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HomeMy WebLinkAboutCCPR-03-25-08 (Approved: 4 A D 8 CARMEL /CLAY BOARD OF PARKS AND RECREATION BOARD MEETING MINUTES Regular Meeting March 25, 2008, 6:00 P.M. The Monon Center East 1235 Central Park Drive East CARMEL, IN 46032 MEMBER ATTENDEES MEMBER ABSENTEES OTHERS S Dillon J Rosensteele M Westermeier D Dutcher M Klitzing J Hagan D Grisham J Engledow A Kostrzewa Tim Tolson P Chester J Miller (arrived 6:10) J Ketterman (arrived 6:05, left 6:40) ROLL CALL II. CALL TO ORDER The regular board meeting of the Carmel /Clay Board of Parks and Recreation was convened at approximately 6:00 p.m. on March 25, 2008 pursuant to notice. President James Engledow asked Secretary Pattie Chester to take the roll. Board members present other than J Engledow and P Chester included S Dillon, T Tolson, J Hagan, and D Dutcher. J Ketterman and J Miller arrived after the roll call. J Rosensteele was absent. Having confirmed the presence of a quorum, President Engledow called the meeting to order. NOTE: Hereinafter these minutes will state the motion, followed parenthetically by the name of the one who made the motion (listed first) and then the one who seconded it. For example the motion would read, It was moved to approve the minutes...etc. (Dutcher, Tolson)." When a motion is carried but not unanimously, the results of the vote will be listed i.e. "(Dutcher, Tolson; 6 to 2, with one abstaining). When the motion was carried unanimously, a "C -Un" will be added i.e. "(Dutcher, Tolson; C -Un)." III. STAFF REPORTS None IV. ACTION ITEMS A. Minutes Pattie Chester 1. March 11, 2008 Regular Park Board Meeting Minutes were approved (Chester, Dillon C -Un.) as presented with 3 changes: o Addition of "entrance plaza" to the end of the sentence at VIII(3)(vii)(d); o Replace IX(2) to read as follows: "J Hagan asked about a key pad for the back hall stair to allow swimmers to return to the fitness area locker rooms discretely instead of having to return via the main lobby, which will be considered, and o Replace the first sentence at IX(5) to read as follows: "S Dillon requested a list of capital projects for planning purposes. 2. March 11, 2008 Park Board Executive Session Meeting Minutes were approved as presented. (Chester, Dillon C -Un.) B. Claims J Hagan 1. Claim Sheet March 25, 2008 was approved as presented. (Hagan, Dutcher C -Un.) 2. Park Bond Claim Sheet March 25, 2008 was approved as presented (Hagan, Tolson C -Un.) 1 C. Central Park Matters Mark Westermeier. (As no action was requested, Central Park related items were deferred to Item VI Discussion Items.) V. Attorney's Report Debra Grisham A. Tort Claims: Deb reported no new claims. B. General: No report. VI. Discussion Items. A. April Meeting Date changed. After discussion about the lack of a confirmed quorum for the April 8, 2008 Meeting, the Board determined that it should be canceled and replaced with a claims meeting on Monday, April 14, 2008 at 7:00 a.m. in the second floor conference room in The Monon Center West. The items typically addressed at the first meeting of the month will be deferred to the second regular meeting of the Park Board scheduled for Tuesday, April 22, 2008. B. Central Park Mark Westermeier. Mark delivered the following report: 1. Project List: Mark distributed the project list attached as Appendix A. He explained that the list encompassed only significant time and /or cost projects but did not include daily projects or general day -to -day tasks that can be time consuming like personnel matters. He confirmed that the Impact Fee Fund can be used for only Hazel Landing Park, Founders Park, Cherry Tree Park and West Park and that none of the Central Park projects on the list are to be paid with the current bond funds but rather would be funded from COIT. S Dillon expressed a priority for the West Park drainage situation as she believes there is a limited timeframe during which the type of contractor is available to complete it. Mark summarized the drainage status for the benefit of the Board explaining that the problem area lies north of Jill's Hill. John South of the Hamilton County Surveyor's office advised Mark that the tiles had likely been clogged by the prairie roots and /or broken by a combination of decay and development equipment and offered to draw up construction ready plans for a remedy. J Hagan suggested that as- builts be obtained after the fix to avoid future interruption /damage. 2. Central Park: o The Monon Center East: As regards exterior lighting enhancement, Meridian Engineering delivered lighting recommendation rather than the eye level standards that were requested. Mark explained that eye level lighting is necessary to accommodate adjustments that eyes are required to make when a person goes outside from inside. While he has not received a plan to share, he anticipates pedestrian scale lighting. S Dillon asked if the step lighting could be changed for more illumination. Mark stated that they could but that LED lights have a longer life. J Engledow suggested that the lighted bollards at the Engledow facility be observed as he believes them to be a light provider and not just way finders. o The Monon Center West: Mark reported that a card swipe system was recommended to allow access from fitness down to aquatics using the stairwell. Some questions regarding logistics will be explored. A brief discussion concerned users of the upstairs locker rooms. Michael confirmed that use of the upstairs locker rooms has not been restricted to adults and that family use has not been a problem. o General: Interior Lighting: The Lutron laptop and the pda sensor adjustor with regard to interior lighting have been malfunctioning. Mark explained that the building operates on a Lutron copyrighted software system and agreed to request a back up in case of similar equipment issues. Systems Assessment "Commissioning the Building Summit's Gene Marguson is making progress in his systems assessment. Mark summarized the water pressure and temperature issues and reported that the answer may lie with the mixing valves or the booster pumps. It was confirmed that the Health code requires hot running water at sinks. Mark agreed to ask Gene about the finish on the MCE terrace fencing. 2 VII. Board Comments. A. J Miller reported that during spirited discussion about the placement of ball fields at Cherry Tree Elementary School, members of the public asked why placement could not be within the current parkland instead of the school grounds which Joe suggested was a symptom of green space shortage in Clay Township. He noted that another meeting was scheduled for Tuesday, April 15, 2008 at 6:00 p.m. B. S Dillon acknowledged that when an entity has land, money or any other amenity, others have an interest in it. She noted that the Board has stayed true to its mission and its strategic plans which will soon be updated. C. J Hagan suggested that the Park Board might want to consider getting back into the acquisition mode. A discussion of the status of the Conner Prairie land at 146th and River Road followed. D. D Dutcher asked for input on the Monon Overlay changes that the Council made before it was sent back to the Plan Commission. He asked for comments on the bike path plan that was acknowledged to be too encompassing as to be confusing. He stated that he believed the confusion would be addressed by splitting the information into 2 maps with completion targeted prior to Bike to Work Day scheduled in May. XII. Adjournment A motion was made to adjourn at approximately 6:55 p.m. (Dillon, Tolson C -Un.) Signature: c Ct 4 X Date: y/ 4/ /D r Signature: 0/4 j- fir/ Date: Iii 1 1 1 3