193254 12/22/2010 CITY OF CARMEL, INDIANA VENDOR: 357248 Page 1 of 1
ONE CIVIC SQUARE MARK WESTERMEIER
CARMEL INDIANA 46032 12981 REGENT CIRCLE CHECK AMOUNT: $1,081.77
CARMEL IN 46032
CHECK NUMBER: 193254
CHECK DATE: 1 212 212 01 0
DEPARTMENT ACCO PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION
1125 4343000 1,081.77 TRAVEL FEES EXPENSE
Carmel G clay
arks& Recreation
Employee Expense Reimbursement Request
Date of Fund Account Account
Receipt Vendor listed on receipt Line Budget Description Amount Purpose of Expense
9123/2010 Delta (via AmEx Travel) 101 4343000 Travel Fees Expenses $239.40 Travel to NRPA Confernece
10/30/2010 Millennium Hotel 101 4343000 Travel Fees Expenses 574.95 Hotel NRPA Conference
10/26/2010 Delta Baggage Fee 101 4343000 Travel Fees Expenses 23.00 Baggage Fee
10/31/2010 Delta Baggage Fee 101 4343000 Travel Fees Expenses 23.00 Baggage Fee
10/27/2010 United Airport Services 101 4343000 Travel Fees Expenses 40.00 Travel to Hotel from Airport
11/1/2010 Red and White Taxi 101 4343000 Travel Fees Expenses 40.00 Travel to Airport
10/29/2010 Millennium Hotel 101 4343000 Travel Fees Expenses 13.95 Breakfast
10/30/2010 Millennium Hotel 101 4343000 Travel Fees Expenses 13.95 Breakfast
11/1/2010 Indianapolis Airport 101 4343000 Travel Fees Expenses 72.00 Parkin
All receipts should be attached in the same order as listed above. d D �g
No sales tax will be reimbursed. TOTAL: 1 U
Employee Name (print) Mark Westermeier
Address 12981 Regent Circl
Check
payable to: City, St, Zip Carmel, IN 46032
Signature: Approved by:
Date: Z D Date:
Business Services Division, Revised 7 -7 -08
FILE: SharedLAdministrative \Forms%Staff Forms\Employee Exp Reimb Request
C arm e l
Parks &Recreation
Employee Expense Reimbursement Request
Date of Fund Account Account
Receipt Vendor listed on receipt Line Budget Description Amount Purpose of Expense
10/28/2010 The Local 101 4343000 Travel Fees Expenses $12.57 vV Lunch
10/29/2010 News Room 101 4343000 Travel Fees Expenses 9.45 Lunch
10/28/2010 Ichiban 101 4343000 Travel Fees Expenses 19.50 Dinner
All receipts should be attached in the same order as listed above.
No sales tax will be reimbursed. TOTAL: $41.52
Employee Name (print) Mark Westermeier
Address 12981 Regent Circle
Check
payable to: City, St, Zip Carmel, IN 46032
Signature: Approved by: ��JJ
Date: Date:
Business Services Division, Revised 7 -7 -08
FILE: SharedlAdministrative \Forms\Staff Forms\Employee Exp Reimb Request
12/2/2010 Print
From: American Express Travel Customer Support service @americanexpress- travel.com)
To: MWESTERMEIER @YAHOO.COM;
Date: Thu, September 23, 2010 3 :16:29 PM
Cc:
Subject: American Express Travel Reservation Minneapolis, MN
E
4
r
thank iffou.'
travel reservation
confirmation
nt tCu wer Service Privacy Statement Add Us to Your Address Book
is gWMpiA[is1g €YJi8gk9r@"L %WVkK (YL?YI�Mr&Te-W F Yppy receive customer service a -mails even if
ou have requested not to receive marketing a -mails from American Express.
Your trip to Minneapolis, MN (MSP) is confirmed. Asummary of your reservation is provided below.
or dRI6139z tteattbravel notices, terms and conditions, click here
2010 ArfierV r 99 *&d Services. All rights reserved.
Confirm your special request or meal request with the airline
Read the instructions and policies listed below
Printthis email foryour records
See other great offers from American Express Travel to complete your travel plans
Contact us immediately if any issues arise with your reservation before or during your trip.
Your American Express Travel Trip ID is: 5026 6877 3719
Your phone number for this trip: 317 289 -4282
Ticket(s) issued on Thu, Sep 23, 2010 at 02:16 PM CST.
This is an e- ticket, so no paper ticket will be sent. What is an e- ticket?
Please note: Seat requests are not guaranteed and may be changed bythe airline. In addition,
flight schedules maybe changed bythe airline.
itinerary
Primary Contact: M R Westermeier
Online check -in
Lookup flight status
Flight: 2 Round -Trip Tickets Change /cancel Flight
All flight times are local to each city.
For your boarding pass, use reference code GUU90Z for online or airport checkin.
Wed, Oct 27, 2010 Indianapolis, (IND) to Minneapolis International Airport, (MSP)
Depart: 12:35 PM Indianapolis, IN (IND) to A Delta Air Lines
Arrive: 01:23 PM Minneapolis, MN (MSP) Flight 2781
(on Douglas DC -9 -50)
Requested Seats. 18A, 18B
Total Travel Time: 1 hr 48 mins
us.mg3. mail .yahoo,com /dc /blank.html 1/5
12/2/2010 Print
For your boarding pass, use reference code GUU90Z for online or airport checkin.
Mon, Nov 1, 2010 Minneapolis International Airport, (MSP) to Indianapolis, (IND)
Depart: 03:15 PM Minneapolis, MN (MSP) to ,Delta Air Lines
Arrive: 05:49 PM Indianapolis, IN (IND) Flight 2689
(on Airbus A320- 100/200)
Requested Seats: 18C, 18D
Total Travel Time: 1 hr 34 mins
Passenger Name Frequent Flyer Information Ticket Number
M R WESTERMEIER You can add your frequent flyer number at the airport. 0067923229257
SUSAN M WESTERMEIER You can add your frequent flyer number at the airport. 0067923229256
Travel Alegi
The TSA has adjusted its ban on liquids, aerosols, and gels, so you can now carry the following
items on board your flight:
Travel -size toiletries (3 ounces or less) that fit comfortably in a quart -size, clear plastic tip-
top bag. One zip -top bag is permitted per passenger. Beverages and other items purchased
in the secure boarding area.
At the security checkpoint, place the zip -top bag of liquids in a bin or on the conveyor belt for
inspection.
Passengers carrying on larger amounts of prescription liquid medications, baby formula,
and diabetic glucose treatments must declare these at the security checkpoint for additional
screening.
I
Arrive at the airport early. Enhanced security measures may mean longer lines at security
checkpoints.
This new security policy applies to all domestic and international flights departing from U.S.
E airports. We always recommend checking the TSA Web site www.tsa.gov for the most up -to -date
information about security procedures. If you are departing from a non -U.S. airport, be sure to
check that airport's security policies and pack accordingly.
Please review your itinerary immediately. If any issues arise before or during your trip you
must call us right away. Why? We work with our suppliers to resolve your concerns, so the only
opportunity we have to help you is before your trip ends. If you wait until you return, it's too late.
There are times when we are unable to confirm a reservation. In the rare event that this
occurs, we will attempt to reach you by phone and email so that we can reaccommodate you.
You must call us back within 48 hours or we may not be able to honor your original booking
price.
If you experience an issue during your trip, you must call us immediately so that we can assist
you in resolving your problem. Any portion of your trip that has been used is non refundable.
We are not responsible for any modifications you make to your trip without our assistance.
Both amenities and bedding type are subject to hotel availability and are not guaranteed.
Schedule changes -The airline may change your flight itinerary at'any time. If we are notified of
an itinerary change, we will contact you by email and /or phone. If the airline has not provided
you with an acceptable alternative itinerary, our agents will try to reaccommodate you
according to the airline's policy and availability.
Complete Your Travel Plans for Minneapolis International Airport!
Add a Hotel
7 AT
Book your hotel now and reserve a room that's just
find a hotel your style, in just the right spot.
Add a Car From compacts to SUVs, we've got cars well- suited
foryourtlme behind the wheel.
us.mg3. mail .yahoo.com /dc /blank.html 2/5
12/2/2010 Print
find a car
Instructions and Policies
General Policies
Once the ticket has been issued the name on the ticket cannot be changed.
Ticket is non refundable.
Ticket changes may incur penalties and /or increased fares.
Redeeming Membership Rewards points for travel purchases online is subject to the following
Terms and Conditions
Please review your itinerary immediately. If any issues arise before or during your trip you must
call us right away. Why? We work with our suppliers to resolve your concerns, so the only
opportunitywe have to help you is before your trip ends. If you wait until you return, it's too late.
There are times when we are unable to confirm a reservation. In the rare event that this occurs,
we will attempt to reach you by phone and email so that we can reaccommodate you. You must
call us back within 48 hours or we may not be able to honor your original booking price.
Change Policies
Your ticket is non- refundable.
If you change your reservation, airlines may charge a fee to use your ticket as credit for a new
reservation. This fee varies byairline, market, and specific fare rules, and may be $150 or more
for domestic tickets and $200 or more for international tickets.
Some tickets do not allow any changes.
Need to change or cancel your trip? Use our online calculator to check the fees and
rules before you decide.
Cancellation Policies
Your ticket is non refundable.
If you cancel you will not receive any money back.
You may be eligible to apply part of your ticket price towards future travel (for a lim ited time,
usually a year).
If you cancel your reservation, airlines us ually deduct $150 or more for domestic tickets and $200
or more for international tickets before determining the amount that can be applied towards future
travel.
Need to change or cancel your trip? Use our online calculator to check the fees and
rules before you decide.
Domestic Flight Notice
Air transportation to be provided between points in the U.S. (including its overseas territories and
possessions) is subject to the individual contract terms (including rules, regulations, tariffs and
conditions) of the transporting air carriers, which are herein incorporated by reference and made
part of the contract of carriage.
Where this coupon is Issued for transportation, or services other than air travel, specific terms
and conditions may apply. These terms and conditions may be included in the ticket set or may
be obtained from the issuing company or agent.
Please make sure you have reviewed the important legal notice entitled "Conditions of Contract",
"Notice of Incorporated Terms "Notice of Baggage Liability Limitations and "Notice of
Overbooking" in Terms Conditions of Travel orthe specific terms and conditions relating to
non -air transportation or services.
The Terms Conditions of Travel will also be available at the airport prior to your flight departure.
International Flight (Warsaw Convention) Notice
If the passenger's journey involves an ultimate destination or stop in a country other than the
country of departure, the Warsaw Convention maybe applicable and the Convention governs and
in mostcases limits the Iiabilityofcarriers fordeath or personal injuryand forthe loss of or
damage to baggage.
See also the notices entitled 'Advice to International Passengers on Limitation of Liability' and
"notice of Baggage Liability Limitations" in Terms Conditions of Travel
us.mg3. mail .yahoo.com /dc /blank.html 3/5
12/2/2010 Print
Pricing
2 adults: $436.00 $218.00 per person)
Taxes Fees: $56.78
Total: $492.78
We have charged $492.78 to your American Express® Card xxxx -xxxx -xxxx -11 001.
American Express Travel fees and airline charges will be shown as separate line items on your
credit card statements.
Your credit card statement mayshow separate airline charges to each passenger as listed: M R
WESTERMEIER $239.40, SUSAN M WESTERMEIER $239.40
Travel Checklist
Printed itinerary —As you will not receive a paper ticket, we suggest you print this page to take
along with you on your trip.
Photo ID —Every passenger must have a valid government- issued photo ID (such as a drivers
license or passport). Please note that the name on the photo ID must match the passenger
name in the reservation.
TSA Secure Flight Information —Any information you provided has been added to your
reservation.
Special Services /Meal Requests Please confirm your special request or meal request with the
airline.
Terminal /gate information —Check with the airline for updated terminal /gate information the day
of your travel, Also please note, you can verify the flight status online. Due to increased security
measures you should plan to arrive atthe airporttwo hours priorto departure.
Schedule changes —The airline maychange your flight itinerary at anytime. Ifwe are notified of
an itinerary change, we will contact you byemail and/or phone. If the airline has not provided you
with an acceptable alternative itinerary, ouragents will tryto reaccommodate you according to the
airline's policy and availability.
What to expect at the airport —The airline will issue your boarding pass upon check -in. Some
airlines allow you to pre -print your boarding pass with an online check -in feature.
Baggage guidelines —Be sure to review your airline's baggage allowance guidelines. Airline
rules for checked baggage allowances vary. Many carriers allow passengers two checked bags
and one carry-on while some only permit two checked gags. All carry-on baggage will be subject
to search. Review the Transportation Security Ad ministration's guidelines for baggage.
Help
Online Support: Search or browse our FAQs
Please refer to trip ID 5026 6877 3719 when calling American Express Travel's Customer Support
Center.
Note: There may be a penalty and /or charges for reservation changes.
In the US 1.800.297.2977 24 hours a day17 days a week
Outside the US 1.210.582.2716 24 hours a day/7 days a week
Yours for a Yea r 'T ra y fu l anti i-eis re
As a thank you for booking with American Express Travel we've included a one
year subscription to Travel Leisure magazine. We invite you to redeem your
subscription now.
Additional A merican Express Travel S ervices
American Express® Travelers Cheques The Safety of Travelers Cheques
Order now
us.mg3. mail .yahoo,com /dc /blank.html 4/5
12/2/2010 Print
Travel Insurance Feel secure knowing you are protected if plans change or
the unexpected happens. Now
Foreign Currency Consider the convenience of having focal currency before
you arrive. Cali now at 1- 877 -AXP -7976 to find a Travel Service Location near
you that sells foreign currency.
us.mg3. mail .yahoo.com /dc /blank.html 5/5
MILLENNIUM
Mark Westermeier HOTEL Room No. 0931
12981 Regent Circle MINNEAPOLIS ol.Is Arrival 10 -27 -10
Jeddo M148032 Departure 10 -30 -10
United States Page No. 1 of 2
Folio No.
INFORMATION INVOICE Conf. No. 4062279
Membership No. T -A. Record
AIR Number
Group Code RECNA
Company Name National Recreation and Park You are the Center of our World! 10 -30 -10
Date Text Charges Credits
USD USD
10 -27 -10 Room Charge 169.00
10 -27 -10 Room Tax 22.65
10- 12.9•
r 2T�0
7
10 -27 -10 Ma F- E�ratt-l'ttp' 7-bt
1 0-27-40 n. na+ =ri=cr AA�F -G4;a4 y- 5
1 ever e
10- nl s a everage
10-28-10 Room Charge 169.00
10 -28 -10 Room Tax 22.65
1 uor 2't 21"
10- Iquor 2-
1 r <a7
In Ine 2a..g0
1 Inn y 1,3,90
-28 -10 X80
1 Inl s inner Gratin y 5-98
10 -28 -10 Rm Svc Breakfast Food 26.40
1 tea 4-27'
10- m vc Sales Tax Food City 3
1028 -1 a es ax ev 3-
10- 28- 1.11. Martini's S`atrg everage
10 -29 -10 Room Charge 169.00
10 -29 -10 Room Tax 22.65
10 -29 -10 ,gym. raakfast Food 34.35
10 -29 -10
10 -29 -10 od
Millennium Hotel Minneapolis
1313 Nicollet Mall, Minneapolis, MN 55403
Tel: 612- 332 -6000' Fax: 612 359 -2160 www.millenniumhotels.com
MILLENNIUM
HOTEL
MINNEAPOLIS
EXPRESS
CHECK OUT
This is a statement of your account at close of business last evening. Any
charges incurred after printing of this statement will be added to your most
recent credit card on file.
Check out with a Guest Service Agent is not necessary, unless you elect to
change method of payment or would like a zero balance receipt. If you have
any questions or comments dial 2200 for a Guest Service Agent.
Millennium hotel Minneapolis strives to exceed your expectations and
continuously improve guest service. As we focus on future training sessions,
we welcome your feedback and encourage your comments.
Please email your thoughts to:
dmorris a mill- usaxom
Dmitri Morris
Guest Service Manager
For future reservations. mspreservations @mill- usa.com
MILLENNIUM
Mark Westermeier HOTEL Room No. 0931
12981 Regent Circle "`iNNe'�ro_is Arrival 10 -27 -10
Jeddo M148032 Departure 10 -30 -10
United States Page No. 2 of 2
Folio No.
INFORMATION INVOICE Conf. No. 4062279
Membership No. T,A. Record
A!R Number
Group Code RECNA
Company Name National Recreation and Park, You are the Center of our World! 10 -30 -10
Date Text Charges Credits
USD USD
10 -2 9Ll Rm C I�innor ti I.J
10 -29 -10
10 -29 -10 R
10 -29 -10 1.27
Total 881.38 0.00
Balance 881.38
Millennium Hotel Minneapolis
1313 Nicollet Mall, Minneapolis, MN 55403
TeL 612 332 -6000 Fax: 612 359 -2160 www.millonniumhotels.com
MILLENNIUM
HOTEL
MINNEAPOLIS
EXPRESS
CHECK OUT
is a statement of your account at close of burin: ss last evening. Any
charges incurred after printing of this statement will be added to your most
recent credit card on file.
Check out with a Guest Service Agent is not necessary, unless you elect to
change method of payment or would like a zero balance receipt. if you have
any questions or comments dial 2200 for a Guest Service Agent.
Millennium hotel Minneapolis strives to exceed your expectations and
continuously improve guest service. As we focus on future training sessions,
we welcome your feedback and encourage your comments.
Please email your thoughts to:
dmorris a mill- usaxom
Dmitri Morris
Guest Service Manager
For future reservations: mspreservations @mill- usa.com
Association Travel Concepts (ATC) is NRPA's official travel agency. Click here to book your travel and receive special discounts
on flights and rental cars. If this is your first time using this site, you will be asked to create an account prior to booking your
travel.
Registration Cancellation Refund Policy
Cancellations must be submitted in writing by September 28, 2010 and will incur a $55 fee. No refunds will be issued for
cancellations received after September 28, 2010.
Submit cancellations by:
Mail: NRPA c/o Wyndham Jade
6400 International Parkway, Suite 2500, Plano, TX 75093
Fax: 972.349.7715
Email nrpa(a)wyndhamiade.com
POLICIES AND TERMS OF REGISTRATION
By completing and submitting your registration, you agree to NRPA's Policies and Terms of Registration. NRPA encourages you
to read through these Policies and Terms carefully. They can be found at the NRPA Congress web site www.nrpa.org /congress
UPGRADE POLICIES
As an NRPA Speaker, Volunteer or Award Recipient, you may wish to upgrade your registration package at a discounted rate.
Please contact Wyndham Jade directly at 888.385.8010 or via e-mail at rirpa wyndhamiade.com to upgrade your registration.
Once again we appreciate your interest in the 2010 NRPA Congress Exposition. Please visit the Congress website at
http: /www.nrpa.org /congress for the latest updates on events and activities.
We look forward to seeing you in Minneapolis!
NRPA 2010 Housing Acknowledgment
Thank you for reserving a room for the National Recreation and Park Association 2010 Congress and Exposition, being held
October 26 30, 2010 in Minneapolis, MN. A summary of your housing detail is listed below. If there are any corrections to your
name or address as printed, please contact NRPA Housing I Wyndham Jade by either phone 888 385 -8010, or 972 349 -5891,
or a mail at nrpa(a)wynd ham iade.com
Hotel Information
MILLENNIUM HOTEL MINNEAPOLIS
1313 NICOLLET MALL
MINNEAPOLIS, MN 55403
612- 332 -6000
Date Room Rate OcclTax Rate OcclTax Amount
27 -OCT- 2010 169.00 13 -4001. 22.65 It
Room Type: SINGLE Check -In Time: 03:00 PM Check -Out Time: 12:00 PM
Special Requests: KING BED
Special requests are forwarded to the hotel and cannot be guaranteed.
Deposit: FIRST NIGHT ROOM AND TAX
Cancellation Policy: 72 HOURS PRIOR TO ARRIVAL
Web ID Number: 26312045
Reservation Mod ificationslChanges
To change or modify your reservation, you have 4 easy choices:
2
Online: http: /www.wynmade.com /nrpal0
Phone: 888 385 -8010 (US /Canada) 972 349 -5891 (International)
Fax 972- 349 -7715
Email: nrpa(&Mndhamjade.com
Agents are available 8:OOam 6:30pm CST, Monday Friday
Refund Policy
All reservations require a deposit in the amount of one night's room and tax for each sleeping room. All hotel reservations must
be processed through NRPA Housing Wyndham Jade. No reservation will be made without a method of payment to guarantee
each room. To avoid losing your hotel deposit, you must cancel your reservation prior to the above stated cancellation policy.
Confirmation Numbers
Your confirmation (Web ID) number is assigned by NRPA Housing, assuring that the hotel will honor the reservation. You may
receive another confirmation from the hotel with their unique hotel internal confirmation number.
3
12/8/2010 American Express U5: Manage Your Ca...
Transaction Date: 10/26/2010 Tue
E Transaction Description: DELTA AIR LINES INDIANAPOLIS IN
i DELTA AIR LINES
From: To: Carrier: Class: I
INDIANAPOLIS IN
INDIANAPOLIS IN DL MC
NOT AVAILABLE
E
Ticket Number 00682286986555 Date of Departure. 10/26
i
Passenger Name: MR/WESTERMEIER
Document Type: EXCESS BAGGAGE
F
Amount 23.00
i
Doing Business As: DELTA AIR LINES
Merchant Address: DEPT 680 1030 DELTA BLVD
ATLANTA
GA
30354
UNITED STATES
Reference Number: 320103000053041925
Category Travel Airline
online. americanexpress .com /list.do 1/1
12/8/2010 American Express US: Manage Your Ca...
Transaction Date: 10/31/2010 Sun
Transaction Description: DELTA AIR LINES MINNIST PAUL MN I
DELTA AIR LINES
From: To Carrier Class:
MINNEAPOLIS MN
MINNEAPOLIS MN DL MC i
NOTAVA[LASLE
i
Ticket Number: 00682285683321 Date of Departure: 10/31
I
Passenger Name, MARK/WESTERMEIER
Document Type. EXCESS BAGGAGE
Amount 23.00
Doing Business As: DELTA AIR LINES
Merchant Address: DEPT 6801030 DELTA BLVD
i
ATLANTA
GA
30354
UNITED STATES
Reference Number: 320103050101131928 l
!Category: Travel Airline
online. americanexpress .com /list.do 1/1
12/8/2010 American Express US: Manage Your Ca...
Transaction Date: 09/23/2010 Thu
Transaction Description: DELTA AIR LINES SAN ANTONIO TX
DELTA AIR LINES
From To: Carrier: Class.
INDIANAPOLIS IN MINNEAPOLIS MN W W DL TE
INDIANAPOLIS IN DL TE
Ticket Number: 00679232292561 Date of Departure: 10/27
i::si,:nnxcv, xr k...s. e,.;,.. x...a.,w�m��sm:nmruM..nrc.a .vta v y..t.,rarm= a..suw.aeamrec aurasrwnm,.w.- x,v,.amrn,mem.mw:» E
Passenger Name: WESTERMEJERIM R
f
Document Type: PASSENGER TICKET
I
Amount 239 40 I
Doing Business As: DELTA AIR LINES
Merchant Address: ATLANTA AIRPORT
E i
ATLANTA
i
GA
30320
UNITED STATES j
i
Reference Number: 320102670179459508
Category: Travel Airline
online, americanexpress .com /list.do 1/1
ACCOUNTS PAYABLE VOUCHER
CITY OF CARMEL
An invoice of bill to be properly itemized must show; kind of service, where performed, dates service rendered, by
whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc.
Payee
Purchase Order No,
357248 Westermeier, Mark Terms
Invoice Invoice Description
Date Number (or note attached invoice(s) or bill(s)) PO Amount
12/14/10 Reimb NRPA conference expenses 1,081.77
Total 1
1 hereby certify that the attached invoice(s), or bill(s) is (are) true and correct and I have audited same in accordance
with IC 5- 11- 10 -1.6
20
Clerk- Treasurer
Voucher No. Warrant No.
357248 Westermeier, Mark Allowed 20
In Sum of
1,081.77
ON ACCOUNT OF APPROPRIATION FOR
101 -General Fund
PO# or INVOICE NO. A.CCT #/TITLE AMOUNT Board Members
Dept
1125 Reimb 4343000 1,081.77 1 hereby certify that the attached invoice(s), or
bill(s) is (are) true and correct and that the
materials or services itemized thereon for
which charge is made were ordered and
received except
16 -Dec 2010
Signature
1,081.77 Accounts Payable Coordinator
Cost distribution ledger classification if Title
claim paid motor vehicle highway fund