HomeMy WebLinkAboutBPW-12-01-10 l i�u����
Fr
ii pt City of Carmel
AS
ON fti or
Office of the
Clerk Treasurer
'A. A V.11 e
y 3 e
Ems.• itY�'
4'
CARMEL F PUBLIC
WORKS
WEDNESDAY, DECEMBER 1, 2010
AT 10:00 A.M.
COUNCIL CHAMBERS
CARMEL CITY HALL
ONE CIVIC SQUARE
NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL
BOARD OF PUBLIC WORKS WILL HOLD A MEETING ON
WEDNESDAY, DECEMBER 1, 2010, AT 10:00 A.M. IN THE
COUNCIL CHAMBERS, CITY HALL, AND ONE CIVIC
SQUARE.
THE PURPOSE OF THE MEETING IS CITY BUSINESS.
ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571 -2414
eft
City
T ,y T0cr
Office of the
Clerk- Treasurer
BOARD OF PUBLIC WORKS SAFETY MEETING
AGENDA
WEDNESDAY, DECEMBER 1, 2010 10:00 A.M.
COUNCIL CHAMBERS CITY HALL ONE CIVIC SQUARE
MEETING CALLED TO ORDER
1. MINUTES
a. Minutes from the November 17, 2010 Regular Meeting
2. PERFORMANCE BONDS
a. Resolution No. BPW 12- 01- 10 -02; 131 Street and US 31 Erosion Control; Terry
Hebert, Browning Investments
3. BID OPENING /AWARDS
a. Bid Opening for the 2011 Police Vehicles; Chief Michael Fogarty, Carmel Police
Department
b. Bid Award for the 2011 Rock Salt Bid Utilities; North American Salt;
$82.68/ton); This was the lowest and most responsive bid; John Duffy, Director of
the Department of Utilities
4. CONTRACTS
a. Request for Purchase of Goods and Services; Advanced Turf Solutions;
($500.00); Ground Maintenance; Dave Huffman, Street Commissioner
b. Request for Purchase of Goods and Services; Additional Service Agreement
No.1; ($3,500.00); Rundell Ernstberger Associates; Keystone Avenue Planting
Design Review; Michael McBride, City Engineer
e. Request for Purchase of Goods and Services; Change Order #2; (Increase
$27,652.43); Gradex, Inc.; Shelborne Road 116 to 131 Michael McBride, City
Engineer
ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571 -2414
5. USE OF CITY FACILITIES /STREETS
a. TABLED 10 /6/10; Request to Use City Facilities and Street; Race; Saturday,
June 11, 2011; 4:00 a.m. to 9:00 p.m.; Carmel Road Racing Group
b. Request to Use Caucus Room; Meeting; Tuesday, December 14, 2010; 7:00 p.m.
to 8:30 p.m.; Bud Creech, Westpark at Springmill HOA
c. Request to Use Gazebo and Fountain Area; Supplement Request; Farmers
Market; extended dates 2011; Ron Carter
6. OTHER
a. Resolution NO. BPW- 12- 01- 10 -01; A Resolution of the Board of Public Works
and Safety of the City of Carmel, Indiana Establishing Presentation of Firearms
and Badge; Assistant Chief, Tim Green, Carmel Police Department
b. Resolution No. BPW- 12- 01- 10 -03; A Resolution of the Board of Public Works
and Safety of the City of Carmel, Indiana Establishing an Incentive Participate
in the City of Carmel Wellness Program; Barb Lamb, Director of Human
Resource
c. Request for Ninth Amendment to the Health Plan and Wellness Incentive; Barb
Lamb, Director of Human Resource
d. Request for Consent to Encroach; Christian T. Browning; Install, operate and
maintain a traffic control device and ancillary equipment, including but not
limited to, a changeable message sign that displays to approaching drivers the
speed at which they are traveling, solar power panel mounted on the existing
mailbox, buried electrical conduit and conductors, controller, vehicle speed
sensor and mounting hardware; Christian Browning
7. ADJOURNMENT
BOARD OF PUBLIC WORKS SAFETY MEETING
MINUTES
WEDNESDAY, DECEMBER 1, 2010 —10:00 A.M.
COUNCIL CHAMBERS CITY HALL ONE CIVIC SQUARE
MEETING CALLED TO ORDER
Mayor Brainard called the meeting to order at 10:00 a.m.
MEMBERS PRESENT
Mayor James Brainard; Board Members; Lori Watson, Mary Ann Burke; Deputy Clerk; Sandy
Johnson
MINUTES
Minutes from the November 17, 2010 Regular meeting were approved 3 -0.
Minutes from the November 17, 2010 Executive Session were approved 3 -0.
PERFORMANCE RELEASES
Resolution No. BPW 12- 01- 10 -02; 131 Street and US 31 Erosion Control; Mayor Brainard moved
to approve. Board Member Burke seconded. Approved 3 -0.
BID OPENING /AWARDS
Bid Award for the 2011 Rock Salt Bid North American Salt ($82.68 /ton); Mayor Brainard moved
to approve. Board Member Burke seconded. Approved 3 -0.
Bid Opening for the 2011 Police Vehicles; Mayor Brainard opened and read the bids aloud;
Company Amount
Bill Jacobs $25,835.00
W. bare Sons $19,845.00
Advantage Chevrolet $25, 642.55
Advantage Ford $521,000.00
Kelly Chevrolet $25,409.31
Tom O'Brien $21,974.00
The Bids were given to Assistant Chief Green, Carmel Police Department for review and
recommendation.
CONTRACTS
Request for Purchase of Goods and Services; Advanced Turf Solutions; ($500.00); Ground
Maintenance; Board Member Burke moved to approve. Board Member Watson seconded.
Approved 3 -0.
Request for Purchase of Goods and Services; Additional Service Agreement No.1; ($3,500.00);
Rundell Ernstberger Associates; Keystone Avenue Planting Design Review; Board Member Burke
moved to approve. Board Member Watson seconded. Approved 3 -0.
Request for Purchase of Goods and Services; Change Order #2; (Increase $27,652.43); Gradex,
Inc.; Shelborne Road 116` to 131 Board Member Burke moved to approve. Board Member
Watson seconded. Approved 3 -0.
USE OF CITY FACILITIES
TABLED 10/6/10; Request to Use City Facilities and Street; Race; Saturday, June 11, 2011; 4:00
a.m. to 9:00 p.m.; Board Member Burke moved to approve. Board Member Watson seconded.
Approved 3 -0.
Request to Use Caucus Room; Meeting; Tuesday, December 14, 2010; 7:00 p.m. to 8:30 p.m.;
Board Member Burke moved to approve. Board Member Watson seconded. Approved 3 -0.
Request to Use Gazebo and Fountain Area; Supplement Request; Fanners Market; extended dates
2011; Board Member Burke moved to approve. Board Member Watson seconded. Approved 3 -0.
OTHER
Resolution NO. BPW- 12- 01- 10 -01; A Resolution of the Board of Public Works and Safety of the
City of Carmel, Indiana Establishing Presentation of Firearms and Badge; Board Member Burke
moved to approve. Board Member Watson seconded. Approved 3 -0.
Resolution No. BPW- 12- 01- 10 -03; A Resolution of the Board of Public Works and Safety of the City
of Carmel, Indiana Establishing an Incentive Participate in the City of Carmel Wellness Program;
Board Member Burke moved to approve. Board Member Watson seconded. Approved 3 -0.
Request for Ninth Amendment to the Health Plan and Wellness Incentive; Board Member Burke
moved to approve. Board Member Watson seconded. Approved 3 -0.
Request for Consent to Encroach; Christian T. Browning; Install, operate and maintain a traffic
control device and ancillary equipment, including but not limited to, a changeable message sign
that displays to approaching drivers the speed at which they are traveling, solar power panel
mounted on the existing mailbox, buried electrical conduit and conductors, controller, vehicle speed
sensor and mounting hardware; Board Member Burke moved to approve. Board Member Watson
seconded. There was brief discussion. Approved 3 -0.
ADJOURNMENT
Mayor Brainard Adjourned at 10:16 a.m.
II 1
Diana L. Cordray, IAMC/
Clerk Treasurer
Approved
r\
Mayor Janes Brainard
ATTEST:
iana L. Cordray, IAMC
Clerk Treasurer