HomeMy WebLinkAboutCCPR-08-25-09 (Approved: 9- S -U q
CARMEL /CLAY BOARD OF PARKS AND RECREATION
BOARD MEETING MINUTES
Regular Meeting
August 25, 2009, 7:00 P.M.
The Monon Center East
1235 Central Park Drive East
CARMEL, IN 46032
MEMBER ATTENDEES MEMBER ABSENTEES OTHERS
J Engledow M Westermeier
J Miller M Klitzing
D Dutcher Laura Arnold
P Chester D Grisham
S Dillon Kate Schneider
J Ketterman
J Hagan
T Tolson
Tricia Hackett
I. ROLL CALL
II. CALL TO ORDER
The regular board meeting of the Carmel /Clay Board of Parks and Recreation was convened at
approximately7:07 p.m. on August 25, 2009 pursuant to notice. President James Engledow, presiding over
the meeting, asked Dan Dutcher to take the roll. All Board members were present. Having confirmed the
presence of a quorum, President Engledow called the meeting to order. Others in attendance are noted
above.
NOTE: Hereinafter these minutes will state the motion, followed parenthetically by the name of the one who
made the motion (listed first) and then the one who seconded it. For example the motion would read, "It was
moved to approve the minutes...etc. (Dutcher, Tolson)." When a motion is carried but not unanimously, the
results of the vote will be listed i.e. "(Dutcher, Tolson; 6 to 2, with one abstaining). When the motion was
carried unanimously, a "C -Un" will be added i.e. "(Dutcher, Tolson; C -Un)."
III. PUBLIC COMMENTS Laura Arnold, an inaugural member of the Carmel /Clay Board of Parks and
Recreation and instrumental in the park initiative in Carmel and Clay Township, was welcomed to the meeting.
IV. ACTION ITEMS
A. Minutes Dan Dutcher
1. August 11, 2009 Regular Park Board Meeting Minutes were approved as presented. (Dutcher,
Ketterman C -Un.)
B. Financial Reports Judith F. Hagan
1. After noting the percentage of each major budget category relative to the whole budget in the 101 and
1047 Budgets, J Hagan moved for acknowledgement of receipt of the financial reports. (Hagan, Tolson
C -Un.)
C. Claims Judith F. Hagan
1. Claim Sheet August 25, 2009 was approved as presented. (Hagan, Ketterman C -Un.)
2. Clay Township Claim Sheet August 25, 2009 was approved as presented. (Hagan, Chester C -Un.)
D. Consideration of Part Time Personnel Handbook Michael Klitzing
Michael reported that Resolution 8- 25 -09 -01 and the attached Part Time Employees Handbook was
created from the Full Time Employee Handbook adopted pursuant to Resolution 5- 26- 09 -02, to
streamline the applicable provisions to part time employees. He explained that the Personnel
Committee considered it and agreed to unanimously recommend approval and offered to answer
questions. After the Park Board agreed to waive the reading of Resolution 8- 25 -09 -01 (J Miller, T Tolson
C -Un), J Miller and T Tolson moved and seconded approval of Resolution 8- 25- 09 -01. J Engledow
opened discussion by suggesting that a letter preface the handbook to welcome employees. Michael
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and Mark explained that while they were happy to add that, they clarified that the comprehensive training
and orientation process through which all employees are trained, together with the handbook and other
documents, serve to welcome the employee, J Engledow seemed satisfied. J Miller drew attention to
the Personnel Committee's particular endorsement of the leave policy that after 12 weeks of leave,
termination results and reemployment gained only through the reapplication process. T Tolson
commended Staff with the engagement of professional services to confirm legal compliance. Michael
agreed to research D Dutcher's question about how the City of Carmel treats coverage of domestic
partners after which the Park Board unanimously approved Resolution 8- 25- 09 -01.
E. Consideration of Business Plan Draft Recommendations Mark Westermeier
After the Park Board reviewed the recommendations made by PROS Consulting, LLC, it confirmed the
positions of the Park Board, contingent upon additional information and input expected at the joint
workshop of the Park Board and the elected officials scheduled to occur on Thursday, August 27 J
Miller and M Westermeier addressed the planned protocol for the joint workshop during which Mr. Miller
stated the objective to seek input and share perspective without final action. No action requiring a motion
and vote was taken.
V. DISCUSSION ITEMS None.
VI. BOARD COMMENTS
J Engledow thanked all Park Board members for coming to the second budget meeting.
M Westermeier reported that as the Township had not noticed the second budget meeting initiated by
the Carmel City Council, the Council alone reviewed the joint general operating fund budgets. He
noted that after requesting an explanation as to how the Interlocal Agreement provides for the
budget process if the submitted budget is not supported by both of the fiscal bodies, Mr. Sharp
moved to reject the 2010 Park General Fund 101 Budget which passed 5 to 2.
VII. ADJOURNMENT T meeting adjourned at approximately 8:30 p.m.
Signature wb AL Date: Q• 3 c>9
Signatur-. Date: qltk:
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