, INDIANA VENDOR: 357378 Page 1 of 1 ONE CIVIC SQUARE NEW WORLD SYSTEMS i 0 CHECK AMOUNT: $945.00 CARMEL, INDIANA 46032 888 W BIG BEAVER, SUITE 600 oN TROY MI 48084 CHECK NUMBER: 193179 CHECK DATE: 12/22/2010 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 1120 4357004 945.00 EXTERNAL INSTRUCT FEE Snyder, Denise W From: info [info @newworldsystems.com] Sent: Thursday, December 16, 2010 11:53 AM To: Snyder, Denise W Subject: REGISTRATION CONFIRMATION: 2011 New World Systems Executive Customer Conference Registration Confirmation Thank You! Your registration information has been received and we look forward to seeing you in San Antonio, TX. Be sure to look for additional information on the web site, emails and mailings that will include: up -to -date agenda and scheduled events. Conference Sessions May 15, Sunday: 1:00 p.m. 5:00 p.m. May 1.6, Monday: 8:30 a.m, 5:00 p.m. May 17, Tuesday:8:30 a.m. 5:00 p.m Questions regarding registration or changes in your registration, please contact: Ruth Alin Hines< mai Ito: rhines @newworldsystems.com ?subject =201 1 .OAcgis %20Executive %20Customer% 20Conference> Marketing or call 248.269.1000 x1104 if you have any questions or require additional information regarding the conference, please contact: Thor Diachenko< mai Ito: idiachenko @newworld systems. com? subject= 2011% 20Aegis %20 Exec utive %20Customer% 20Conference> Director of Marketing (c )2011 New World Systems Corporation. All Rights Reserved. New World Systems is a public sector software company headquartered in Troy, Michigan, New World has provided software solutions for public safety and public administration organizations since 1981. The Company designs, develops, markets, supports, and implements the fully integrated software for more than 1,000+ public sector organizations nationwide.. i New World Systems Event Detail Page 1 of 2 2011 Aegis Executive Customer Conference Registration JW Marriott San Antonio Hill Country 5/15/2011 5117/2011 23808 Resort Parkway San Antonio, TX 78261 Where is the conference? JW Marriott San Antonio Hill Country 23808 Resort Parkway San Antonio, TX 78261 Phone: 866-882-4420 www.jwsa nanton io.ccm How do I make reservations? Please register online. Do not call the hotel. Because these are group reservations, a different department manages the master account. Therefore, the reservation desk will not be able to assist you. What is included in the conference packages? Package A: $945 Includes two (2) nights (Sunday and Monday night) at the JW Marriott, conference registration, meals and all conference activities Package B: $645 Includes conference registration, meals and all conference activities. (Lodging not included). What meals are included? New World will provide a continental breakfast and a lunch both Monday and Tuesday. Dinner will be provided Sunday night at the Meet and Greet Welcome dinner and Monday evening Peer 2 Peer Networking event. Are there other options for meals outside of the hotel? There are a variety of small shops and restaurants in the hotel. We will include in our conference communications a description of close, cost effective options for our conference attendees. How do I book extra nights at the hotel? Significantly discounted additional nights are limited and available on a first come, first served basis at our specially negotiated group rate, When filling out the 2011 Conference Registration form online, please fill in arrival and departure dates. New World will make all room reservations. Group rates are approximately $100 off the normal rate. How much does an extra night at the hotel cost? An additional night's stay at the JW MARRIOTT HILL COUNTRY is $249.00 plus 16.75% tax. Customers are responsible for the cost of all extra nights. This is a savings of about $100 off the normal daily rate. How do we pay for the conference? An invoke will be sent to the billing contact at your agency. We do not accept credit cards or online payments. Additional night's stay will be billed separately by the hotel upon checkout. http /newworldsystems.com/Public_ Safety News_ Events Events /event_detaii .asp ?eventlD =74 12/16/2010 New World Systems Event Detail Page 2 of 2 What is the charge for parking at the hotel? New World has arranged for free self parking for our group over the conference dates of May 15 17, 2011. What are the transportation options to and from the airport? (25 -30 minutes away) By Taxi: $35 -40 (per trip) from San Antonio International Airport (SAT) Yellow Cab: 210 -222 -2222 What is the dress code for the conference? We recommend that you wear layers. Due to the temperature variations from room to room and outdoors, you may find wearing layers the easiest way to adjust to a temperature that you would be comfortable in. There are no dress code requirements for our attendees. What is the dress code for the conference events? There are no events at this year's conference that require a dress code. We look forward to seeing everyone comfortable and looking their best. What is the cancellation or substitution policy? All cancellations must be made in writing. A credit will be applied if notified before April 8, 2011. Cancellations made after April 8, 2011, will be subject to a $200 administrative fee. Substitutions for a registered attendee may be made by another employee by notifying Rut Ann Hine and the submission of a new registration form. Can my spouse or guest attend? Yes and there is no additional cost. Please include your guest's name on the registration form and make note that he /she will not be attending the conference. We require names for name badges that are issued for entry to New World events /dining. All guests must be 21 years or older to attend any New World Systems event. What will the weather be like? Average Temperature for San Antonio, TX in May: High 86 °F Low 65 °F Haw much free time will we have? Due to overwhelming requests from Conference Attendees and success from last year's conference schedule, we have included more sessions on Sunday afternoon and Tuesday morning. Your free time is based on what sessions you want to attend. Will there be any Hands -on Educational LAB sessions? This year New World is offering more educational hands -on lab sessions. More information and how to ensure your spot in the lab will be listed soon. How much one -on -one consultation will we receive? You will be able to schedule a one -on -one consultation with a New World representative starting Sunday afternoon until the end of the day Tuesday. Additionally, you will have an opportunity to schedule Service and Support consultations throughout the conference. How close is the resort to Downtown San Antonio? The hotel is approximately 20 -25 minutes away from downtown San Antonio and attractions. Please contact the hotel for information regarding attractions and transportation for events outside of the conference activities. What if I'm an advisory group member? If you are an advisory group member participating in the meeting Tuesday afternoon or Wednesday morning, please plan your stay accordingly. For further information regarding advisory groups please contact: Tom Wydra Call Center Aegis Management tw ydra or call 248.269.1000 x1338 Interested in Participating in a Golf Outing? New World is pleased to announce that in response to many of your requests, we are sponsoring a Sunday morning golf outing prior to the start of this year's Executive Customer Conference for the enjoyment of all those who wish to come out to the conference early and enjoy a round of golf. Please note that this is not an official part of the conference, but for those of you who are arriving early and would like to play, we would love to have you join us for this event. Spaces are limited, so you must register early. Openings are filled on a first come, first served basis. More information will be provided in the upcoming month. Thank You >F ®r registering with New World Systems You will receive an email confirming your registration within several days. If you have additional questions, please call us at 248.269.1000 http: /newworldsystems .corn /Public_Safety /News_ Events Events /event_detaii .asp ?eventlD =74 12/16/2010 VOUCHER NO. WARRANT NO. New World Systems ALLOWED 20 IN SUM OF 888 West Big Beaver Troy, MI 48084 $945.00 ON ACCOUNT OF APPROPRIATION FOR Carmel Fire Department PO# Dept. INVOICE NO. ACCT #/TITLE AMOUNT Board Members 1120 43- 570.04 $945.00 1 hereby certify that the attached invoice(s), or bill(s) is (are) true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except Fire Chief Title Cost distribution ledger classification if claim paid motor vehicle highway fund Prescribed by Slate Board of Accounts City Form No. 201 (Rev. 1995) ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee Purchase Order No. Terms Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s) or bill(s)) Registration Fee Snyder $945.00 1 hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accordance with IC 5- 11- 10 -1.6 20 Clerk- Treasurer