HomeMy WebLinkAboutCCPR-01-31-09 (Approved: 0.2 4- (3
CARMEL /CLAY BOARD OF PARKS AND RECREATION
BOARD MEETING MINUTES
Regular and Annual Meeting
January 31, 2009, 8:00 A.M.
The Monon Center West
1195 Central Park Drive West
CARMEL, IN 46032
MEMBER ATTENDEES MEMBER ABSENTEES OTHERS
J Engledow J Hagan M Westermeier
J Miller J Ketterman M Klitzing
D Dutcher D Grisham
P Chester Rep.from Crew
S Dillon Leon Younger
T Tolson
Tricia Hackett
ROLL CALL
II. CALL TO ORDER
The regular board meeting of the Carmel /Clay Board of Parks and Recreation was convened at
approximately 8:00 a.m. on January 31, 2009 pursuant to notice. President James Engledow, presiding
over the meeting, asked Dan Dutcher to take the roll. All Board members were present except Judy
Hagan and Joan Ketterman as noted above. Having confirmed the presence of a quorum, President
Engledow called the meeting to order.
NOTE: Hereinafter these minutes will state the motion, followed parenthetically by the name of the one
who made the motion (listed first) and then the one who seconded it. For example the motion would
read, "It was moved to approve the minutes...etc. (Dutcher, Tolson)." When a motion is carried but not
unanimously, the results of the vote will be listed i.e. "(Dutcher, Tolson; 6 to 2, with one abstaining).
When the motion was carried unanimously, a "C -Un" will be added i.e. "(Dutcher, Tolson; C -Un)."
III. ACTION ITEMS
A. Claims J Miller
1. Claim Sheet January 31, 2009 was approved as presented. (Miller, Tolson C -Un.)
2. Central Park Claim Sheet January 31, 2009 was approved as presented (Miller, Dutcher C-
Un.);
3. Clay Township Claim Sheet January 31, 2009 was approved as presented (Miller, Tolson, C-
Un.)
B. Other
1. Central Park: Public Works Control Points Project Mark Westermeier
Deb Grisham explained that since the Park Board authorized the pursuit of the Access
Control and Casework Cabinetry projects pursuant to applicable Indiana law at its January
13, 2009 meeting, Summit Construction Co., Inc.and staff have been working to confirm the
necessity of engaging an Architect or Engineer for this project as it involves ADA issues as
well as the requirement to submit certified plans to the appropriate State agency for approval
or release. After some discussion, the Park Board authorized the Park Department Director
to confirm the need to engage an Architect or Engineer for the Control Point and Casework
Cabinetry Project and in the event of such confirmation, authorized the Park Board.
President to negotiate and the Park Board attorney to prepare a professional services
agreement to engage such professional at a cost not to exceed the Director's purchasing
authority. (Dutcher, Chester C -Un.)
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2. Business Matters.
President Engledow verified that the meeting noticed for February 2, 2009 was
cancelled and that the next Park Board meeting will be Tuesday, February 17, 2009
at 7:00 a.m. primarily for claims with the regular meeting on February 24, 2009 at
6:00 p.m., expected to be longer like the first meeting of the month.
S Dillon reminded the members that the Properties Committee will meet on Monday
February 2, 1009 at 5:00 p.m. at the Park Department's Administrative Offices and
encouraged all members to attend.
IV. ADJOURNMENT
T meeting ...jburned at approximately 8:12 a.m. (Dutcher, Chester C -Un.)
Signature: 611k.- Date: 31Dq10
Signature: ruo Date: Z' 2- D
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