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HomeMy WebLinkAboutCCPR-03-24-09 (Approved: 1 1- 1- 6/ CARMEL/CLAY BOARD OF PARKS AND RECREATION BOARD MEETING MINUTES Regular Meeting March 24, 2009, 6:00 P.M. The Monon Center West 1195 Central Park Drive West CARMEL, IN 46032 MEMBER ATTENDEES MEMBER ABSENTEES OTHERS J Engledow M Westermeier J Miller M Klitzing D Dutcher A Kostrzewa P Chester D Grisham S Dillon Dennis Byrne J Ketterman Tricia Hackett J Hagan T Tolson ROLL CALL II. CALL TO ORDER The regular board meeting of the Carmel /Clay Board of Parks and Recreation was convened at approximately 6:00 p.m. on March 24, 2009 pursuant to notice. President James Engledow, presiding over the meeting, asked Dan Dutcher to take the roll. All Board members were present. Having confirmed the presence of a quorum, President Engledow called the meeting to order. NOTE: Hereinafter these minutes will state the motion, followed parenthetically by the name of the one who made the motion (listed first) and then the one who seconded it. For example the motion would read, "It was moved to approve the minutes...etc. (Dutcher, Tolson)." When a motion is carried but not unanimously, the results of the vote will be listed i.e. "(Dutcher, Tolson; 6 to 2, with one abstaining). When the motion was carried unanimously, a "C -Un" will be added i.e. "(Dutcher, Tolson; C -Un)." III. PUBLIC COMMENTS President Engledow offered Mr. Byrne of 11138 Meadows Drive, Fishers, IN 46038 to speak. Mr. Byrne reminded the Board of his visit in 2008 on behalf of the Disc Golf Union, a volunteer group organized to promote disc golf and expressed interest in meeting with the Properties Committee to follow up on his recommendations for disc golf in the Carmel /Clay Park System. S Dillon told Mr. Byrne that the Properties Committee had met and decided that rather than make piece meal development decisions, it would wait to review the MIG- prepared Strategic Master Plan. Mr. Byrne accepted this position and reported that his interest in Camel /Clay Park development dated back to his service on the Hazel Landing Park steering committee and that in fact, Disc Golf "Trails" work well in flood plain areas and mentioned that grants are available to develop them. S Dillon assured Mr. Byrne that he will be contacted when the Properties Committee is ready to move forward on this matter. IV. ACTION ITEMS A. Minutes Dan Dutcher 1. March 10, 2009 Regular Park Board Meeting Minutes were approved as presented with the corrected spelling of Mr. Steve Backer's name. (Dutcher, Miller C -Un.) B. Financial Reports Judith F. Hagan After M Klitzing confirmed that encumbered funds in the Park 101 Fund were for 2008 unemployment expenses, J Hagan moved to acknowledge both the Township Park Capital Fund 1215 Report and the City's Pentamation Report. (Hagan, Chester C- Un.) 1 C. Claims Judith F. Hagan 1. Claim Sheet March 24, 2009 was approved as presented. (Hagan, Dillon C -Un.) 2. Central Park Claim Sheet March 24, 2009 was approved as presented. (Hagan, Chester C- Un.) 3. Clay Township Claim Sheet March 24, 2009 was approved as presented. (Hagan, Chester C -Un.) D. Common Construction Wage Committee Appointments Deb Grisham D Grisham reported that in addition to Mr. Tim Tolson who was willing to serve as the Industry representative, she was able to confirm the Mr. Steve Pittman was willing and available to serve as the taxpayer appointment and that Mr. David Lambdin was willing and available to serve as the County's taxpayer appointment. The Board appointed to its Common Construction Wage Committee for public works projects costing $150,000 or more that are to be let by the Park Board within 12 months of the Wage Hearing, Tim Tolson as the industry representative and Steve Pittman as the taxpayer who pays the tax that will be the funding source for the project and resides in the county where the project is located. (Miller, Ketterman C -Un.) E. Consideration of Resolution 3- 10 -09 -01 to Adopt the Park Board Visioning Matrix Michael Klitzing. The Park Board approved Resolution 3- 10 -09 -01 (tabled at the 3 -10 -09 meeting) as presented, with the Tactics completion dates adjusted in anticipation of approval at tonight's meeting. J Engledow reported that he made an executive decision that the Board did not require another meeting to further vet the Matrix. After the Board agreed to waive the reading of the Resolution (Tolson, Hagan C -Un), it adopted Resolution 3- 10 -09 -01 as presented in the Board packet (Tolson, Hagan C -Un.) The members reached consensus that the first and last sentences of the Vision statement in the Matrix should replace the outdated mission statement on meeting agendas. V. DISCUSSION ITEMS Mark distributed an email received earlier in the day from the City's Clerk- Treasurer regarding the park subsidy in which she reported several transfers and characterized the subsidy as a loan. J Hagan illustrated the options (including the funds) that had been discussed by the City and Township officials and what the Resolutions actually authorized, unfortunately in contradiction to the intent expressed both prior to and after the resolutions' passage. Mark reported that Magers Accounting Service will be able to complete the QuickBooks set up sometime after the Clerk- Treasurer provides the needed payroll detail, delivery expected to be around mid April. Mark reported that Carmel, Indianapolis, and Westfield received a "Designation" from Rails to Trails as the Monon Trail is being inducted into the Rails to Trails "Hall of Fame VI. BOARD COMMENTS J Hagan reported that the Finance Committee will meet tomorrow (3- 19 -09) at 3:30. T Hackett reported that she expects the School Board to make a decision at its April 27, 2009 meeting, about the process it plans to follow regarding the management of its Before and After School Care program. VII. ADJOURNMENT Th- meeting :djour d at approximately 7:15 p.m. (Ketterman, Dillon C-Un.) Signature: v NS Date: 67('O IP Signature: Date: 1- 1 'P '09 1 2