HomeMy WebLinkAbout193346 12/29/2010 CITY OF CARMEL, INDIANA VENDOR: 364996 Page 1 of 1
0 ONE CIVIC SQUARE U S DEPARTMENT OF ENERGY
CARMEL, INDIANA 46032 CASH DEPOSITS CHECK AMOUNT: $270.22
PO BOX 979019 CHECK NUMBER: 193346
ST LOUIS MO 63197 -9000
CHECK DATE: 12/29/2010
DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION
900 5023990 DE- SC0000207 270.22 DUNS 087033320
Page 1 of 4
Sheeks, Cindy L
From: Huffman, David
Sent: Wednesday, December 22, 2010 3:49 PM
To: Sheeks, Cindy L
Subject: RE: Returning funds to treasury and ASAP drawdown guidance
Cindy,
I've learned now that we need to return the interest on the ARRA money every quarter now. Below is
the address in which the check needs to be sent since we cannot do this electronically.
Also, the information that needs to be on the check is as follows:
Grant Number DE- SCO002071
Recipient ID number is our Duns number 7o C}
Agency Location Code is 8900001
We need to send last quarter's interest and then in a couple of weeks send this current quay
interest.
Let me know if you have any questions.
Merry Christmas to you and your family, �1 u
Dave J�
From: Brewer, Portia R [mai Ito: brewerpr@oro.doe.gov]
Sent: Wednesday, December 22, 2010 1:07 PM
To: Huffman, David; Hughes, Joseph
Cc: Hughes, Joseph
Subject: RE: Returning funds to treasury and ASAP drawdown guidance
David,
Below is the language for the Code of Federal Regulations:
(i) Interest earned on advances. Unless there are statutory provisions to the contrary,
grantees and subgrantees shall promptly, but at least quarterly remit to the Federal
agency interest earned on advances. The grantee or subgrantee may keep interest
amounts up to $100 per year for administrative expenses
Here is the address to return the funds:
o Return funds to DOE via check
US Department of Energy
Cash Deposits
P 0 Box 979019
St. Louis, MO 63197 -9000
o IMPORTANT— BE SURE TO REFERENCE YOUR GRANT NUMBER, RECIPIENT ID
NUMBER, AND THE AGENCY LOCATION CODE (8900001) ON THE CHECK.
12/27/2010
Page 2 of 4
1 hope this answers your questions.
Thanks,
Portia R. Brewer
Contract Specialist
US Department of Energy
PO Box 2001 /AD -442
200 Administration Road
Oak Ridge, TN 37831
WK: 865 -576 -6367
FAX: 865 -241 -2549
From: Huffman, David [mailto:DHuffman @carmel,in.gov]
Sent: Tuesday, December 21, 2010 10:50 AM
To: Hughes, Joseph
Cc: Brewer, Portia R
Subject: RE: Returning funds to treasury and ASAP drawdown guidance
Joseph,
On a separate note I talked with the ASAP group about returning the interest.and they are not set up to receive interest returns.
His best advice was to cut a check and send it in that way. If you agree with this where do I have the check sent?
Thanks
Dave
From: Hughes, Joseph mailto :Joseph.Hughes @EE.Doe.Gov]
Sent: Tuesday, December 21, 2010 10:24 AM
To: Huffman, David
Cc: 'Brewer, Portia R'
Subject: RE: Returning funds to treasury and ASAP drawdown guidance
Mr. Huffman,
If you need to replace a lamp post in the LED retrofit process it is an eligible expense under EECBG as long as the
replacement of a lighting fixture, an arm, a pole or any part of a light is an eligible use of funds and if the more efficient
lighting technology eligible under Category 1.2 necessitates such replacement. However, regular maintenance is an
ineligible cost. For example, EECBG funds cannot be used to replace a rotten pole due to insufficient maintenance.
I hope that is the type of affirmation that you are looking for before you submit your revised project activity
information. If not, please contact me directly so that we can discuss your proposed projects.
I -lave a Wonderful day!
.Joseph
Joseph Hughes
Project Officer, Energy Efficiency and Conservation Block Grant Program
US Department of Energy, Washington DC
Office of Energy Efficiency and Renewable Energy
12/27/2010
Page 3 of 4
202.287.1891 (Office)
202.302.3457 (Mobile)
Joseph. Hughes @ee.doe.gov
Find the latest news and information for and from grantees on the Technical Assistance Program's Blog: http://eereblogs.energy.gov/tap/
From: Brewer, Portia R [mailto:brewerpr @oro.doe.gov]
Sent: Tuesday, December 21, 2010 9:15 AM
To: Hughes, Joseph
Cc: DHuffman @carmel.in.gov
Subject: FW: Returning funds to treasury and ASAP drawdown guidance
Good Morning Joseph,
Please review the proposed request, I would like for you advise from a technical standpoint.
Thanks,
Port.act R, Brewer
Contract Specialist
US Department of Energy
PO Box 2001 /AD -442
200 Administration Road
Oak Ridge, TN 37831
WK 865 -576 -6367
FAX 865 -241 -2549
From: Huffman, David [mailto:DHuffman @carmel.in.gov]
Sent: Tuesday, December 21, 2010 9:07 AM
To: Brewer, Portia R
Subject: RE: Returning funds to treasury and ASAP drawdown guidance
Hi Portia,
I'm needing to send an amendment to you for review. Is there a form or can I just put the information together and send to
you?
I'm looking to do City owned parking lot lights, which is not a change in scope. Then I have some lights that lead down to the
Fire, Police and City Hall buildings but the poles will not accommodate new lights in their current conditions. I'm looking to see if
I can use the grant money to replace the poles and then put the LED lights on top.
Thanks
Dave
From: Hughes, Joseph [mailto: Joseph. Hughes @EE.Doe.Gov]
Sent: Friday, December 17, 2010 10:53 AM
To: Huffman, David
Cc: 'Brewer, Portia R'
Subject: Returning funds to treasury and ASAP drawdown guidance
Hi David,
For your records, attached is our most recent ASAP guidance to share with your grantees and below is a link to the instructions on
12/27/201
Page 4 of 4
how to go about returning funds to treasury.
As a follow -up to our discussion earlier, please find attached our ASAP drawdown guidance for your reference. Additionally, click
the link below for instructions on how to return funds to treasury:
httr): /www.fms.treas.gov /asap /pay- return2,pdf
If you have any further questions, don't hesitate to contact me.
Best,
Joseph
Joseph Hughes
Project Officer, Energy Efficiency and Conservation Block Grant Program
U5 Department of Energy, Washington DC
Office of Energy Efficiency and Renewable Energy
202.287.1891 (Office)
202.302.3457 (Mobile)
)oseph.Hughes @ee.doe.gov
Find the latest news and information for and from grantees on the Technical Assistance Program's Blog: http: eereblogs.energy.gov /tap/
For your records, attached is our most recent ASAP guidance to share with your grantees and below is a link to the instructions on
how to go about returning funds to treasury.
As a follow -up to our discussion earlier, please find attached our ASAP drawdown guidance for your reference. Additionally, click
the link below for instructions on how to return funds to treasury:
http://www,fms.treas.gov/asap/pay-return2.pd f
If you have any further questions, don't hesitate to contact me.
Best,
12/27/2010
SUNGARD PENTAMATION, INC. PAGE NUMBER: 1
DATE: 12/27/2010 CITY OF CARMEL AUDIT31
TIME: 13:26:52 REVENUE TRANSACTION ANALYSIS
SELECTION CRITERIA: transact.yr ='10' and transact fund ='900' and transact.yl cash '1125'
ACCOUNTING PERIOD: 12110
FUND 900 GRANT FUND
SUB DEPARTMENT 900 GRANT FUND
ACCOUNT DATE T/C RECEIVE REFERENCE PAYER /VENDOR BUDGET RECEIPTS RECEIVABLES DESCRIPTION
361030 INTEREST ON SWEEP ACCT
7 /10 07/30/10 24 7700 1 MISC PAYERS 61.01 .00 INTEREST
8 /10 06/31/10 24 8500 1 MISC PAYERS 70.12 .00 INTEREST ON SWEEP
9 /10 09/30/10 24 9900 1 MISC PAYERS 52.44 .00 INTEREST ON SWEEP
10/10 10/31/10 24 10600 1 MISC PAYERS 54.67 .00 INTEREST ON SWEEP
11/10 11/30/10 24 11500 1 MISC PAYERS 31.98 .00 INTEREST ON SWEEP
TOTAL INTEREST ON SWEEP ACCT .00 270.22 .00
TOTAL GRANT FUND .00 270.22 .00
TOTAL GRANT FUND .00 270.22 .00
TOTAL REPORT 00 270.22 .00
RUN DATE 12/27/2010 TIME 13:26:52SUNGARD PENTAMATION, INC. FINANCIAL ACCOUNTING
Prescribed by State Board of Accounts City Form No. 201 (Rev. 1995)
ACCOUNTS PAYABLE VOUCHER
CITY OF CARMEL
An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by
whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc.
Payee
Purchase Order No.
Terms
Date Due
Invoice Invoice Description Amount
Date Number (or note attached invoice(s) or bill(s))
c4 Cam-=
Total
I hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accordance
with IC 5- 11- 10 -1.6.
20
Clerk- Treasurer
VOUCHER NO. WARRANT NO,
ALLOWED 20
(A Duo d VT, IN SUM OF
ON ACCOUNT OF APPROPRIATION FOR
6
Board Members
PO# or INVOICE NO. ACCT /TITLE AMOUNT
DEPT. I hereby certify that the attached invoices or
bill(s) is (are) true and correct and that the
materials or services itemized thereon for
which charge is made were ordered and
received except
'V-% 71P
a:
Signature
Cost distribution ledger classification if Title
claim paid motor vehicle highway fund