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HomeMy WebLinkAbout193818 01/19/2011 CITY OF CARMEL, INDIANA VENDOR; 354366 Page 1 of 1 0 ONE CIVIC SQUARE IRWIN COMPUTING CARMEL, INDIANA 46032 1326 COOL CREEK DRIVE CHECK AMOUNT: $4,470.00 op CARMEL IN 46033 CHECK NUMBER: 193818 CHECK DATE: 1/19/2011 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 1160 R4355400 21494 STATEMENT 4,470.00 WEBSITE MAINT INVOICE Details A ;zU 1 r;JM Richard G. Heck Irwin Computer Services 1326 Coo( Creek Drive Carmel, IN 46033 Office: 317- 848 -4840 Public E -mail: RichardHeck @yahoo.com Today's Date: January 10, 2011 Contract Professional Services Contract with the City of Carmel, Indiana Project name: Professional Web Site Maintenance Date of Invoice 12 -31 -10 City of Carmel, Indiana (http: /Www.carmeLin.gov) monthly web site update, development maintenance which includes the following functions on a daily basis. Every day in the "Early" morning check the Carmel City web site to make sure it is up and functioning properly. Post Media News Releases Media advisories to City website. Update Carmel City Council meeting notices, minutes and agendas. Update Carmel City Council Committees notices, meeting agendas, and minutes. Updating LaserFiche links to City Council Actions, Minutes and Agendas. Daily updates to City Community Calendar. Update Dept. of Community Services meeting minutes agendas. Update Board of Zoning Appeals meeting agendas. Update Plan Commission meeting agendas. Update Engineering Department's Storm Water manuals and road construction reports. Update Judge's web site with new fees and hours and other necessary data. Update meetings at City Hall re: Posting Official Notices and information from Clerk Treasure's Office. Meetings in person ie. DOCS Department I, CED Department, Water Department, Engineering Department, Communications Department and other Departments as necessary. Phone calls to and from city employees to get explanations as to exactly how they want their web pages designed or what they would like on a particular web page. Daily review of emails from city employees to see what needs updating or posting. 1 Successfully deploy new .doc files, .PDF files, added new HTML coding, scan in new graphics, scan brochures, scan registration pages, scan maps, produce new .PDF files, added new graphics, add new executables and new digital images, update dynamic hyperlinks and more. Also includes any standard web maintenance items. Details: Date Services Provided Hours Worked 12 -01 Check to see if web site is up and running, then check a -mails to 4.5 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Made changes to Human Relations Committee page Made Road Construction changes Posted agenda for City Council mtg. of 12 -06 -10 Posted paperless packets for City Council mtg. of 12 -06- 10 Worked with On Ramp to get City site back online 12 -02 Check to see if web site is up and running, then check a -mails to 2 see what needs updated or posted to the web site from the different departments and/or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Made changes to Clerk Treasurer's calendar on her section pages Posted News Release for CPD Posted News Release for CFD 12 -03 Check to see if web site is up and running, then check a -mails to 2.5 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date and added some community events Posted Agenda for TAC mtg. of 12 -15 -10 Posted agenda for Plan Commission mtg. of 12 -14 -10 Made several Road Construction updates 12 -04 Check to see if web site is up and running, then check a -mails to .5 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 2 12 -05 Check to see if web site is up and running, then check a -mails to .5 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. Updated Carmel Community Calendar 12 -06 Check to see if web site is up and running, then check a -mails to 1 see what needs updated or posted to the web site from the different departments and/or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Updated Carmel Community Calendar Posted December CWC Posted News Release fo Community Relations 12 -07 Check to see if web site is up and running, then check a -mails to 5.5 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Updated Carmel Community Calendar Made changes to Urban Forestry Posted Notice for CRC mtg. of 12 -15 -10 Posted results of City Council mtg. of 12 -06 -10 Posted Minutes from City Council mtg. of 11 -15 -10 12 -08 Check to see if web site is up and running, then check e -mails to 3 see what needs updated or posted to the web site from the different departments and/or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Updated Carmel Community Calendar Posted BPW agenda for mtg. of 12 -15 -10 Made updates to Ethics Commission pages Posted Notice of meetings and cancellation of meetings for various City Council committees 12 -09 Check to see if web site is up and running, then check a -mails to 1.5 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Updated Carmel Community Calendar. Posted News Release for Parks Made updates to Ethics commission and Human Relations Commission pages 12 -10 Check to see if web site is up and running, then check a -mails to 4 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Made changes to HR pages Made Road Construction updates 3 12 -11 Check to see if web site is up and running, then check a -mails to .5 see what needs updated or posted to the web site from the different departments and/or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 12 -12 Check to see if web site is up and running, then check a -mails to 3.5 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Worked on Urban Forestry pages Worked on HR pages 12 -13 Check to see if web site is up and running, then check e -mails to 2 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Made changes to CFD pages 12 -14 Check to see if web site is up and running, then check a -mails to 2.5 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Made updates to Video section and added links and graphics Posted News Release for CFD Posted Notice for CRC Special Meeting of 12 -28 -10 12 -15 Check to see if web site is up and running, then check a -mails to 3 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Worked with Comm Rel on planning for new web pages Posted paperless packet for City Council mtg. of 12 -20 -10 Posted Agenda for City Council mtg. of 12 -20 -10 4 12 -16 Check to see if web site is up and running, then check a -mails to 2.5 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date and added Arts District historic event. Posted Minutes from TAC mtg. of 12 -15 -10 Posted Minutes from CRC mtgs. of 10 -25 -10 and 11 -17- 10 Posted Agendas for CRC mtgs. of 10- 25 -10. 11 -17 -10 and 12 -15 -10 Posted News Release for Parks 12 -17 Check to see if web site is up and running, then check a -mails to 3 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Minutes for Plan Commission regular and Executive Session mtgs. of 10 -19 -10 and 11-16-10 Made Road Construction updates Posted News Release for CPD 12 -18 Check to see if web site is up and running, then check a -mails to .5 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 12 -19 Check to see if web site is up and running, then check e -mails to .5 see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 12 -20 Check to see if web site is up and running, then check a -mails to 2.5 see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Made changes to Courts pages 12 -21 Check to see if web site is up and running, then check a -mails to 8.5 see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Minutes for City Council mtg. of 12 -06 -10 Posted Results from City Council mtg. of 12 -20 -10 Posted Notice of CRC Special mtg. of 12 -28 -10 All day training session for new website 5 12 -22 Check to see if web site is up and running, then check a -mails to 2 see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Notice of Cancellation of City Council committee mtg. of 12 -28 -10 Posted New City Council committee mtg. schedule for 2011 Posted Agendas for Plan Commission Subdivision and Special Studies committee mtgs. of 1 -04 -11 Posted Agenda for the BZA Hearing Officer mtg. of 1 -10- 11 12 -23 Check to see if web site is up and running, then check a -mails to 3.5 see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Worked on new web uploads 12 -24 Check to see if web site is up and running, then check a -mails to .5 see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 12 -25 Check to see if web site is up and running, then check a -mails to .5 see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 12 -26 Check to see if web site is up and running, then check a -mails to .5 see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 12 -27 Check to see if web site is up and running, then check a -mails to 3 see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Notice of City Council Claims mtg. of 12 -30 -10 Posted Agenda for City Council special mtg. of 12 -30 -10 Made changes to TAC pages on DOCS pages Worked with Comm. Rel. on search page options 6 12 -28 Check to see if web site is up and running, then check a -mails to 1.5 see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Paperless Packet for City Council special mtg. of 12 -30 -10 Worked with Fusion Bot and Comm. Rel. on search options 12 -29 Check to see if web site is up and running, then check a -mails to 5.5 see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted new info on HR pages Made changes to fee pages for DOCS for 2011 Worked with Comm. Rel. on new web pages 12 -30 Check to see if web site is up and running, then check e -mails to 3 see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Worked on new web pages 12 -31 Check to see if web site is up and running, then check a -mails to .5 see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Total hours 74.5 $60 per hour X $60 Total due $4470.00 7 VOUCHER NO. WARRANT NO. ALLOWED 20 Irwin Computer Services IN SUM OF 1326 Cool Creek Drive Carmel, IN 46033 $4,470.00 ON ACCOUNT OF APPROPRIATION FOR Mayor's Office PO# Dept. INVOICE NO. ACCT #/TITLE AMOUNT Board Members 21494 Statement 43- 554.00 $4,470.00 1 hereby certify that the attached invoice(s), or bill(s) is (are) true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except Tuesday, January 18, 2011 1 M or Title Cost distribution ledger classification if claim paid motor vehicle highway fund Prescribed by State Board of Accounts City Form No. 201 (Rev. 1995) ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee Purchase Order No. Terms Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s) or bill(s)) 01/10/11 Statement $4,470.00 I hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accordance with IC 5- 11- 10 -1.6 20 Clerk- Treasurer