HomeMy WebLinkAboutCCPR-04-28-09 (Approved: 6
CARMEL /CLAY BOARD OF PARKS AND RECREATION
BOARD MEETING MINUTES
Regular Meeting
April 28, 2009, 6:00 P.M.
The Monon Center West
1195 Central Park Drive West
CARMEL, IN 46032
MEMBER ATTENDEES MEMBER ABSENTEES OTHERS
J Engledow M Westermeier
J Miller (arrived 6:08) M Klitzing
D Dutcher A Kostrzewa
P Chester D Grisham
S Dillon Kate Schneider
J Ketterman
Tricia Hackett
J Hagan
T Tolson
ROLL CALL
II. CALL TO ORDER
The regular board meeting of the Carmel /Clay Board of Parks and Recreation was convened at
approximately 6:05 p.m. on April 28, 2009 pursuant to notice. President James Engledow, presiding over
the meeting, asked Dan Dutcher to take the roll. All Board members were present once Joe Miller
arrived as noted above. Having confirmed the presence of a quorum, President Engledow called the
meeting to order.
NOTE: Hereinafter these minutes will state the motion, followed parenthetically by the name of the one
who made the motion (listed first) and then the one who seconded it. For example the motion would
read, "It was moved to approve the minutes...etc. (Dutcher, Tolson)." When a motion is carried but not
unanimously, the results of the vote will be listed i.e. "(Dutcher, Tolson; 6 to 2, with one abstaining).
When the motion was carried unanimously, a "C -Un" will be added i.e. "(Dutcher, Tolson; C -Un)."
PUBLIC COMMENTS None
I11. ACTION ITEMS
A. Minutes Dan Dutcher
1. April 14, 2009 Regular Park Board Meeting Minutes were approved as presented. (Dutcher,
Chester, C -Un.)
B. Claims Judith F. Hagan
1. Claim Sheet April 28, 2009 was approved as presented. (Hagan, Chester C -Un.)
2. Central Park Claim Sheet April 28, 2009 was approved as presented. (Hagan, Dutcher C-
Un.)
3. Clay Township Claim Sheet April 28, 2009 was approved as presented. (Hagan, Ketterman
C -Un.)
C. Consideration of St. Vincent's Sponsorship Michael Klitzing
Michael presented a power point presentation of three (3) sponsorship scenarios for the Board to
consider for presentation to St. Vincent Carmel. The three options ranged in duration from 1 to 3
years, with an increase of identification opportunities and sponsor dollars with each additional
year. The members and staff addressed various points including (a) a concern about precedent
with regard to logo displays and locations, (b) which objective, advertising, community
scholarships, exclusive health care provider designation, interested St. Vincent most, (c) the
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distinctions of advertising and community assistance; (d) whether the Park Board should be
focused on advertising as opposed to providing community scholarships given its financial model,
(e) whether the Park Board should have discretionary use of sponsorship money or designated by
the sponsor and (f) the actual cost of sponsored programs funded with waivers as opposed to
sponsored funds and the affect of each on the bottom line of The Monon Center operations.
Alternative approaches were suggested. After much more discussion, the Board authorized M
Klitzing to present to St. Vincent Carmel the three (3) scenarios presented at the Park Board
meeting and to negotiate a recommended sponsorship package for consideration by the Park
Board. Hagan, Dillon, C -Un
IV. DISCUSSION ITEMS J Engledow thanked Tim Tolson and all appointees of the Park Board's
Common Construction Wage Committee for their service after D Grisham reported that the wages for
Founder's Park, Phase II, Hazel Landing Park and Central Park had been set earlier that day.
V. BOARD COMMENTS
T Hackett reported that the Carmel Clay School Board agreed to contract with the Park Board for
another three (3) year term for the After and Before School Program. M Klitzing suggested that he
would work with school management on a press release.
S Dillon reminded the Park Board that Francis Brockman needed to be appropriately remembered
for her generous gift of approximately $306,000.00 used in the development of Central Park. J
Hagan suggested that the Properties Committee recommend an appropriate memorial.
J Hagan stated that at its next meeting on May 5, 2009 at 4:00 p.m., the Finance Committee would
address the Clerk- Treasurer's inability to provide the payroll detail numbers requested over the last
several months.
J Ketterman commended Staff for the Pool Opening signs; M Klitzing reported that all Before and
After School Care participants would receive a complimentary pass in exchange for completing a
survey.
J Engledow reminded all that and Executive Session has been noticed to follow the park Board
meeting.
J Hagan reported that the City Council Park Recreation Committee would meet on Tuesday, May
12 at 3:00 p.m. and invited all members to attend.
VI. ADJOURNMENT
Thee ting a•' ur ed at approximately 7:25 p.m. (Ketterman, Hackett C -Un.)
Signature:ji.l Date: (OC?
//a
Signature: tut) Date: C Z .09
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