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Home My WebLink AboutBPW-11-17-10 ele City aa� of Carmel Office of the Clerk Treasurer CARMEL BOA 1 OF PU Y LIC S WEDNESDAY NOVEMBER 17 AT 10 00 A.M. COUNCIL. CHAMBERS CARMEL CITY HALL, ONE CIVIC SQUARE NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD OF PUBLIC WORKS WILL HOLD A MEETING ON WEDNESDAY, NOVEMBER 17, 2010, AT 10:00 A.M. IN THE COUNCIL CHAMBERS, CITY HALL, AND ONE CIVIC SQUARE. THE PURPOSE OF THE MEETING IS CITY BUSINESS. ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571 -2414 soi l- ft m ii C armel ti 4 Office of the Clerk Treasurer BOARD OF PUBLIC WORKS SAFETY MEETING AGENDA WEDNESDAY, NOVEMBER 17, 2010 10:00 A.M. COUNCIL CHAMBERS CITY HALL ONE CIVIC SQUARE MEETING CALLED TO ORDER 1. MINUTES a. Minutes from the November 3, 2010 Regular Meeting 2. BID OPENING /AWARDS a. Bid Opening for the 2011 Rock Salt Bid Utilities; John Duffy, Director of the Department of Utilities 3. CONTRACTS a. Request for Purchase of Goods and Services; F.A. Wilhelm Construction Co., Inc.; ($19,870,000);Water Treatment Plant No. 1; John Duffy, Director of the Department of Utilities b. Request for Purchase of Goods and Services; Casey Bertram Construction; ($8,250.00); Demolition 4927 E. 146 Street; Michael Hollibaugh, Director of the Department of Community Services c. Request for Purchase of Goods and Services; Additional Service Agreement No.1; ($5,000.00); Bartlett Tree Service; Tree Removal; Michael Hollibaugh, Director of the Department of Community Services d. Request for Purchase of Goods and Services; ($6,565.00); Xanderbuilt of Indiana; Tree and Stump Removal; Michael Hollibaugh, Director of the Department of Community Services e. Request for Purchase of Goods and Services; Additional Service Agreement #1; ($89,920.00); American Structurepoint; Design and ROW services Towne Road Phase II; Michael McBride, City Engineer f. Request for Purchase of Goods and Services; Additional Service Agreement #2; ($114,934.00); American Structurepoint; Construction Inspection Chesterton Drainage Improvements; Michael McBride, City Engineer g. Request for Purchase of Goods and Services; Interlocal Agreement; Noblesville, Lebanon, Whitestown, Fishers, Zionsville, Hamilton and Boone Counties; Chief Michael Fogarty, Carmel Police Department ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571 -2414 h. Request for Purchase of Goods and Services; Hittle Landscape; ($16,237.23) Fall plantings; Dave Huffman, Street Commissioner i. Request for Purchase of Goods and Services; Hittle Landscape; ($10,992.79); Fall Planting Keystone Avenue; Michael McBride, City Engineer j. Request for Purchase of Goods and Services; T.M.T.; ($2832.00); Emerald Green 5 -6'; Michael McBride, City Engineer k. Request for Purchase of Goods and Services; Change Order #1; Chesterton Subdivision Drainage Improvement; (Increase $362,998.50); Alternate Bid; Michael McBride, City Engineer 4. USE OF CITY FACILITIES /STREETS a. TABLED 10/6/10; Request to Use City Facilities and Street; Race; Saturday, June 11, 2011; 4:00 a.m. to 9:00 p.m.; Carmel Road Racing Group b. Request to Use Gazebo and Common Grounds; Summer Concerts; Wednesday Evenings; June 1, 2011 through August 10, 2011; Bill Fecht, Fountain Square Committee c. Request to Use Gazebo and Fountain Area; Wedding; Saturday, June 25, 2011; 10:00 a.m. to 7:00 p.m.; Rehearsal June 24, 2010; 2:00 p.m. to 5:00 p.m; Carmisha Drones 5. OTHER a. TABLED 11/3/10; Request for Stormwater Management Ordinance Variance; Village of Mount Carmel; 11 Section; Brady Kuhn, Weihe Engineers b. TABLED 11/3/10; Request for Private Streets to Become Public Streets; Williams Mill Subdivision; Burlington Land, Parkside Crescent, McLaren Lane, Valeside Crescent; Carter Jerman, Home Owners Association c. Resolution NO. BPW- 11- 17- 10 -01; A Resolution of the Board of Public Works and Safety of the City of Carmel, Indiana Regarding the Intragovernmental Transfer of Real Property; Doug Haney, City Attorney d. Request for Emergency Withdraw from Deferred Comp; Barb Lamb, Director of Human Resource e. Request for Lane Closure, Open Pavement Cut; 116 and Westfield Blvd; Brian Cravens, AT &T f. Request for Secondary Plat Approval; Village of West Clay; Section 10010 -A; Dave Sexton, Schneider Corp. 6. ADD ON a. Request for Fire Protection Agreement between the City and Clay Township Indiana; Doug Haney, City Attorney 7. ADJOURNMENT BOARD OF PUBLIC WORKS SAFETY MEETING MINUTES WEDNESDAY, NOVEMBER 17, 2010 —10:00 A.M. COUNCIL CHAMBERS CITY HALL ONE CIVIC SQUARE MEETING CALLED TO ORDER Mayor Brainard called the meeting to order at 10:00 a.m. MEMBERS PRESENT Mayor James Brainard; Board Members; Lori Watson, Mary Ann Burke; Clerk Treasurer, Diana L. Cordray, Deputy Clerk; Sandy Johnson MINUTES Minutes from the November 3, 2010 Regular meeting were approved 3 0. BID OPENING /AWARDS Bid Opening for the 2011 Rock Salt Bid Utilities; Mayor Brainard opened and read the bids aloud: Company Amount North American Salt $82.68/ton Morton Salt $98.35 /ton Cargill Salt $84.89/ton The bids were given to John Duffy, Director of the Department of Utilities for review and recommendation. CONTRACTS Request for Purchase of Goods and Services; F.A. Wilhelm Construction Co., Inc.; ($19,870,000); Water Treatment Plant No. 1; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 -0. Request for Purchase of Goods and Services; Casey Bertram Construction; ($8,250.00); Demolition 4927 E. 146 Street; Michael Hollibaugh, Director of the Department of Community Services Request for Purchase of Goods and Services; Additional Service Agreement No.1; ($5, 000.00); Bartlett Tree Service; Tree Removal; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 -0. Request for Purchase of Goods and Services; ($6,565.00); Xanderbuilt of Indiana; Tree and Stump Removal; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 -0. Request for Purchase of Goods and Services; Additional Service Agreement #1; ($89,920.00); American Structurepoint; Design and ROW services Towne Road Phase II; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 -0. Request for Purchase of Goods and Services; Additional Service Agreement #2; ($114,934.00); American Structurepoint; Construction Inspection Chesterton Drainage Improvements; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 -0. Request for Purchase of Goods and Services; Interlocal Agreement; Noblesville, Lebanon, Whitestown, Fishers, Zionsville, Hamilton and Boone Counties; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 -0. Request for Purchase of Goods and Services; Hittle Landscape; ($16,237.23) Fall plantings; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 -0. Request for Purchase of Goods and Services; Hittle Landscape; ($10,992.79); Fall Planting Keystone Avenue; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 -0. Request for Purchase of Goods and Services; T.M.T.; ($2832.00); Emerald Green 5 -6'; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 -0. Request for Purchase of Goods and Services; Change Order #1; Chesterton Subdivision Drainage Improvement; (Increase $362,998.50); Alternate Bid; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 -0. USE OF CITY FACILITIES TABLED 10/6/2010: Request to Use City Facilities and Street; Race; Saturday, June 11, 2011; 4:00 a.m. to 9:00 p.m.; Carmel Road Racing Group Tabled 2 -0. Request to Use Gazebo and Common Grounds; Summer Concerts; Wednesday Evenings; June 1, 2011 through August 10, 2011; Board member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request to Use Gazebo and Fountain Area; Wedding; Saturday, June 25, 2011; 10:00 a.m. to 7:00 p.m.; Rehearsal June 24, 2010; 2:00 p.m. to 5:00 p.m.; There was brief discussion. Hours amended from 10:00 a.m. start to 12:00 (noon); Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. OTHER TABLED 11/3/10; Request for Stormwater Management Ordinance Variance; Village of Mount Carmel; 11'" Section; Mayor Brainard moved to remove from table. Board Member Burke seconded. Removed from table 3 -0. Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 -0. TABLED: Request for Private Streets to Become Public Streets; Williams Mill Subdivision; Burlington Land, Parkside Crescent, McLaren Lane, Valeside Crescent; Mayor Brainard moved to remove from table. Board Member Burke seconded. Removed from table 2 -1. There was brief discussion. Mayor Brainard stated the City agreed to these roads as part of the South -West Clay Annexation agreement. Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 -0. Resolution NO. BPW- 11- 17- 10 -01; A Resolution of the Board of Public Works and Safety of the City of Carmel, Indiana Regarding the Intra- governmental Transfer of Real Property; Board member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Emergency Withdraw from Deferred Comp; Board member Burke moved to approve. Board Member Watson seconded. Amount of Withdraw is $18,000.00 Request approved 3 -0. Request for Lane Closure, Open Pavement Cut; 116 and Westfield Blvd; Board member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Secondary Plat Approval; Village of West Clay; Section 10010 -A; Board member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. ADD ON Request for Fire Protection Agreement between the City of Carmel and Clay Township Indiana; Mayor Brainard moved to add item to agenda. Board Member Burke seconded. Request for Add On Approved 3 -0. Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 -0. ADJOURNMENT Mayor Brainard Adjourned at 10:16 a.m. d Diana L. Cordray, (MC Clerk Treasurer Approved 1 ayor James Brainard A TTEST: iana L. Cordray, I C Clerk Treasurer 1