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Home My WebLink AboutBPW-01-05-11 Ui Po III C ity of C arme l 9 NCO I♦v Office of the Clerk- Treasurer zit .n r LS BOARD OF PUBLIC WORKS AND SAFETY WEDNESDAY, JANUARY 5, 2011 AT 10:00 A.M. COUNCIL, CHAMBERS CARMEL CITY HALL ONE CIVIC SQUARE NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD OF PUBLIC WORKS WILL HOLD A MEETING ON WEDNESDAY, JANUARY 5, 2011 AT 10:00 A.M. IN THE COUNCIL CHAMBERS, CITY HALL, ONE CIVIC SQUARE THE PURPOSE OF THE MEETING IS CITY BUSINESS ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571 -2414 oFCgp (Z City 0 n Office of the Clerk Treasurer Board of Public Works and Safety Meeting AGENDA Wednesday, January 5, 2011 10:00 a.m. Council Chambers City Hall One Civic Square MEETING CALLED To ORDER 1. MINUTES a. Minutes from the December 15, 2010 Regular Meeting. 2. PERFORMANCE BONDS a. Resolution No. BPW- 01- 05- 11 -01; Midwest ISO; Erosion Control Project; Larry Longman, Lauth Construction b. Resolution No. BPW- 01- 05- 11 -02; Legacy Towns Flats; Hopewell Parkway; Todd May, J.C. Hart c. Resolution No. BPW- 01- 05- 11 -03; Long Ridge Estates; Section 4; Installation of Waterline; John Duffy, Director of the Department of Utilities 3. CONTRACTS a. Request for Purchase of Goods and Services; Speck and Associates; ($35,000.00); Services not Specified in Contract; Mike Hollibaugh, Director of the Department of Community Services b. Request for Purchase of Goods and Services; Nelson Alarm Company; ($20,000.00); Alarm Maintenance; Jeff Barnes, Facility Maintenance c. Request for Purchase of Goods and Services; Konica Minolta; ($2,500.00); Maintenance Contract; Chief Tim Green, Carmel Police Department d. Request for Purchase of Goods and Services; Mattingly Concrete; ($25,000.00); Snow Removal Sidewalks Art and Design District; Dave Huffman, Street Commissioner sk V .a ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571 -2414 e. Request for Purchase of Goods and Services; BAM Outdoor; ($1,020.00); Landscape Maintenance; Dave Huffman, Street Commissioner f. Request for Purchase of Goods and Services; Butler Fairman; ($29,800.00); Construction Inspection Cool Creek Trail; Mike McBride, City Engineer g. Request for Purchase of Goods and Services; Additional Services No.1; ($6,400.00); United Consulting Engineers; Construction Inspection Pedestrian Bridge over Camel Drive; Mike McBride, City Engineer h. Request for Purchase of Goods and Services; Additional Services No. 18; ($15,000.00); Crossroad Engineer; Construction Staking, Inspection and As Builts; 106 Street Pedestrian Path Gray to Hazel Dell; Mike McBride, City Engineer i. Request for Purchase of Goods and Services; Additional Services No. 19; ($15,000.00); Crossroad Engineer; On Call Consulting as Determined by City Engineer; Mike McBride, City Engineer j. Request for Purchase of Goods and Services; Additional Services No. 20; ($26,320.00); Crossroad Engineer; Guilford Avenue, City Center to Main; Right of Way Engineering and Acquisition; Mike McBride, City Engineer k. Request for Purchase of Goods and Services; LPA- Consulting Contract; Butler Fairman and Seufert; ($78,413.00); Cool Creek Trail Phase II; Construction Inspection Services; Mike McBride, City Engineer 1. Request for Purchase of Goods and Services; Change Order No. 2; F &K Construction; (Increase $71,657.68); 126 Towne Road to Shelborne Road; e Completion Date 10/12/2010; Mike McBride, City Engineer 4. REQUEST TO USE CITY FACILITIES /PROPERTIES a. Request to Use Caucus Room Full; HOA Meeting; Tuesday, January 11, 2011; 5:30 p.m. to 9:00 p.m.; Teri Hecht, The Enclave of Carmel b. Request to Use Caucus Room Full; HOA Board Meeting; Wednesday, January 12, 2011; 6:00 p.m. to 9:00 p.m.; Teri Hecht, The Enclave of Carmel c. Request to Use Caucus Room Full; HOA Meeting; Wednesday, October 26, 2011; 5:30 p.m. to 9:00 p.m.; Teri Hecht, The Enclave of Carmel d. Request to Use Gazebo and Common Areas; Wedding; Rehearsal; June 3, 2011 from 6:00 p.m. to 8:00 p.m.; Ceremony; June 4, 2011; 1:00 p.m. to 6:00 p.m.; Nicole Wolfe 5. OTHER a. Resolution No. BPW- 01- 05- 11 -04; A Resolution of the City of Carmel Board of Public Works and Safety ratifying the Mayoral Signature on Contract; Speck and Associates; Mike Hollibaugh, Director of the Department of Community Services b. Request for Variance; 146 and Ballantrae Circle; Improvements to premises fence in easement; Jim Lancaster, Ballantrae HOA c. Request for Recreational Pathway Closure and Open Cut; West 126 Street/Brandenburg Drive; Charlotte May, Vectren d. Request for Lane Closure and Open Cut; 99 Street and Maple Drive; Resa Glover, Vectren e. Request for Street Dedication; Town Homes at Hunters Creek; Jeff Iozzio, Hunters Creek HOA 6. ADJOURNMENT BOARD OF PUBLIC WORKS SAFETY MEETING MINUTES WEDNESDAY, JANUARY S, 2011 —10:00 A.M. COUNCIL CHAMBERS CITY HALL ONE CIVIC SQUARE MEETING CALLED TO ORDER Board Member Burke called the meeting to order at 10:00 a.m. MEMBERS PRESENT Board Members; Lori Watson, Mary Ann Burke; Deputy Clerk; Sandy Johnson MINUTES Minutes from the December 15, 2010 meeting approved 2 0. PERFORMANCE RELEASES Resolution No. BPW- 01- 05- 11 -01; Midwest ISO; Erosion Control Project; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0. Resolution No. BPW- 01- 05- 11 -02; Legacy Towns Flats; Hopewell Parkway; Board Member Burke moved to approve. Board Member Wasson seconded. Request approved 2 -0. Resolution No. BPW- 01- 05- 11 -03; Long Ridge Estates; Section 4; Installation of Waterline; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0. CONTRACTS Request for Purchase of Goods and Services; Speck and Associates; (535,000.00); Services not Specified in Contract; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0. Request for Purchase of Goods and Services; Nelson Alarm Company; ($20,000.00); Alarm Maintenance; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0. Request for Purchase of Goods and Services; Konica Minolta; (52,500.00); Maintenance Contract; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0. Request for Purchase of Goods and Services; Mattingly Concrete; ($25, 000.00); Snow Removal Sidewalks Art and Design District; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0. Request for Purchase of Goods and Services; BAM Outdoor; (81,020.00); Landscape Maintenance; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0. Request for Purchase of Goods and Services; Butler Fairman; (829,800.00); Construction Inspection Cool Creek Trail; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0. Request for Purchase of Goods and Services; Additional Services No.1; ($6,400.00); United Consulting Engineers; Construction Inspection Pedestrian Bridge over Camel Drive; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0. Request for Purchase of Goods and Services; Additional Services No. 18; ($15,000.00); Crossroad Engineer; Construction Staking, Inspection and As Builts; 106`" Street Pedestrian Path Gray to Hazel Dell; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0. Request for Purchase of Goods and Services; Additional Services No. 19; (815,000.00); Crossroad Engineer; On Call Consulting as Determined by City Engineer; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0. Request for Purchase of Goods and Services; Additional Services No. 20; ($26,320.00); Crossroad Engineer; Guilford Avenue, City Center to Main; Right of Way Engineering and Acquisition; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0. Request for Purchase of Goods and Services; LPA- Consulting Contract; Butler Fairman and Seufert; ($78,413.00); Cool Creek Trail Phase II; Construction Inspection Services; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0. Request for Purchase of Goods and Services; Change Order No. 2; F&K Construction; (Increase 871,657.68); 126 Towne Road to Shelborne Road; Completion Date 10/12/2010; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0. USE OF CITY FACILITIES Request to Use Caucus Room Full; HOA Meeting; Tuesday, January 11, 2011; 5:30 p.m. to 9:00 p. m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0. Request to Use Caucus Room Full; HOA Board Meeting; Wednesday, January 12, 2011; 6:00 p.m. to 9:00 p.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0. Request to Use Caucus Room Full; HOA Meeting; Wednesday, October 26, 2011; 5:30 p.m. to 9:00 p.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0. Request to Use Gazebo and Common Areas; Wedding; Rehearsal; June 3, 2011, from 6:00 p. m. to 8:00 p.m.; Ceremony; June 4, 2011; 1:00 p.m. to 6:00 p.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0. OTHER Resolution No. BPW- 01- 05- 11 -04; A Resolution of the City of Carmel Board of Public Works and Safety ratifying the Mayoral Signature on Contract; Speck and Associates; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0. Request for Variance; 146 and Ballantrae Circle; Improvements to premises fence in easement, Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0. Request for Recreational Pathway Closure and Open Cut; West 126 Street /Brandenburg Drive; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0. Request for Lane Closure and Open Cut; 99 Street and Maple Drive; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0. Request for Street Dedication; Town Homes at Hunters Creek; Board Member Burke moved to approve. Board Member Watson seconded. There was brief discussion. Mike Hollibaugh, Director of the Department of Community Service addressed the Board. Board Member Watson moved to table the item. Board Member Burke seconded. Request tabled 2 -0. ADJOURNMENT Board Member Burke Adjourned at 10:24 a.m. 1./ gia _411 liana L. Cordray, I a' C Clerk Treasurer Approved G 1 "�i 67....„,...„.3 M yor James Brainard ATTEST: e I/. Diana L. Cordray, I if C Clerk- Treasurer