The URL can be used to link to this page

Home My WebLink About193346 12/29/2010 CITY OF CARMEL, INDIANA VENDOR: 364996 Page 1 of 1 0 ONE CIVIC SQUARE U S DEPARTMENT OF ENERGY CARMEL, INDIANA 46032 CASH DEPOSITS CHECK AMOUNT: $270.22 PO BOX 979019 CHECK NUMBER: 193346 ST LOUIS MO 63197 -9000 CHECK DATE: 12/29/2010 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 900 5023990 DE- SC0000207 270.22 DUNS 087033320 Page 1 of 4 Sheeks, Cindy L From: Huffman, David Sent: Wednesday, December 22, 2010 3:49 PM To: Sheeks, Cindy L Subject: RE: Returning funds to treasury and ASAP drawdown guidance Cindy, I've learned now that we need to return the interest on the ARRA money every quarter now. Below is the address in which the check needs to be sent since we cannot do this electronically. Also, the information that needs to be on the check is as follows: Grant Number DE- SCO002071 Recipient ID number is our Duns number 7o C} Agency Location Code is 8900001 We need to send last quarter's interest and then in a couple of weeks send this current quay interest. Let me know if you have any questions. Merry Christmas to you and your family, �1 u Dave J� From: Brewer, Portia R [mai Ito: brewerpr@oro.doe.gov] Sent: Wednesday, December 22, 2010 1:07 PM To: Huffman, David; Hughes, Joseph Cc: Hughes, Joseph Subject: RE: Returning funds to treasury and ASAP drawdown guidance David, Below is the language for the Code of Federal Regulations: (i) Interest earned on advances. Unless there are statutory provisions to the contrary, grantees and subgrantees shall promptly, but at least quarterly remit to the Federal agency interest earned on advances. The grantee or subgrantee may keep interest amounts up to $100 per year for administrative expenses Here is the address to return the funds: o Return funds to DOE via check US Department of Energy Cash Deposits P 0 Box 979019 St. Louis, MO 63197 -9000 o IMPORTANT— BE SURE TO REFERENCE YOUR GRANT NUMBER, RECIPIENT ID NUMBER, AND THE AGENCY LOCATION CODE (8900001) ON THE CHECK. 12/27/2010 Page 2 of 4 1 hope this answers your questions. Thanks, Portia R. Brewer Contract Specialist US Department of Energy PO Box 2001 /AD -442 200 Administration Road Oak Ridge, TN 37831 WK: 865 -576 -6367 FAX: 865 -241 -2549 From: Huffman, David [mailto:DHuffman @carmel,in.gov] Sent: Tuesday, December 21, 2010 10:50 AM To: Hughes, Joseph Cc: Brewer, Portia R Subject: RE: Returning funds to treasury and ASAP drawdown guidance Joseph, On a separate note I talked with the ASAP group about returning the interest.and they are not set up to receive interest returns. His best advice was to cut a check and send it in that way. If you agree with this where do I have the check sent? Thanks Dave From: Hughes, Joseph mailto :Joseph.Hughes @EE.Doe.Gov] Sent: Tuesday, December 21, 2010 10:24 AM To: Huffman, David Cc: 'Brewer, Portia R' Subject: RE: Returning funds to treasury and ASAP drawdown guidance Mr. Huffman, If you need to replace a lamp post in the LED retrofit process it is an eligible expense under EECBG as long as the replacement of a lighting fixture, an arm, a pole or any part of a light is an eligible use of funds and if the more efficient lighting technology eligible under Category 1.2 necessitates such replacement. However, regular maintenance is an ineligible cost. For example, EECBG funds cannot be used to replace a rotten pole due to insufficient maintenance. I hope that is the type of affirmation that you are looking for before you submit your revised project activity information. If not, please contact me directly so that we can discuss your proposed projects. I -lave a Wonderful day! .Joseph Joseph Hughes Project Officer, Energy Efficiency and Conservation Block Grant Program US Department of Energy, Washington DC Office of Energy Efficiency and Renewable Energy 12/27/2010 Page 3 of 4 202.287.1891 (Office) 202.302.3457 (Mobile) Joseph. Hughes @ee.doe.gov Find the latest news and information for and from grantees on the Technical Assistance Program's Blog: http://eereblogs.energy.gov/tap/ From: Brewer, Portia R [mailto:brewerpr @oro.doe.gov] Sent: Tuesday, December 21, 2010 9:15 AM To: Hughes, Joseph Cc: DHuffman @carmel.in.gov Subject: FW: Returning funds to treasury and ASAP drawdown guidance Good Morning Joseph, Please review the proposed request, I would like for you advise from a technical standpoint. Thanks, Port.act R, Brewer Contract Specialist US Department of Energy PO Box 2001 /AD -442 200 Administration Road Oak Ridge, TN 37831 WK 865 -576 -6367 FAX 865 -241 -2549 From: Huffman, David [mailto:DHuffman @carmel.in.gov] Sent: Tuesday, December 21, 2010 9:07 AM To: Brewer, Portia R Subject: RE: Returning funds to treasury and ASAP drawdown guidance Hi Portia, I'm needing to send an amendment to you for review. Is there a form or can I just put the information together and send to you? I'm looking to do City owned parking lot lights, which is not a change in scope. Then I have some lights that lead down to the Fire, Police and City Hall buildings but the poles will not accommodate new lights in their current conditions. I'm looking to see if I can use the grant money to replace the poles and then put the LED lights on top. Thanks Dave From: Hughes, Joseph [mailto: Joseph. Hughes @EE.Doe.Gov] Sent: Friday, December 17, 2010 10:53 AM To: Huffman, David Cc: 'Brewer, Portia R' Subject: Returning funds to treasury and ASAP drawdown guidance Hi David, For your records, attached is our most recent ASAP guidance to share with your grantees and below is a link to the instructions on 12/27/201 Page 4 of 4 how to go about returning funds to treasury. As a follow -up to our discussion earlier, please find attached our ASAP drawdown guidance for your reference. Additionally, click the link below for instructions on how to return funds to treasury: httr): /www.fms.treas.gov /asap /pay- return2,pdf If you have any further questions, don't hesitate to contact me. Best, Joseph Joseph Hughes Project Officer, Energy Efficiency and Conservation Block Grant Program U5 Department of Energy, Washington DC Office of Energy Efficiency and Renewable Energy 202.287.1891 (Office) 202.302.3457 (Mobile) )oseph.Hughes @ee.doe.gov Find the latest news and information for and from grantees on the Technical Assistance Program's Blog: http: eereblogs.energy.gov /tap/ For your records, attached is our most recent ASAP guidance to share with your grantees and below is a link to the instructions on how to go about returning funds to treasury. As a follow -up to our discussion earlier, please find attached our ASAP drawdown guidance for your reference. Additionally, click the link below for instructions on how to return funds to treasury: http://www,fms.treas.gov/asap/pay-return2.pd f If you have any further questions, don't hesitate to contact me. Best, 12/27/2010 SUNGARD PENTAMATION, INC. PAGE NUMBER: 1 DATE: 12/27/2010 CITY OF CARMEL AUDIT31 TIME: 13:26:52 REVENUE TRANSACTION ANALYSIS SELECTION CRITERIA: transact.yr ='10' and transact fund ='900' and transact.yl cash '1125' ACCOUNTING PERIOD: 12110 FUND 900 GRANT FUND SUB DEPARTMENT 900 GRANT FUND ACCOUNT DATE T/C RECEIVE REFERENCE PAYER /VENDOR BUDGET RECEIPTS RECEIVABLES DESCRIPTION 361030 INTEREST ON SWEEP ACCT 7 /10 07/30/10 24 7700 1 MISC PAYERS 61.01 .00 INTEREST 8 /10 06/31/10 24 8500 1 MISC PAYERS 70.12 .00 INTEREST ON SWEEP 9 /10 09/30/10 24 9900 1 MISC PAYERS 52.44 .00 INTEREST ON SWEEP 10/10 10/31/10 24 10600 1 MISC PAYERS 54.67 .00 INTEREST ON SWEEP 11/10 11/30/10 24 11500 1 MISC PAYERS 31.98 .00 INTEREST ON SWEEP TOTAL INTEREST ON SWEEP ACCT .00 270.22 .00 TOTAL GRANT FUND .00 270.22 .00 TOTAL GRANT FUND .00 270.22 .00 TOTAL REPORT 00 270.22 .00 RUN DATE 12/27/2010 TIME 13:26:52SUNGARD PENTAMATION, INC. FINANCIAL ACCOUNTING Prescribed by State Board of Accounts City Form No. 201 (Rev. 1995) ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee Purchase Order No. Terms Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s) or bill(s)) c4 Cam-= Total I hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accordance with IC 5- 11- 10 -1.6. 20 Clerk- Treasurer VOUCHER NO. WARRANT NO, ALLOWED 20 (A Duo d VT, IN SUM OF ON ACCOUNT OF APPROPRIATION FOR 6 Board Members PO# or INVOICE NO. ACCT /TITLE AMOUNT DEPT. I hereby certify that the attached invoices or bill(s) is (are) true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except 'V-% 71P a: Signature Cost distribution ledger classification if Title claim paid motor vehicle highway fund