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Home My WebLink AboutRundell Ernstberger Assoc, LLC/EngrRundell Emstberger Associates, LLC Engineering Department - 2011 Appropriation #211 -R401; P.O. #27494 Contract Not To Exceed $4,250.00 ADDITIONAL SERVICES AMENDMENT TO AGREEMENT FOR PURCHASE OF GOODS AND SERVICES AFinOl_O AS TO FORM BY THIS AMENDMENT TO THE GOODS AND SERVICES AGREEMENT ( "Agreement") entered into by and between the City of Carmel and Rundell Emstberger Associates, LLC (the "Vendor"), as City Contract # 09.15.10.03 shall amend the terms of the Agreement by adding the additional services to be provided by Vendor consistent with the Scope of Work attached hereto and incorporated herein as Exhibit "A ". The terms and conditions of the Agreement shall not otherwise be affected by his Additional Services Amendment and shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows: CITY OF CARMEL, INDIANA by and through its Board of Public Works and Safety By: / I es Brainard, Presiding Officer ate: Miry A Date: Lori S. Wats. , ember Date: ATTEST: ana Cordray, IAM Jerk- Treasurer Date: qt"- /(o —</ RUNDELL ERNSTBERGER ASSOCIATES, LLC A thorized Signature 1vi Osbwri4 Printed Name pri *ctPet 1 Title r FID/TIN: IS---a75707/ SSN if Sole Pro prietor: Date: ///9 /// (SNmsoAProSw & Goods Sizaapa osn 20111RUYDELL ERt:SrBERGER ASSOC. Addmooal Samq> Asocadillor lft)R01l 11:(0 AM) January 10, 2011 Mr. Kevin Osburn, ASLA Rundell Ernstberger Associates, LLC 429 E. Vermont Street, Suite 110 Indianapolis, IN 46202 JAMES BRAINARD, MAYOR RE: Additional Service Amendment #2, PO # 27494 Dear Mr. Osburn: As we discussed, the City of Carmel has a need for additional professional services and pursuant to our current contract with Rundell Ernstberger, Contract #091510.03, dated September 15, 2010, I have requested and received from you the proposed scope of services and fee estimates for the following work task: Additional Service Amendment #2— Planting and Site Design Review Various Sites per direction front CityEngineer See "Attachment A" Not to Exceed: $4,250.00 Per our contract procedural requirements, 1 hereby approve these Additional Professional Services estimates, and request that the Board of Public Works ratify the above referenced Contract Amendment. PLEASE NOTE Please be advised that "Additional Services" performed on City contracts must be billed separately from the original contract and other additional services. More importantly, the invoice must reference the appropriate Additional Service # and P.O. # shown above. Invoices received without the Additional Service # referenced will be returned for proper identification. Thank you for your continued assistance in providing the City of Carpel with your professional, quality services. If you should have any questions, please give me a call. Sincerely, Michael T. McBride, P.E. City Engineer Reviewed and approved by: S. C. Engelking Director of Administration DEPARTMENT or ENGINEERING p ONE Civic SQvARI, CARMEL, 1N 46032 OrFicE 317.571.2441 FAX 317.571.2439 EXHIBIT A- ENTAIL engineerin,L@carmel.in.go\ re LANDSCAPE ARCHITE RUNDELL ERNSTBERGER ASSOCIATES, LLC 22 September 2010 W Mr. Parks Pifer • Operations Manager origin email I N D I A N A P O L I S reaindy @reasite.com Carmel Street Department • City of Carmel 1 Civic Square Carmel, IN 46032 a Z re: City of Carmel 1 Planting and Site Design Review Services • Dear Parks: Rundell Ernstberger Associates, LLC is pleased to submit the following proposal for consulting design services related to streetscape and public space enhancements located throughout the = City of Carmel. We appreciate the opportunity to assist Carmel in this undertaking and are eager to continue our work to assist Carmel in crafting a public realm that enhances the • community and its sense of place. Project Understanding: • Based on our conversations with you, we have the following understanding of the scope of + work for this project: 1. The City of Carmel wishes to engage the services of REA to advise and consult on the planting and site design of various streetscape and public realm enhancement projects located throughout the City. The project areas include, but are not limited to: Old Meridian Street Roundabouts, City Center Drive, the 106t" and Ditch Roundabout, the Palladium site, and the Hazel Dell roundabouts. 2. The City of Carmel wishes to provide visual continuity, and establish a high quality visual image throughout the community. The focus of REA's efforts will be to assist the City of Carmel in its efforts to develop planting and site designs for streetscape and public space z projects through design review. + 3. REA will advise the City, attend meetings as necessary, and provide design review and recommendations. W SCOPE OF WORK: Based on the above understanding, we propose the following scope of work: 1. Evaluation of Current Plans: Working from plans provided by the City, REA will review current plans for projects and make recommendations for the overall design concepts, as well as specific design elements. 2. Review of Design Development Plans: REA will assist the City in reviewing design development planting and site plans. It is www.reasite.com o anticipated that this work will include review meetings with the City, response z Q Ato" o + • 429 E. VERMONT STREET SUITE 110 INDIANAPOLIS, INDIANA 46202 TE [3171 263.0127 FX [3171 263.2080 z M U N C I E O F F I C E : T E [7651 747.9737 F X [ 7 6 5 1 747.5053 °J41 y a. Est .� �,� :, �., i'�' City of Carmel Planting and Design Review page 2 of 2 documentation in the form of written and graphic materials, and coordination with other consultants as directed by the City. COMPENSATION: As the exact scope of work, outcomes, and amount of time required to complete this work is difficult to predict, we propose to work on an hourly, as needed basis. Therefore, we propose a fee of $4,000.00 for this work, which represents approximately 30 - 35 hours of time. • Services will be performed as needed and invoiced on an hourly basis. • Fees will not to be exceeded without prior written approval from the City of Carmel. Should it be determined that the time and expenses invested by REA will increase beyond the above - described fee amount, notification will be given to the City and a request for additional services will be prepared. We will proceed with the additional services upon approval of the request by the City. • An allowance of $250.00 for reimbursable expenses is included in the above fees and will be invoiced according to the attached schedule. • Additional services beyond those indicated herein will be billed per our hourly rates in effect at the time services are rendered or on a negotiated fee basis. Such services will be performed only when authorized in advance. • Costs for special renderings or presentation drawings are not included in the fee. If requested by the client, these items will be billed at our direct cost. If the terms of this proposal are agreeable to you, your signature below will constitute a satisfactory form of agreement between Rundell Ernstberger Associates, LLC and the City of Carmel. Please return one (1) original copy to this office. Should you elect to utilize a different form of agreement, please attach a copy of this letter as an exhibit. If you have any questions or concerns regarding this proposal, please call me. Thank you for the opportunity to provide you with this proposal. We look forward to hearing from you soon. Sincerely, 144:14,064, Kevin Osburn, ASLA Principal attachment: REA Standard Fee and Reimbursement Schedule Accepted: CITY OF CARMEL By: Date: STANDARD FEE AND REIMBURSEMENT SCHEDULE Indianapolis, IN 1 Muncie, IN I Louisville, KY Effective April 2010 Rates indicated are subject to semi - annual review and revision PROFESSIONAL AND TECHNICAL STAFF HOURLY RATE Principal $165.00 Associate $120.00 Professional Staff (Registered Land. Arch.) $ 100.00 Technical Staff (Graduate Land. Arch.) $ 70.00 - $90.00 Clerical $ 60.00 A surcharge of fifty percent (50 %) will be added to hourly rates for expert witness testimony and /or for participation at hearings, depositions, etc. REIMBURSABLE EXPENSES Mileage Standard Mileage Rate Travel, Lodging, and Meals Cost Telephone, Telex, Telecopy, Faxes, etc. Cost Postage, Handling, etc. Cost Copies Black & White (8 1/2 x 11) $0.05 /copy Black & White (11 x 17) $0.10 /copy Color In -House Printer 81/2 x 11 Inkjet $1.00 81/2 x 11 Presentation $1.50 81 x 11 Photo Paper $2.50 11 x 17 Inkjet $2.00 11 x 17 Presentation Paper $2.75 11 x 17 Photo Paper $3.50 CD Copies $5.00 Plots Black & White In -House Plots Bond $1.00 SF Vellum $1.50 SF Mylar $1.75 SF Color In -House Plots Heavy bond $4.00 SF Semi -Gloss $5.00 SF High -Gloss $6.00 SF Materials Cost + 5% Equipment Rental Cost + 5% Subcontract Services Cost + 5% INVOICES Invoicing and payment schedule are detailed in the contract. Balances remaining unpaid after thirty (30) days are subject to a monthly finance charge of 1.5% (18% annually) until paid. RUNDELL ERNSTBERGER ASSOCIATES, LLc INDIANAPOLIS, IN 1 MUNCIE, IN I LOUISVILLE, KY www.reasile.com 2* of C r 11 INDIANA RETAIL TAX EXEMPT CERTIFICATE NO. 003120155 002 0 FEDERAL EXCISE TAX EXEMPT 35- 60000972 ONE CIVIC SQUARE CARMEL, INDIANA 46032 -2584 )RM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997 PAGE PURCHASE ORDER NUMBER 2 91. THIS NUMBER MUST APPEAR ON INVOICES, A/P VOUCHER, DELIVERY MEMO, PACKING SLIPS, SHIPPING LABELS AND ANY CORRESPONDENCE. 3HASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION R> et I Er v\TW ENDOR 4A 29 2 . `V e.V ito./. S . A o S • , 1�l 10202 SHIP TO E ALLY ∎�� NFIRMATION BLANKET CONTRACT PAYMENT TERMS FREIGHT QUANTITY UNIT OF MEASURE Send Invoice To: DESCRIPTION UNIT PRICE EXTENSION ASA �= 2 o9mIO. D PLEASE INVOICE IN DUPLICATE grE 412S-0 • o° 211- z9a DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT SHIPPING INSTRUCTIONS • SHIP REPAID. • C.O.D. SHIPMENTS CANNOT BE ACCEPTED. • PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABELS. • THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945 AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. %fi @%1 ORDERED BY TITLE CLERK - TREASURER \!CA{nno r•nov PAYMENT • A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN AFFIDAVIT ATTACHED. • I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER. IN WITNESS WHEREOF, the parties hereto have made and executed this AT &T Equipment Solutions -Voice CPE Resale and Support Services Addendum to Master Agreement as follows: CITY OF CARMEL, INDIANA by and through its Board of Public Works and Safety By: James Brainard, Presiding Officer •at AJW) M.ry A n Burke, Member Date: 2 AT &T GLOBAL SERVICE Bv: 0-44 Authorized Signature 44-61614 4 F Printed Name diapv„&tAtd,),kfiee;iallt Title FID/TIN: SSN if Sole Proprietor: J,1,, 4