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BOARD OF PUBLIC WORKS AND SAFETY
WEDNESDAY, JANUARY 19 2011
AT 10:00 A.M.
COUNCIL CHAMBERS
CARMEL CITY HALL
ONE CIVIC SQUARE
NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD
OF PUBLIC WORKS WILL HOLD A MEETING ON WEDNESDAY,
JANUARY 19 2011 AT 10:00 A.M. IN THE COUNCIL
CHAMBERS, CITY HALL, ONE CIVIC SQUARE
THE PURPOSE OF THE MEETING IS CITY BUSINESS
ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571 -2414
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Office of the
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Board of Public Works and Safety Meeting
AGENDA
Wednesday, January 19, 2011 10:00 a.m.
Council Chambers City Hall One Civic Square
MEETING CALLED To ORDER
1. MINUTES
a. Minutes from the January 5, 2011 Regular Meeting.
2. BID OPENING /AWARDS
a. Quote Opening for the Illinois Street Wall; Mike McBride, City Engineer
b. Bid Award for the 2011 Police Vehicles; W. Hare and Son; ($19,845.00 /vehicle);
this was the lowest and most responsive bid; Carmel Police Department
3. PERFORMANCE BONDS
a. Resolution No. BPW- 01- 19- 11 -01; Long Ridge Estates, Section 4; Exterior
Sidewalks; Tim Waller, Platinum Properties
b. Resolution No. BPW- 01- 19- 11 -02; Stafford Place, Section 2; Exterior Sidewalks;
Dawn Barnett, Drees Homes
c. Resolution No. BPW- 01- 19- 11 -03; Inglebrook Subdivision; Curbs, Gutters,
Sidewalks; Matt Taylor, Karns, Inc.
4. CONTRACTS
a. Request for Purchase of Goods and Services; Additional Services; MDS
Technologies; (533,975.00); Pavement Management; Dave Huffman, Street
Commissioner
b. Request for Purchase of Goods and Services; Additional Services; Murray
Trettle; (52,200.00); Advanced Weather Forecasting; Dave Huffman, Street
Commissioner
ONE CIVIC SQUARE CARA4EL, INDIANA 46032 317/571 -2414
c. Request for Purchase of Goods and Services; Change Order #1; Thieneman
Construction; (Decrease $335,142.97); Waste Water Treatment Plant; John Duffy,
Director of the Department of Utilities
d. Request for Purchase of Goods and Services; R.W. Armstrong; ($46,980.00);
Design of Intersection at 96 Street and Keystone; Mike McBride, City Engineer
e. Request for Purchase of Goods and Services; Indianapolis Power and Light; 116
and Hoover Road Street Lights; Mike McBride, City Engineer
f. Request for Purchase of Goods and Services; Change Order #6; Schutt Lookabill
Company; (Increase $17,455.50); Monon Bridge over Carmel Drive; Mike
McBride, City Engineer
g. Request for Purchase of Goods and Services; Change Order #5; Schutt Lookabill
Company; (Increase $29,376.00); Monon Bridge over Carmel Drive; Mike
McBride, City Engineer
h. Request for Purchase of Goods and Services; INDOT; Cool Creek Trails North;
($230,540.00); 20% of Construction cost, total not to exceed 5500,000.00; Mike
McBride, City Engineer
5. REQUEST TO USE CITY FACILITIES /PROPERTIES
a. Request to Use Council Chambers; Meeting; Thursday, April 21, 2011; 6:30 p.m.
to 9:00 p.m.; Lake Forest HOA
b. Request to Use Gazebo; National Day of Prayer; Thursday, May 5, 2011; 11:30
a.m. to 1:00 p.m.; Jane Reiman
c. Request to Use Gazebo and Common Areas; Wedding; Rehearsal; September 9,
2011; 6:00 a.m. to 7:00 a.m.; September 10, 2011; 1:00 p.m. to 6:00 p.m.; Brittany
Boyer
6. OTHER
a. TABLED 1/5/2011; Request for Street Dedication; Town Homes at Hunters Creek;
Jeff Iozzio, Hunters Creek HOA
b. Request for Consent to Encroach; Village of Towne Pointe; Entrance sign,
Landscaping and Lighting; Landlink Development
c. Request for Recreational Pathway Closure and Open Cut; 13545 West Road; Resa
Glover, Vectren
d. Request for Recreational Pathway Closure and Open Cut; Hazel Dell and
Comanche Trail; Stephen Vollmer, Duke Energy
e. Request for Lane Closure; 131 Street and Spring Mill Road; Jason Keenan, Duke
Energy
f. Request for Lane Closure; Various Locations; Stephen Vollmer, Duke Energy
g. Request for Temporary Road Closure; 4545 East 96 Street; Linda Rhea, IPL
7. ADJOURNMENT
BOARD OF PUBLIC WORKS SAFETY MEETING
1 MINUTES
WEDNESDAY, JANUARY 19, 2011 —10:00 A.M.
COUNCIL CHAMBERS CITY HALL ONE CIVIC SQUARE
MEETING CALLED TO ORDER
Board Member Burke called the meeting to order at 10:02 a.m.
MEMBERS PRESENT
Board Members; Lori Watson, Mary Ann Burke; Clerk Treasurer, Diana Cordray; Deputy Clerk,
Sandy Johnson
MINUTES
Minutes from the January 5, 2011 meeting approved 2 0.
BID /QUOTE OPENINGS AND AWARDS
Quote Opening for the Illinois Street Wall; Board Member Burke opened and read the quotes aloud;
Company Amount
Yardberry Landscape $26,000.00
The Quote was given to Mike McBride, City Engineer for review and recommendation.
Bid Award for the 2011 Police Vehicles; W. Hare and Son; ($19,845.00 /vehicle); this was the lowest
and most responsive bid; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 2 -0.
PERFORMANCE RELEASES
Resolution No. BPW- 01- 19- 11 -01; Long Ridge Estates, Section 4; Exterior Sidewalks; Board Member
Watson seconded. Request approved 2 -0.
Resolution No. BPW- 01- 19- I1 -02; Stafford Place, Section 2; Exterior Sidewalks; Board Member
Watson seconded. Request approved 2 -0.
Resolution No. BPW- 01- 19- 11 -03; Inglebrook Subdivision; Curbs, Gutters, Sidewalks; Board Member
Watson seconded. Request approved 2 -0.
CONTRACTS
Request for Purchase of Goods and Services; Additional Services; MDS Technologies; ($33,975.00);
Pavement Management; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 2 -0.
Request for Purchase of Goods and Services; Additional Services; Murray Trettle; ($2, 200.00);
Advanced Weather Forecasting; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 2 -0.
Request for Purchase of Goods and Services; Change Order #1; Thieneman Construction; (Decrease
$335,142.97); Waste Water Treatment Plant; Board Member Burke moved to approve. Board Member
Watson seconded. Request approved 2 -0.
Request for Purchase of Goods and Services; R. W. Armstrong; ($46,980.00); Design of Intersection at
96` Street and Keystone; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 2 -0.
Request for Purchase of Goods and Services; Indianapolis Power and Light; 116` and Hoover Road
Street Lights; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 2 -0.
Request for Purchase of Goods and Services; Change Order #6; Schutt Lookabill Company; (Increase
$17,455.50); Monon Bridge over Carmel Drive; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 2 -0.
Request for Purchase of Goods and Services; Change Order #5; Schutt Lookabill Company; (Increase
$29,376.00); Monon Bridge over Carmel Drive; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 2 -0.
Request for Purchase of Goods and Services; INDOT; Cool Creek Trails North; ($230,540.00); 20%
of Construction cost, total not to exceed $500, 000.00; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 2 -0.
USE OF CITY FACILITIES
Request to Use Council Chambers; Meeting; Thursday, April 21, 2011; 6:30 p.m. to 9:00 p.m.; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0.
Request to Use Gazebo; National Day of Prayer; Thursday, May 5, 2011; 11:30 a.m. to 1:00 p.m.;
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0.
Request to Use Gazebo and Common Areas; Wedding; Rehearsal; September 9, 2011; 6:00 p.m. to
la 7:00 p.m.; September 10, 2011; 1:00 p.m. to 6:00 p.m.; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 2 -0.
OTHER
TABLED: Request for Street Dedication; Town Homes at Hunters Creek; Board Member Burke moved
to approve. Board Member Watson seconded. There was brief discussion. Mike Hollibaugh, Director
of the Department of Community Service addressed the Board. Board Member Watson moved to table
the item. Board Member Burke seconded. Request tabled 2 -0.
Request for Consent to Encroach; Village of Towne Pointe; Entrance sign, Landscaping and Lighting;
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0.
Request for Recreational Pathway Closure and Open Cut; 13545 West Road; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 2 -0.
Request for Recreational Pathway Closure and Open Cut; Hazel Dell and Comanche Trail; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0.
Request for Lane Closure; 131S Street and Spring Mill Road; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 2 -0.
Request for Lane Closure; Various Locations; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 2 -0.
Request for Temporary Road Closure; 4545 East 96` Street; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 2 -0.
ADJOURNMENT
Board Member Burke Adjourned at 10:09 a.m.
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P iana L. Cordray, ?C
Clerk- Treasurer
Approved
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Wed. r■li i 6.1‘rd
I yor James Brainard
ATTEST:
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,A, I o
iana L. Cordray,rAMC
Clerk Treasurer