HomeMy WebLinkAboutBPW-12-15-10 C
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Office of the
Clerk- Treasurer
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BOARD OF PUBLIC WORKS AND SAFETY
WEDNESDAY, DECEMBER 15, 2010
AT 10:00 A.M.
COUNCIL CHAMBERS
CARMEL CITY HALL
ONE CIVIC SQUARE
NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD OF
PUBLIC WORKS WILL HOLD A MEETING ON WEDNESDAY,
DECEMBER 15 2010 AT 10:00 A.M. IN THE COUNCIL CHAMBERS,
CITY HALL, ONE CIVIC SQUARE
THE PURPOSE OF THE MEETING IS CITY BUSINESS
ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571 -2414
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City of Carmel
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Office of the
Clerk Treasurer
Board of Public Works and Safety Meeting
AGENDA
Wednesday, December 15, 2010 10:00 a.m.
Council Chambers City Hall One Civic Square
MEETING CALLED To ORDER
1. MINUTES
a. Minutes from the December 1, 2010 Regular Meeting.
2. PERFORMANCE BONDS
a. Resolution No. BPW- 12- 15- 10 -01; Village of West Clay; Section 10010A; Water Mains;
John Duffy, Director of the Department of Utilities
b. Resolution No. BPW- 12- 15- 10 -02; The Shoppes at Providence; Phase II; Sanitary Sewers;
John Duffy, Director of the Department of Utilities
c. Resolution No. BPW- 12- 15- 10 -03; The Shoppes at Providence Phase II; Right of Way
Improvements; Steve Shaver, Buckingham Corporation
d. Resolution No. BPW- 12- 15- 10 -04; Roberts Camera; Right of Way Improvements; Steve
Shaver, Buckingham Corporations
e. Resolution No. BPW- 12- 15- 10 -05; Long Ridge Estates; Section 4; Streets; Timothy Walter,
Platinum Properties
f. Resolution No. BPW- 12- 15- 10 -06; Long Ridge Estates; Section 4; Street Signs; Timothy
Walter, Platinum Properties
g. Resolution No. BPW- 12- 15- 10 -07; Long Ridge Estates; Section 4; Curb and Gutters;
Timothy Walter, Platinum Properties
3. BID OPENINGS AND AWARDS
a. Bid Opening for the 2010 LED Street Light Refitting Part 2; David Huffman, Street
Commissioner
ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571 -2414
4. CONTRACTS
a. Request for Purchase of Goods and Services; Change Order #1; 2010 Concrete Program;
The Hunt Paving Company; (increase $61,031.12); David Huffman, Street Commissioner
b. Request for Purchase of Goods and Services; Dialogic Communications Corporation;
(55,100.00); License and Support Agreement; Marvin Stewart, Director of Communication
Center
c. Request for Purchase of Goods and Services; Irwin Computer Services; ($60,000.00); Web
Page Maintenance; Steve Engelking, Director of the Department of Administration
d. Request for Purchase of Goods and Services; A &F Engineering; Additional Service #1;
(516,255.00); 116 and Gray and 111 and Pennsylvania; Mike McBride, City Engineer
e. Request for Purchase of Goods and Services; Change Order #1; Hunt Paving Company;
(increase 532,335.16); Village of Mt. Carmel Drainage Project; Mike McBride, City Engineer
5. REQUEST TO USE CITY FACILITIES /PROPERTIES
a. Request to Use City Streets; Race; September 24, 2011; 8:00 a.m. to 10:00 a.m.; Chad
Antcliff
b. Request to Use City Streets; Race; Saturday, February 12, 2011; 8:00 a.m. to 10:00 a.m.;
Marty Day, Runners
6. OTHER
a. Request for Approval of Easement Agreement; David W /Jaclyn A. Leman; John Duffy,
Director of the Department of Utilities
b. Request for Approval of Easement Agreement; G. William Armstrong Revocable Trust;
Instrument No. 2009003731; John Duffy, Director of the Department of Utilities
c. Request for Approval of Easement Agreement; G. William Armstrong Revocable Trust;
Instrument No. 2010008652; John Duffy, Director of the Department of Utilities
d. Request for Approval of Easement Agreement; G. William Armstrong Revocable Trust;
Instrument No. 200600027989; John Duffy, Director of the Department of Utilities
e. Request for Approval of Easement Agreement; G. William Armstrong Revocable Trust;
Instrument No. 2009064156; John Duffy, Director of the Department of Utilities
f. Request for Variance; Fence in Easement; 11217 Basswood Court; Denise Martin
g. Request for Temporary Construction Entrance; 111 Eric Carter, Weihe
Engineers
h. Request for Final Plat Approval; The Cottages at Carmel; Block 0; Justin Moffett, Guilford
Commons, LLC
i. Request for Temporary Recreation Pathway Closure and Open Cut; 2200 W. Main Street;
Resa Glover, Vectren
j. Request for Temporary Recreation Pathway Closure and Open Cut; 117 and College;
Brian Cravens, AT &T
k. Request for Lane, Sidewalk and Bike Lane Closures; 11403 Gray Road; Garry Baker,
Cobalt Telecom
1. Notification of Bond Renewal; Diana L. Cordray, Clerk Treasurer
7. ADJOURNMENT
BOARD OF PUBLIC WORKS SAFETY MEETING
MINUTES
WEDNESDAY, DECEMBER 15, 2010 —10:00 A.M.
COUNCIL CHAMBERS CITY HALL ONE CIVIC SQUARE
MEETING CALLED TO ORDER
Board Member Burke called the meeting to order at 10:00 a.m.
MEMBERS PRESENT
Board Members; Lori Watson, Mary Ann Burke; Deputy Clerk; Sandy Johnson
MINUTES
Minutes from the December 1, 2010 meeting approved 2 0.
PERFORMANCE RELEASES
Resolution No. BPW- 12- 15- 10 -01; Village of West Clay; Section 10010A; Water Mains; Board Member Burke
g moved to approve. Board Member Watson seconded. Request approved 2 -0.
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Resolution No. BPW- 12- 15- 10 -02; The Shoppes at Providence; Phase II; Sanitary Sewers; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 2 -0.
Resolution No. BPW- 12- 15- 10 -03; The Shoppes at Providence Phase II; Right of Way Improvements; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0.
Resolution No. BPW- 12- 15- 10 -04; Roberts Camera; Right of Way Improvements; Board Member Burke moved
to approve. Board Member Watson seconded. Request approved 2 -0.
Resolution No. BPW- 12- 15- 10 -05; Long Ridge Estates; Section 4; Streets; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2 -0.
Resolution No. BPW- 12- 15- 10 -06; Long Ridge Estates; Section 4; Street Signs; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2 -0.
Resolution No. BPW- 12- 15- 10 -07; Long Ridge Estates; Section 4; Curb and Gutters; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 2 -0.
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BID OPENING /AWARDS
Bid Opening for the LED Street Lighting Refit Phase II: Board Member Burke opened and read the bids aloud;
Company Amount
H.D. Supply $80, 840.00
GSSI Group S68, 474.00
Chapman Electric $81,760.00
Kirby Risk S84, 500.00
Tech Light $81, 025.00
The Bids were given to Dave Huffman, Street Commissioner for review and recommendation.
CONTRACTS
Request for Purchase of Goods and Services; Change Order #1; 2010 Concrete Program; The Hunt Paving
Company; (increase $61,031.12); Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 2 -0.
Request for Purchase of Goods and Services; Dialogic Communications Corporation; ($5,100.00); License and
Support Agreement; Board Member Burke moved to approve. Board Member Watson seconded. Request
l approved 2 -0.
Request for Purchase of Goods and Services; Irwin Computer Services; ($60, 000.00); Web Page Maintenance;
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0.
Request for Purchase of Goods and Services; A &F Engineering; Additional Service #1; (S16,255.00); 116 and
Gray and 111 and Pennsylvania; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 2 -0.
Request for Purchase of Goods and Services; Change Order #1; Hunt Paving Company; (increase $32,335.16);
Village of Mt. Carmel Drainage Project; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 2 -0.
USE OF CITY FACILITIES
TABLED 10/6/10; Request to Use City Facilities and Street; Race; Saturday, June 11, 2011; 4:00 a.m. to 9:00
p.m.; Board Member Burke moved to approve. Board Member Watson seconded. Approved 3 -0.
Request to Use City Streets; Race; September 24, 2011; 8:00 a.m. to 10:00 a.m.; Board Member Burke moved
to approve. Board Member Watson seconded. Request approved 2 -0.
Request to Use City Streets; Race; Saturday, February 12, 2011; 8:00 a.m. to 10:00 a.m.; Board Member Burke
4moved to approve. Board Member Watson seconded. Request approved 2 -0.
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OTHER
ar
;Request for Approval of Easement Agreement; David W /Jaclyn A. Leman; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2 -0.
Request for Approval of Easement Agreement; G. William Armstrong Revocable Trust; Instrument No.
2009003731; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-
0.
Request for Approval of Easement Agreement; G. William Armstrong Revocable Trust; Instrument No.
2010008652; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-
0.
Request for Approval of Easement Agreement; G. William Armstrong Revocable Trust; Instrument No.
200600027989; Board Member Burke moved to approve. Board Member Watson seconded. Request approved
2 -0.
Request for Approval of Easement Agreement; G. William Armstrong Revocable Trust; Instrument No.
2009064156; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-
0.
Request for Variance; Fence in Easement; 11217 Basswood Court; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 2 -0.
Request for Temporary Construction Entrance; 111 /Pennsylvania; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 2 -0.
Request for Final Plat Approval; The Cottages at Carmel; Block 0; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 2 -0.
Request for Temporary Recreation Pathway Closure and Open Cut; 2200 W. Main Street; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 2 -0.
Request for Temporary Recreation Pathway Closure and Open Cut; 11 7 i11 and College; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 2 -0.
Request for Lane, Sidewalk and Bike Lane Closures; 11403 Gray Road; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2 -0.
Notification of Bond Renewal
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ADJOURNMENT
l i t Board Member Burke Adjourned at 10:16 a.m.
Diana L. Cordray, IAMC/
Clerk- Treasurer
Approved
/iyor James Brainard
ATTEST:
Di na L. Cordray,
Clerk Treasurer
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