HomeMy WebLinkAboutCCPR-06-24-08 (Approved: 1 f 0 5
CARMEL /CLAY BOARD OF PARKS AND RECREATION
BOARD MEETING MINUTES
Regular Meeting
June 24, 2008, 7:00 P.M.
The Monon Center East
1235 Central Park Drive East
CARMEL, IN 46032
MEMBER ATTENDEES MEMBER ABSENTEES OTHERS
J Engledow J Rosensteele M Westermeier
J Ketterman S Dillon M Klitzing
J Hagan A Kostrzewa
P Chester Tonia Lopez
Tim Tolson
D Dutcher
J Miller (arrived 7:27)
ROLL CALL
II. CALL TO ORDER
The regular board meeting of the Carmel /Clay Board of Parks and Recreation was convened at
approximately 7:08 p.m. on June 24, 2008 pursuant to notice. President James Engledow asked
Secretary Pattie Chester to take the roll. Board members present other than J Engledow and P Chester
included T Tolson, D Dutcher, J Hagan and J Ketterman. J Miller arrived after the roll call as noted
above. J Rosensteele and S Dillon were absent. Having confirmed the presence of a quorum, President
Engledow called the meeting to order.
NOTE: Hereinafter these minutes will state the motion, followed parenthetically by the name of the one
who made the motion (listed first) and then the one who seconded it. For example the motion would
read, "It was moved to approve the minutes...etc. (Dutcher, Tolson)." When a motion is carried but not
unanimously, the results of the vote will be listed i.e. "(Dutcher, Tolson; 6 to 2, with one abstaining).
When the motion was carried unanimously, a "C -Un" will be added i.e. "(Dutcher, Tolson; C -Un)."
III. STAFF REPORTS
Following discussion regarding the use of the email addresses set up on the Park Department server for
the Park Board members, A Kostrzewa was instructed to set up the park address email inbox to forward
to the previously used email addresses for all park board members except for J Rosensteele and J
Miller.
IV. ACTION ITEMS
A. Minutes Pattie Chester
June 10, 2008 Regular Park Board Meeting Minutes were approved with the changes previously
submitted and one not reflected as "colored" instead of "collared" on page 3. (Chester, Dutcher C-
Un.)
B. Financial Reports Judy Hagan
The Park Board accepted the Financial Reports as submitted and tabled from the June 10
meeting, having found all to be in order. (Hagan, Tolson, C -Un.)
C. Claims J Hagan
1. Claim Sheet June 24, 2008 was approved as presented. (Hagan, Dutcher C -Un.)
2. Park Bond Claim Sheet June 24, 2008 was approved as presented (Hagan, Ketterman C-
Un.) M Klitzing addressed several questions as follows:
a. The A &M Door invoice regarded the outdoor aqua entry building and faces the
concession area;
b. New benches are located in the aqua locker rooms and were described.
c. While ADA doors were installed pursuant to specifications, additional buttons were
installed to allow the doors to open individually instead of both at once.
d. Cutlery for food services is intended for use at The Monon Center for catering and later in
the cafe. Cutlery provided under the prior catering arrangement with Crystal was no longer
provided when that contract was terminated.
e. The two workstations and CAT lines were installed in the upstairs office area.
f. The Microsoft Office software originally purchased did not include Microsoft Office
Powerpoint, so an upgrade to the 2007 version plus PowerPoint was purchased.
g. Box lockers were added near the track to encourage use by track users.
D. Central Park Matters Mark Westermeier.
Mark stated that he had hoped to be, but is not yet, in a position to identify the party responsible
for the damage to six conduits and electrical, fiber and video cable lines housed within them. He
stated that he is working with Becker Landscaping as it appears that a subcontractor installed
irrigation lines too close to the conduits. He is working with them and the insurance company. He
noted the repair cost estimate of $100,000.00 so long as power to The Monon Center buildings
can be turned off during the repair.
V. Discussion Items.
T Tolson asked what can be done to avoid another such incident to the cable lines. Mark advised that
this should never have occurred once and it is not expected to occur a second time. Accurate locations
of the underground conduits and lines were reportedly supplied.
VI. Board Comments.
J Hagan noted that she had not received feedback from Board members on the capital plan draft.
J Engledow issued a reminder that all future regular Park Board meetings will be held at 6:00 p.m.
Jim thanked J Miller for his work over 4 years as the school board representative.
Joe responded that he is expecting to be appointed to the Park Board by the Mayor and that he expects
the School board to appoint a new representative to the Park Board in early July.
J Hagan asked for a website update and a June to June comparison at the next meeting.
M Klitzing explained the email and postcards communication practices to remind pass holders about the
need to renew their passes.
J Hagan announced that the Township and City Joint budget meeting is scheduled for Thursday, July
17th at 3 p.m. in Council Chambers at City Hall.
After some discussion about setting a date for a Park Board work session /retreat, J Engledow agreed to
email all with several Saturday dates from which to indicate availability.
VII. Adjournment
The meeting adjourned at approximately 7:37 p.m.
Signature: e Cc -t Date: r/ G r
Signature: &1 6„t Date: 7 cs —O
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