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Home My WebLink AboutCCPR-07-13-10 (Approved: 1 1 0 CARMEL /CLAY BOARD OF PARKS AND RECREATION BOARD MEETING MINUTES Regular Meeting July 13, 2010, 6:00 P.M. Monon Community Center East 1235 Central Park Drive East CARMEL, IN 46032 MEMBER ATTENDEES MEMBER ABSENTEES OTHERS J Miller J Engledow M Westermeier S Dillon J Hagan M Klitzing J Ketterman A Kostrzewa R Taylor D Grisham J Kirsh Crystal Allen W Franklin Susan Beaurain (MC Division Manager) P Knowles Lindsay Labas Kevin Mendell (Ogles Googles) Tricia Hackett Hal Espey (videographer) ROLL CALL The regular meeting of the Carmel /Clay Board of Parks and Recreation was convened at approximately 6:00 p.m. on July 13, 2010 pursuant to notice. President Joe Miller asked Secretary Rich Taylor to call the roll. Members present other than Mr: Miller and Mr. Taylor were S Dillon, J Ketterman, P Knowles, J Kirsh and W Franklin. J Hagan and J Engledow were absent. Others in attendance are noted above. II. CALL TO ORDER and PLEDGE OF ALLEGIANCE After the Pledge of Allegiance, President Miller called the meeting to order and presented Tricia Hackett with a plaque to memorialize her two (2) year School Board appointment to the Park Board and to thank her for her exemplary commitment of service to the Park Board and the Carmel Clay community. Tricia thanked the Board, expressed her gratitude for what the Park Board contributes to the community and welcomed her replacement, School Board member, Pamela Knowles. NOTE: Hereinafter these minutes will state the motion, followed parenthetically by the name of the one who made the motion (listed first) and then the one who seconded it. For example the motion would read, "It was moved to approve the minutes...etc. (Engledow, Hackett)." When a motion is carried but not unanimously, the results of the vote will be listed i.e. "(Engledow, Hackett 6 to 2, with 1 abstaining). When the motion was carried unanimously, a "C -Un" will be added i.e. "(Engledow, Hackett C -Un)." Action taken without objection will be noted in brackets as well. III. PUBLIC COMMENTS: None. IV. STAFF REPORTS Michael Klitzing introduced Kevin Mendell, the CEO of Oogles Googles (OnG), a locally based franchise company focused on providing the ultimate children's party experience, specializing in birthday theme parties. Assisted with power point, Mr. Mendell provided his bio, company overview and vision. Both he and Michael shared how the offering of OnG parties at the MCC would provide the Carmel Clay Community with unique party offerings. Michael next introduced Crystal Allen who presented information regarding the changes to the CCPR preschool programs offered at the MCC. With the aid of power point and reference to the Board packet materials, Michael reported (a) 10.4 Million Dollars in cash reserves, (b) 95% cost recovery from January to June and (c) 87% cost recovery from June 2009 to June 2010. He attributed success to implemented business plan recommendations, primarily consolidation of passes. He projected that operational funding needs would be significantly less at year end than in the last 2 years. Michael explained that the corporate pass program is being reevaluated with the goal to lighten the employer's role by tying the discounted percentage to the type of employer support rather than the number of employees. He attributed the financial success of the water park to the hot sunny weather, marketing campaign and overflow parking availability. After Staff explained the management of MCC revenues regarding credit card sales and information delays, Michael announced that Kurtis Baumgartner has just accepted an offer to fill the Recreation Manager position (vacated by Tess Pinter). V. COMMITTEE REPORTS A. Standing Committees 1 1. Personnel Committee: No Report. 2. Finance Committee: In J Engledow's absence, President Miller noted that the Committee is scheduled to meet on Thursday, July 15 at 5:00 p.m. at the Administrative Offices. 3. Properties Committee: S Dillon reported that the Committee met in June and received information about dog parks from a West Park neighbor. VI. ACTION ITEMS A. Minutes Rich Taylor June 22, 2010 Regular Park Board Meeting minutes were approved as presented. (Taylor, Dillon C -Un.) B. Financial Reports —Rich Taylor for Jim Engledow 1. Receipt of June Pentamation Financial Reports was acknowledged. (Taylor, Ketterman C -Un.) Michael noted that for the 2nd time this year, payroll was posted in the wrong month (A May and July payroll posted in June. Financials reflecting accurate postings was included in the board packet.) 2. Receipt of June Clay Township Financial Reports was acknowledged. (Taylor, Franklin C -Un.) C. Claims Rich Taylor for Jim Engledow 1. Claim Sheet July 13, 2010 was approved as presented. (Taylor, Kirsh C -Un.) 2. Clay Township Claim Sheet July 13, 2010 was approved as presented. (Taylor, Dillon C -Un.) D. Acceptance and/or Acknowledgement of Monies received Audrey Kostrzewa. No receipts to report. E. Consideration of Resolution B- 2010 -11 Requesting a City of Carmel Ordinance regarding Collections Michael Klitzing or Mark Westermeier Mark explained that while the current administrative collection process works for most, some that write bad checks make it necessary to use a more formal collection process. He reported that he had presented the ordinance idea at the afternoon meeting of the Council's Park, Recreation and Arts Committee at which City Attorney Doug Haney was present. Deb expressed the intention to have park staff work with the City attorney's office to craft a customized but similar process to that used by the City's Utilities Department. After the Board waived the reading of the resolution (Dillon, Ketterman (C -Un), it discussed and then approved Resolution B- 2010-11 as presented. (Dillon, Taylor C -Un.) VII. ATTORNEY'S REPORT- Debra Grisham A. Tort Claims. Deb reported a tort claim filed on July 6, 2010 for expenses related to the treatment of a head injury that occurred in the MCC lazy river was under investigation. She also reported that since her last report that she and staff were working on a tort claim process policy, she had confirmed with several public sector litigators that their clients follow the same practice the Park Board has been following and accordingly, no longer recommended implementation of an affirmative Board adopted policy. B. General. Deb stated that in light of the scheduled Executive Session for the same night, she would defer to the next meeting, her report on legal developments of interest. VIII. DIRECTOR'S REPORT Mark Westermeier In addition to his written report included in the Board Packet, Mark reported that the department could save up to $20,000 from the weekend switch to Cincinnati Bell for MCC and AO Internet connection services. IX. DISCUSSION ITEMS 1. J Ketterman expressed her frustration with having to carry her MCC pass to cross from the walking track into the fitness center; Susan reported that wristbands are being discussed as a possible solution. 2. J Ketterman mentioned bare spots in the MCC landscape which Mark confirmed to be on the list to address in the fall and spring planting seasons. 3. W Franklin relayed reports of resident frustration with website registration; Mark reported that he believed Chris Jefferson was to meet this week with Fat Atom representatives to address that matter. X. INFORMATION ITEMS 1. Plan Commission —J Hagan was absent; no report. 2. School Board President Miller welcomed new Carmel Clay Schools Board member Pam Knowles, appointed to serve on the Park Board and emphasized the workload demanded of members who serve multiple boards. P Knowles expressed her pleasure in serving on both boards and reported that she was being oriented to her new position on the School Board. 2 XI. BOARD COMMENTS None XII. ADJOURNMENT he meeting adjourned at approximately 7:30 p.m. (Ketterman, Franklin C -Un.) Signature: 6�/ Date: O Signature: 1" iii Date: ae io 3