HomeMy WebLinkAboutCCM-02-07-11Office of the
Clerk- Treasurer
COMMON COUNCIL
MEETING AGENDA
MONDAY, FEBRUARY 7, 2011 6:00 P.M.
COUNCIL CHAMBERS /CITY HALL /ONE CIVIC SQUARE
MEETING CALLED TO ORDER
1. INVOCATION
2. PLEDGE OF ALLEGIANCE
3. RECOGNITION OF CITY EMPLOYEES AND OUTSTANDING CITIZENS
4. APPROVAL OF MINUTES
a. January 18, 2011 Special Meeting
b. January 27, 2011 Special Meeting
5. RECOGNITION OF PERSONS WHO WISH TO ADDRESS THE COUNCIL
6. COUNCIL, MAYORAL AND CLERK TREASURER COMMENTS /OBSERVATIONS
7. ACTION ON MAYORAL VETOES
8. CLAIMS
a. Payroll
b. General Claims
c. Retirement
9. COMMITTEE REPORTS
City of Carmel
a. Finance, Administration and Rules Committee
b. Land Use, Annexation and Economic Development Committee
c. Parks, Recreation and Arts Committee
d. Utilities, Transportation and Public Safety Committee
e. Report from the Council Appointee to the Redevelopment Commission
f. Report from the Ethics Commission
ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571 -2414
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10. OLD BUSINESS
a. Fourth Reading of Ordinance D- 2021 -10; An Ordinance of the Common Council of the
City of Cannel, Indiana, Amending Subsection (b) and Adding Subsection (d) to Chapter
6, Article 4, Section 6 -54 (Posting and Placement of Signs in Public Right -of -Way
Prohibited) of the Carmel City Code; Sponsor: Councilor Griffiths. Remains in the
Utilities, Transportation and Public Safety Committee (2/14/11).
b. Fourth Reading of Ordinance D- 2024 -10; An Ordinance of the Common Council of the
City of Cannel, Indiana, Adding Chapter 2, Article 4, Sections 2 -91 (Cumulative Capital
Development Fund #211)(g) and 2 -92 (Cumulative Capital Improvement Fund #203)(c) to
the Carmel City Code; Sponsor: Councilor Snyder, Sharp, Seidensticker and Accetturo.
c. Second Reading of Ordinance D- 2027 -11; An Ordinance of the Common. Council of the
City of Carmel, Indiana, Adding Chapter 2, Article 5, Section 2 -184.3 (Closing Agent
Responsibilities; Certain Real Estate Transactions) to the Carmel City Code; Sponsor:
Councilor Snyder.
d. Resolution CC- 12- 20 -10 -01 (Formerly Resolution CC- 12- 06- 10 -03); A Resolution of
the Common Council of the City of Carmel, Indiana, Amending the Contract with Carmel
Professional Firefighters Association (Local #4444); Sponsor(s): Councilor(s) Griffiths
and Rider. Remains in the Utilities, Transportation and Public Safety Committee
(2/14/11).
11. PUBLIC HEARINGS
12. NEW BUSINESS
a. First Reading of Ordinance C- 266 -11; An Ordinance of the Common Council of the
City of Cannel, Indiana, Approving and Adopting Interlocal Cooperation Agreement
(Joint Drainage Improvement Project between the City and Hamilton County for the
Bricllebourne /Larkspur subdivision in Southwest Clay); Sponsor: Councilor Sharp.
b. First Reading of Ordinance D- 2028 -11; An. Ordinance of the Common Council of the
City of Carmel, Indiana, Amending Chapter 8, Article 4, Section 8 -37(a) (Fifteen- Minute
Loading Zones) and Chapter 8, Article 5, Section 8 -48(d) (Limited Parking Areas) of the
Carmel City Code; Sponsor: Councilor Carter.
c. First Reading of Ordinance D- 2029 -11; An Ordinance of the Common Council of the
City of Carmel, Indiana, Adding Chapter 2, Article 4, Section 2 -137 to the Carmel City
Code, Thereby Establishing the City of Carmel "The Center For The Performing Arts, Inc.
Fund #500); Sponsor(s): Councilor(s) Snyder, Sharp and Seidensticker.
d. First Reading of Ordinance D- 2030 -11; An Ordinance of the Common Council of the
City of Carmel, Indiana, Establishing the Service, Rates and Charges for the Collection
and Sanitary Disposal of Residential Solid Waste and Yard Waste, Including Recycling
Services; Sponsor(s): Councilor(s) Sharp and Seidensticker.
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13. OTHER BUSINESS
14. ANNOUNCEMENTS
15. EXECUTION OF DOCUMENTS
16. ADJOURNMENT
02107/11 CC Meeting A cnd t
e. First Reading of Ordinance D- 2031 -11; An Ordinance of the Common Council of the
City of Carmel, Indiana, Authorizing the Issuance of Bonds (96 Street -U.S. 421 EDA
S17,580,000) Pursuant to IC 36- 7- 14 -3.5; Sponsor: Councilor Snyder.
Resolution CC- 02- 07- 11 -01; A Resolution of the Common council of the City of Carmel,
Indiana, Approving and Adopting Drug Task Force lnterlocal Agreement (Between the
City of Carmel, City of Noblesville, City of Lebanon, Town of Whitestown, Town of
Fishers, Town of Zionsville and the Prosecutors of Hamilton And Boone Counties);
Sponsor: Councilor Snyder.
City Council Appointments:
1. Carmel Economic Development Commission (Term expires 1/31/13, two year term);
One appointment.
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COMMON COUNCIL
MEETING MINUTES
MONDAY, FEBRUARY 7, 2011 6:00 P.M.
COUNCIL CHAMBERS /CITY HALL /ONE CIVIC SQUARE
MEMBERS PRESENT:
Council President W. Eric Seidensticker, Council Members Richard L. Sharp, John V. Accetturo, Joseph
C. Griffiths, Luci Snyder, Kevin Rider and Deputy Clerk Treasurer Lois Fine.
Mayor Brainard and Clerk- Treasurer Diana L. Cordray were not in attendance.
Council President Seidensticker called the meeting to order at 6:00 p.m.
Reverend Luther Brunette, Carmel Lutheran Church, pronounced the Invocation.
Council President Seidensticker led the Pledge of Allegiance.
RECOGNITION OF CITY EMPLOYEES AND OUTSTANDING CITIZENS:
There were none.
APPROVAL OF MINUTES:
Councilor Rider made a motion to approve the Minutes from the January 18, 2011 Special Meeting.
Councilor Snyder seconded. There was brief Council discussion. Council President Seidensticker called
for the vote. Minutes were approved 6 -0 (Councilor Accetturo abstained).
Councilor Snyder made a motion to approve the Minutes from the January 27, 2011 Special Meeting.
Councilor Rider seconded. There was no Council discussion, Council President Seidensticker called for
the vote. Minutes were approved 4 -0 (Councilors Accetturo, Carter and Griffiths abstained).
RECOGNITION OF PERSONS WHO WISH TO ADDRESS THE COUNCIL:
Katya Klauz, 4018 Dolan Way, Carmel, IN. addressed the Council and introduced a delegation of Russian
dignitaries who were touring Cannel to learn more about local government. Their trip was funded
through a Library of Congress grant given to the Russian School of Indianapolis and Beyond Borders
Global Connections for the purpose of hosting these delegates. This competitive grant was awarded to
these agencies as part of the Open World Program. Katya will be the interpreter for the group during their
stay in Carmel.
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COUNCIL, MAYORAL AND CLERK TREASURER COMMENTS /OBSERVATIONS:
Councilor Rider addressed the Council and complimented the Carmel Street Department for their hard
work during the recent ice and snow storm. Councilor Rider also discussed the recent Grand Opening of
the Palladium.
Councilor Sharp addressed the Council and thanked the Carmel Street Department and public safety
employees for their hard work during the recent snow storm. Councilor Sharp also discussed the publics
awareness regarding the Carmel Reparatory Theatre working on Carmel becoming the host city for the
"ACT (Association of Community Theatre) Fest 2013" National competition. The winner of the National
competition will represent the United States in Europe.
Councilor Accetturo addressed the Council regarding eliminating Township governments being discussed
at the State House on Tuesday.
Councilor Snyder addressed the Council regarding the Hamilton County Humane Society.
ACTION ON MAYORAL VETOES:
There were none.
CLAIMS:
Councilor Griffiths made a motion to approve claims in the amount of $2,378,630.36. Councilor Rider
seconded. There was no Council discussion. Council President Seidensticker called for the vote. Claims
were approved 7 -0.
COMMITTEE REPORTS:
Councilor Snyder reported that the Finance, Administration and Rules Committee met and discussed
Ordinance D- 2024 -10 and Ordinance D- 2027 -11. The committee report will be given when the items
appear on the agenda.
Councilor Sharp reported that the Land Use, Annexation and Economic Development Committee had not
met.
Councilor Griffiths reported that the Utilities, Transportation and Public Safety Committee had not met.
The next meeting will be held on Thursday, February 10, 2011 at 5:30 p.m.
Mr. Bowers presented the report from the Carmel Redevelopment Commission. There was brief Council
discussion.
Councilor Carter reported that the Parks, Recreation and Arts Committee had not met.
Report from the Ethics Commission. No report was given.
OLD BUSINESS
Council President Seidensticker announced the Fourth Reading of Ordinance D- 2021 -10; An Ordinance
of the Common Council of the City of Carmel, Indiana, Amending Subsection (b) and Adding Subsection
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(d) to Chapter 6, Article 4, Section 6 -54 (Posting and Placement of Signs in Public Right -of -Way
Prohibited) of the Cannel City Code; Sponsor: Councilor Griffiths. Remains in the Utilities,
Transportation and Public Safety Committee (2/14/11). This item was not discussed.
Council President Seidensticker announced the Fourth Reading of Ordinance D- 2024 -10; An Ordinance
of the Common Council of the City of Carmel, Indiana, Adding Chapter 2, Article 4, Sections 2 -91
(Cumulative Capital Development Fund #211)(g) and 2 -92 (Cumulative Capital Improvement Fund
#203)(c) to the Carmel City Code. Councilor Snyder presented the Finance, Administration and Rules
Committee report to the Council and made a motion to present proposed Ordinance D- 2024 -10, 1/21/11,
As Amended, VERSION A to the Council for discussion. Councilor Rider seconded. Councilor Rider
made a motion to amend the proposed amendments. Councilor Snyder seconded. There was brief
Council discussion. Council President Seidensticker called for the vote to amend the proposed
amendments. The motion was approved 7 -0. Council President Seidensticker called for the question.
The motion to amend Ordinance D- 2024 -10 was approved 7 -0, There was no Council discussion.
Council President Seidensticker called for the question. Ordinance D- 2024 -10 As Amended was
adopted 7 -0.
Council President Seidensticker announced the Second Reading of Ordinance D- 2027 -1 An
Ordinance of the Common Council of the City of Carmel, Indiana, Adding Chapter 2, Article 5, Section
2 -184.3 (Closing Agent Responsibilities; Certain Real Estate Transactions) to the Carmel City Code.
Councilor Snyder presented the Finance, Administration and Rules Committee report to the Council and
made a motion to present proposed Ordinance D- 2027 -11, As Amended, 1- 21 -11, VERSION A to the
Council for discussion. Councilor Accetturo seconded. There was no Council discussion. Council
President Seidensticker called for the vote. The motion was approved 7 -0. There was brief Council
discussion. Councilor Snyder referred to City Attorney, Doug Haney, for clarification. There was
additional Council discussion. Councilor Snyder made a motion to approve Ordinance D- 2027 -11 As
Amended. Councilor Rider seconded. There was no Council discussion. Council President Seidensticker
called for the vote. Ordinance D- 2027 -11 As Amended was adopted 7 -0.
Council. President Seidensticker announced Resolution CC- 12- 20 -10 -01 (Formerly Resolution
CC- 12- 06- 10 -03); A Resolution of the Common Council of the City of Carmel, Indiana, Amending the
Contract with Carmel Professional Firefighters Association (Local #4444); Sponsor(s): Councilor(s)
Griffiths and Rider. Remains in the Utilities, Transportation and Public Safety Committee (2/14/11).
This item was not discussed.
PUBLIC HEARINGS
There were none.
NEW BUSINESS
Council. President Seidensticker announced the First Reading of Ordinance C- 266 -11; An Ordinance of
the Common Council of the City of Cannel, Indiana, Approving and Adopting Interlocal Cooperation
Agreement (Joint Drainage Improvement Project between the City and Hamilton County for the
Bridlebourne /Larkspur subdivision in Southwest Clay). Councilor Griffiths made a motion to move this
item into business. Councilor Sharp seconded and presented this item to the Council. Councilor Sharp
referred to City Engineer, Mike McBride, to address the Council. There was brief Council discussion.
Councilor Sharp made a motion to suspend the rules and not send this item to committee and vote this
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evening. Councilor Griffiths seconded. There was no Council discussion. Council President
Seidensticker called for the vote. The motion was approved 7 -0. Councilor Sharp made a motion to
approve Ordinance C- 266 -11. Councilor Griffiths seconded. There was no Council discussion. Council
President Seidensticker called for the vote. Ordinance C- 266 -11 was adopted 7 -0.
Council President Seidensticker announced the First Reading of Ordinance D- 2028 -11; An Ordinance
of the Common. Council of the City of Carmel, Indiana, Amending Chapter 8, Article 4, Section 8 -37(a)
(Fifteen Minute Loading Zones) and Chapter 8, Article 5, Section 8 -48(d) (Limited Parking Areas) of the
Carmel City Code. Councilor Griffiths made a motion to move this item into business. Councilor Sharp
seconded. Councilor Carter presented this item to the Council. There was no Council discussion.
Council President Seidensticker referred Ordinance D- 2028 -11 to the Parks, Recreation and Arts
Committee for further review and consideration.
Council President Seidensticker announced the First Reading of Ordinance D- 2029 -11; An Ordinance
of the Common Council of the City of Carmel, Indiana, Adding Chapter 2, Article 4, Section 2 -137 to the
Carmel City Code, Thereby Establishing the City of Carmel "The Center for the Performing Arts, Inc.
Fund #500). Councilor Sharp made a motion to move this item into business. Councilor Rider
seconded. Councilor Sharp presented this item to the Council. There was brief Council discussion.
Council President Seidensticker referred. Ordinance D- 2029 -11 to the Finance, Administration and Rules
Committee for further review and consideration.
Council President Seidensticker announced the First Reading of Ordinance D- 2030 -11; An Ordinance
of the Common Council of the City of Carmel, Indiana, Establishing the Service, Rates and Charges for
the Collection and Sanitary Disposal of Residential Solid Waste and Yard Waste, Including Recycling
Services. Councilor Griffiths made a motion to move this item into business. Councilor Sharp seconded
and presented this item to the Council and referred to Sue Maki, Manager of Customer Relations and
Education for the City of Carmel Utilities Department, to address the Council. There was brief Council
discussion. Council President Seidensticker passed the gavel to Councilor Snyder to address the Council.
Councilor Snyder referred Ordinance D- 2030 -11 to the Utilities, Transportation and Public Safety
Committee for further review and consideration.
Council President Seidensticker reclaimed the gavel from Councilor Snyder.
Council President Seidensticker announced the First Reading of Ordinance D- 2031 -1 An Ordinance
of the Common Council of the City of Carmel, Indiana, Authorizing the Issuance of Bonds (96 Street
U.S. 421 EDA $17,580,000) Pursuant to IC 36- 7- 14 -3.5. Councilor Griffiths made a motion to move
this item into business. Councilor Snyder seconded and presented this item to the Council and referred to
Mike Howard, 694 Logan Street, Noblesville, IN., attorney representing the Hamilton County
Redevelopment Commission, to address the Council. There was brief Council discussion. Council
President Seidensticker referred Ordinance D- 2031 -11 to the Finance, Administration and Rules
Committee for further review and consideration.
Council President Seidensticker announced Resolution CC- 02- 07- 11 -01; A Resolution of the Common
Council of the City of Carmel, Indiana, Approving and Adopting Drug Task Force Interlocal Agreement
(Between the City of Carmel, City of Noblesville, City of Town of Whitestown, Town of Fishers,
Town of Zionsville and the Prosecutors of Hamilton And Boone Counties). Councilor Snyder made a
motion to move this item into business. Councilor Sharp seconded. Councilor Snyder presented this item
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to the Council. There was no Council discussion. Councilor Griffiths made a motion to approve
Resolution CC- 02- 07- 11 -01. Councilor Sharp seconded. There was no Council discussion. Council
President Seidensticker called for the vote. Resolution CC- 02- 07 -11 -01 was adopted 7 -0.
OTHER BUSINESS
City Council Appointments:
1. Carmel Economic Development Commission (Term expires 1/31/13, two year term);
Councilor Sharp nominated Drew Williams. Councilor Accetturo seconded. There
were no other nominations, Councilor Carter objected. Council President
Seidensticker called for the vote. Mr. Williams was appointed by to the Carmel.
Economic Development Commission 6 -1 (Councilor Carter opposed).
ANNOUNCEMENTS
EXECUTION OF DOCUMENTS
ADJOURNMENT
Council President Seidensticker adjourned the meeting at 7:43 p.m.
Respectfully submitted,
ATTEST:
Diana L. Cordray, IAlMC, C1erkz reasurer
02/07/1] CC Meeting Minutes
Approved,
Clerk Treasurer Diana L. Cordraayl`IAMC
5
es Brainard, Mayor
A
CRC Meetings
CARMEL REDEVELOPMENT COMMISSION
February 7, 2011
CITY COUNCIL REPORT
(Prepared for David Bowers 1/26/11)
The CRC held their regularly scheduled public meeting on Wednesday, January 19, 2011 at
7:30 p.m.
Upcoming Meetings:
o Wednesday, February 16, 2011 Regular Meeting
Financial Matters:
The end of month December CRC
The December distribution of TIF
The initial lease payment on the Redevelopment Authority's Lease Rental Revenue Bonds,
Series 2005 for the performing Arts Center in the amount of $6.9 million due on January
15, 2011 was paid on December 21, 2010.
All other CRC obligations associated with bond payments or developer agreements that
were due on or before January 1, 2011 were paid on December 20, 2010.
CRC Public /Private Partnerships:
1. City Center CRC /Pedcor LLC. (Parcel #5)
2. The Palladium (Parcel #7 -A)\
Operating Balance is $12,277,494
funds was received on December 15`
a. Please see attached report from Signature Construction (Distributed at 1/19/11 CRC
meeting).
a. Exterior finish work is moving ahead to complete pavers, sidewalks and exterior
lighting. Light poles are in place with certain poles having lights that illuminate the
exterior of the Palladium. Continuous snow has made site work difficult. Temporary
sidewalks have been poured connecting the Parcel_5 garage with the Monon Trail
adjacent to the Palladium east entry plaza.
b. Exterior landscape will be on hold until spring. Final grading will be completed for
landscape work subject to weather.
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c. Construction Manager (Shiel Sexton) is preparing to move off site. "Attic stock" of
spare parts will be stored either on site or off site at a CRC warehouse. Shiel Sexton
has moved off Woods Wire site and will turn it over to REI Construction to store
construction materials for Main Stage Theater and construction parking.
d. Feinstein Foundation offices and display space is finished and open to the public.
Traffic from the January 22 dedication event was heavy as was the Sunday opening to
the public. Furniture for the space arrived January 25, 2011.
e. Artec will continue to make adjustments in equipment and training of Palladium staff.
Artec will continue to be on site through 2011. Their work will interface with the
tuning of the Studio Theater and Main Stage Theater. To date, everything seems to be
working according to Artec standards.
3. Center Green (Parcel #7 -B)
(Center Green is the green space between the Concert Hall and the Main Stage Theater /SEP
Office building to the south.)
a. Please reference attached REI Project Manager's report.
b. The loop road that comes off 3rd Avenue and serves both The Palladium and supporting
theaters was completed for Office Building #1 tenant (SEP) to move in by December 1,
2010. The City has taken responsibility for snow removal.
c. Temporary sidewalk has been poured to connect the 7 -C Garage to the Palladium across
Center Green.
d. City IT and Communications staff are studying wi -fi installation for the campus.
e. The Center Green surface will be ready for Palladium events with final landscaping
complete in Spring 2011. All contracts for work have been awarded
f. Event tents are being installed for the January 29, 2011 gala.
4. Energy Center (Parcel #7 -C)
a. Construction work has been completed to add the additional pumps and modules to
serve the Main Stage Theater, Office Building #1 and Office Building #2 with the
necessary capacity that will serve existing city buildings to include City Hall, police
department and fire station. Work was substantially completed in October 2010.
b. Survey work has been completed to establish routes to run hot and chilled water lines to
the city buildings. Final engineering documents will be bid to establish construction
costs of running lines to city buildings. Consulting engineers have worked up a cost
estimate to rework the 20- year -old heating and cooling systems in the existing city
buildings, especially police headquarters. All construction and piping extension for the
three buildings are scheduled to be completed by January 1, 2012.
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c. City Utilities began operating and maintaining the Energy Center on January 1, 2011.
The CRC will fund all operating expenses for the Energy Center.
d. Electrical engineers have been awarded contracts by the 4CDC to design the new
mechanical systems for the three City buildings.
5. Main Stage Theater CRC, REI and Pedcor LLC (Parcel #7C -1)
a. Construction is moving forward at a fast pace. Structural steel is about 100% complete
with adjacent masonry shaft for the elevator and stairs completed. The building is being
enclosed to allow interior work and installation of roofing to weatherproof the project.
b. Contracts have been awarded for shell and core and are below budget. Construction
Manager has reported the interior finish bids are in budget and will recommend
awarding contracts.
c. Masons are completing the enclosure wall around the Theater interior space. The
architects have submitted the proposed Theater color schemes and finishes to the CRC
Plan Review Panel, and received approval by the committee. Samples of Theater
seating have been submitted for approval.
d. Exterior sign package and garage signage are ready for bidding. Review of designs has
been approved by the CRC and Civic Theater. Steven Libman will carry out his review
by February 1, 2011.
e. Main Stage Theater is set for completion in June 2011 and the Studio Theater will be
ready by March 2011.
f Bids for Theater equipment have been received and are within budget. Theater interior
finishes bids have been received and contracts should be awarded in February 2011.
Artec, Civic Theater and Steven Libman are reviewing theater equipment lists.
6. Studio Theater Office Building #1 (Parcel #7C)
a. Interior construction of the Theater space is well underway with all trades installing
walls, ceilings, structural supports and mechanical and electrical rough -ins. Equipment
grid is in place.
b. Theater equipment and sound systems are being installed with completion set for
January 2011.
c. Construction Manager has had Civic Theater and Steven Libman sign off on theater and
sound equipment lists.
d. Studio Theater general construction was substantially completed by December 31,
2010.
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e. Waiting for seating package to be delivered.
7. North Office Building #1 CCDC (Parcel #7C -3)
a. The building shell has been entirely enclosed. All glass and frames have been installed
on the east and north wall. Masonry is going up on the east and north side of the
building. Interior cores spaces are being completed with mechanical and electrical
work complete on the top two floors.
b. The SEP tenant space is complete. SEP moved into the building on January 3, 2011.
c. Building elevators and lobbies are open to the public.
d. The construction of a temporary connection from lobby through Civic support space
was approved by the City Fire Marshal. Passage way will be open for the January 29,
2011 gala.
8. Parking Structure CRC (Parcel #7C -3)
a. The garage construction Substantial Completion document was issued November 30,
2010. Construction Manager has received from City agencies the Certificate of
Occupancy dated November 30, 2010. REI Management has a one year contract to
manage the garage and office building.
b. Contractor has completed repairing topping slabs on all floors. Contractors have
started the concrete slabs at grade for Civic rehearsal space. Plumbing rough -in work is
underway at this time. Concrete contractor has completed the underground storm water
retention area under the south end of the garage. The storage space under the ramp at
the first floor will be shared with both theaters and. Farmers Market equipment.
c. Garage signage for gala and tuning concerts is temporary. Final signage will arrive in
March 2011. Electrical street signs on 3 Ave that indicate garage is full will be tied
electronically to gate at garage entry.
d. The garage security system as well as the controlled entry points have been resolved
with security consultants as the building relates to both the Theater and Office Building.
e. The garage was open to the public on December 1, 2010.
9. Arts District Lofts Shoppes CRC /Keystone Development (Parcel #47)
a. The project is progressing well. It is anticipated that permanent power will be in the
building by the end of January.
b. Drywall and finishing is approximately 80% complete throughout the project.
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c. Cabinets are being installed in the eastern half of the building on floors 3 and 4.
d. The last area (phase 3) of gyperete was placed the week of January 24th.
e. Painting continues on the interior. On the exterior, EIFS is near completion. Exterior
trim work and caulking has begun. Balcony trim systems and railings began the week
of 1/10/11. The balcony trim is 75% complete and the railings are 25% complete at the
present time.
f. MEP contractors are progressing well with the hopes of using the HVAC equipment for
heat when the permanent power is installed. Items being scheduled are floor tile,
carpet, plank flooring, granite tops, light fixtures, fire alarm activation and finalizing the
courtyard pool design.
10. Arts Design District Parking CRC (Parcel #62)
a. The site behind the Chaos building has been filled with gravel on a temporary basis to
fill in where old garages were demolished to allow for proper drainage away from
buildings.
b. Existing CRC parking area has been re- striped to provide a more orderly and effective
visitor parking area.
c. The CRC is reminding merchants and their staff that they should be parking in the
Cannel Lions Club Parking lot to maintain available parking for shoppers.
Arts Design District Update:
1. News and Events
a. A Valentine's Day Gallery Walk is scheduled for Saturday, February 12, 2011.
b. The 2011 calendar of events is currently being finalized and should be released by mid
February.
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UNRESERVED 010010 BILAOCE I
1
f |W
g
Parcel 10
'P5 501 14 11 8!8 11 Pwdh94.
Leessz075,CRC, Woods9Ne, 943
(9621 Sm1• •'awl Fund 902 1
077109dbn .'3019: RPAC 1
60- Center 9909 used lo PAC 01
Parcels 4611 120311 Fe99
Pery9 -31 .hens
0000NOR102E9:
Land 08(4359019 a 4 Leax9
Other P10401
Tad revenues
22.809, T1F
Interest
Ml9ce2a1eoes,010000
CRC Dtpeme
Seam ave l2.4p91001 019919
RPAC
4C-DC. arr.
641. of 664e s
904 19 0 313.95hep1
acs 21- Lune 6.146E 091491
1 09988 R96•60l:
Relmtua 19.912
094.413.
1 OPER62649 &ALSACE
Geed Reaeub9 Rad 16&0
Yew
6.dJ {C59091EP 99.91
Rs sese. kesew. 11, 011
2.099.479 I 6,016,807
111
1111
I
!I
i
2,436 2,436
16,000 1
41,936 53.726
06 145,498
3,200,164 157,819
11179
663,629 4,634,637
1.201 1,772
62,761 99,122
4,533,943
479,950
ACTUAL 4.11.141_
January Feb. ery
7,787,012 3,439.769
2,916,417 1 181,019 2,734.309 6,110,432 1 15,190,931
k
i
11 11 1
-,s:
Illi
g
I
11490I 2.439 3,270 2496,
10,000 20000 10,600 10,000 10,000
60,601 52,819 44,948 63,615 31,4231
104,963 505.170 122,146 104.206 107,791
5.799.593 1,932,645 1498,979 1.140.910 2,345,726
1 11
3.196,719 32,721 4,991,951 4,171,705 16.911,030
ƒ
760 716 196
I 500 (01,480) 35.143 22,585 10,834_
1
i
III
III
3,057439 93.401 24,431
16,560.000
I 4955,709 4,926,973
ACTUAL ACTUAL 11.114!34 ACTUAL ACTUAL.
March Apm May June July
7,576,267 4,255,807 1,629,699 4,077,799 6,449,922
J 1
11,052,913 1
k
1111111101101
10,000
46:180
805,675
1,857,022
72,997
225
02,672
ACTUAL
Au 091
20,000,121
8,899.580 1
k\
2,456 1
10,000
15.166
1,200,823
2,164,9
-1
1 79,319
78
70,242
41.
16492,173
2749,166
a
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7971 2,436' 6400
10,900 60,500 10,000
9,169 11206 7,125
26,770 1 14,234,171 9 (06,930
I
k
13.500 000
2 1 5.9
26,367 42,270 26,000
691 900
111
9,774,976
601931 0.19434 PROJECTED
O4t96er November O...01.r
11,421,360 1099,446 19.111,799
9,726.27. 1 3,402,704 I
u $f� `Ag
V
Pe
i gP,
z
126,000
490,733
5,670491'
27,905295,
01
11,1781
,t
0
60455.671 70455.1
k
13500000 13 500 914
0
5P. 5616
295,982 291.987
79242 79.242
I
0
0 0
8,431 ,214 6431
14,503,000 1e 534 00C
0
0
68.543,4071 19 543 477
MEMMIMMI
79391
ante forecast
1
:,m;«,;:
/i
VI
l§
.:i
i
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in
f
542
124500
499 7331
5.970197
77.90295
11 179
1
110.000
125000
2,555,000
r O
751,7201
21218.339
I)
0,345,090
2,560000
I 15,652.1391
1'17111(!7' 1
hers, for any purl... See assumptions AGual results Maly vary 4ml LS e artlerences may be malarial.
ignature
onstruction, r_LC
City Progress Report 1/13/11
Signature Construction is pleased to provide a brief list of highlighted activities being
completed in Carmel within the last month for Carmel City Center Building A, Building
B, P111 Waterproofing and Pavers, Village on the Green Parking Garage, Village on the
Green Theater, and Tenant information at Indiana Design Center as well as Carmel City
Center Buildings A B.
1. Parcel 73 Streetscape Project
Work continues at the cast in place retaining walls at the northeast corner.
The mudslabs in these areas will be ready to pour at the next break in
weather.
City Center Dr paver work is complete at this time with the materials being
removed and the area is cleared to open.
The boiler and piping inside the boiler room is installed as well as the walls
for manifolds. Currently waiting on manifold boxes.
All of the street lights are installed.
Brick at wall and pavers continue as weather permits.
2. P -111 Waterproofing, Mud Slab and Pavers
All pavers at walkways are complete aside from the small areas at expansion
joints. This work will be completed as weather permits.
Infrastructure installation at the Chandelier Court Fountain continues.
Pavers at Hanover Pass have continued.
Waterproofing has been on hold due to weather.
3. Carmel City Center Building A Parcel 5
At the south east turret area, EF1S production has commenced with the aid of
supplemental heating, foundations have been excavated and anchor bolts
placed for the future monumental stair that is going into fabrication.
At the north east corner, final granite deliveries adjacent to the Parcel 73
lower staircase have arrived to the jobsite and installations have continued.
Punch/completion lists have been issued to contractors, and are actively being
completed, with the exception of those items deemed as weather sensitive.
4. Carmel City Center Building B Parcel 5
Drury Simmons tenant fit out of floors 2 and 3 has been completed and turned
over, Drury Simmons moved in and started business on Monday January 10,
2011.
5. Village on the Green Parking Garage Parcel 7C -3
Closeout documents are being prepared.
Owner training and turnover is underway.
6. Village on the Green Theater Parcel 7C -1
Except for misc. in -fill work, the stage and Auditorium CMU walls have been
completed.
Veneer masonry wall work has been completed at the East side, continues at
the North side and has started recently at the South side of the bldg.
With the exception of some misc. in -fill areas and some small areas of roof
parapet framing, the exterior CFS framing and sheathing is nearly complete.
Steel detail work within the Auditorium is scheduled to be completed yet this
week.
Sprinkler piping installation within the Auditorium is currently in progress.
The roofer has mobilized on site and is getting started with their roofing at the
main roof area (above 2 flr. mech. room and Auditorium).
.Duct work installation is currently in progress at all levels of the bldg. The
lower duct work within the Auditorium is scheduled to be installed next week.
Electrical rough -in continues at all levels and at all areas of the bldg.,
including at the stage area. The installation of the house light hoists above the
Auditorium is scheduled to start toward the end of this month.
Interior metal framing continues at misc. areas throughout the bldg.
7. Indiana Design Center Tenant Spaces
The total leasable square footage for Indiana Design Center is 82,975 square
feet. Currently, 64,437 square feet is leased.
8. Carmel City Center Tenant Spaces
The total leasable space for Carmel City Center Phase 1 is 78,427 square feet.
Currently, 26,371 square feet is leased.
r4
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4.**Tarkin8ton Theater: Roofin8, Interior Rou8h In, Interior Framin8,
Exterior Facade work all on8oin8.
•:4•Studio Theater nearin6 completion: Substantial Completion set
for Januar 20. First tunin6 event is scheduled for Feb. 21. Grand
Openin8: The week of March Th.
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td
Just a few ca. les for s nd!
re s arati
U 1 3i a JL Y M y
s for the Ga a are
o "Center Grn"
Date: February 5, 2011
To: Members of the Council, City of Carmel
From: Jim Hig
Re: Explanation of the Monthly Financial Summary of the CRC
Page 1— Monthly Financial Summary and Pending Expenses
Receipts
MEMORANDUM
Certified Pu.bEic Accountants
One Independence Center, 1776 North Meridian Street, Suite S oo Indianapolis, Indiana 462o2,
Telephone 13x7- 634 -474,7 Facsimile 1 317 632,-2,727 Toll Free 1 877 634-4747
Web 1 wwu',LWGCPA.com
LWG
LONDON
WITTE
GROUP
Please allow this memo to address the request of Councilman Sharp regarding an explanation of the
monthly CRC financial summary that is distributed each month following the CRC meeting.
The circulated items are essentially in three sections (the summary, the detail of the receipts and
disbursements and the CRC forecast). The large spreadsheet/forecast is prepared by Coonrod
Associates and is a document that the CRC Commissioners and Council have been receiving for
some time.
The genesis of the two new schedules was a result of initial questions that were raised when London
Witte Group came on Board in August of last year concerning the need for information of the CRC's
activity in more detail than was being provided in the monthly spreadsheet /forecast. This format was
reviewed at the August 19, 2010 meeting of the Finance and Administration Committee and was
welcomed by the councilors in attendance.
I have attached a slightly revised copy of the summary for the month ended December 31, 2010 for
your reference for the balance of this memo.
This first page summarizes the CRC activity in a Balance /Receipt /Disbursement/Balance format for
the month just concluded. The activity is segregated by funding source and presently contains five
categories.
Clerk Treasurer These are the funds that are currently held by and accounted for the Clerk
Treasurer.
CRC— This is the activity of the CRC's checking account maintained at Regions Bank.
4CDC Grants, Installment Purchase Contracts and Energy Center Sale These three categories
represent the potential funding dollars (rights) that are available to the CRC from the various
sources and are segregated to these three categories for internal use.
The Receipts Section typically reflects the direct receipt of funds into the Clerk- Treasurer or CRC
funds and to the extent that the receipts came from 4CDC Grants, Installment Purchase Contacts or
February 5, 2011
Page 2
proceeds from the Energy Sale, the offsetting transfer of those receipts are reflected as a negative
receipt (a transfer if you will) so that overall receipts are not overstated.
Disbursements
The Disbursements Section summaries the expenditures from each of the funding sources (primarily
the funds held by the Clerk Treasurer or the CRC).
Pending Expenses and Funding Plan
The purpose of this section is to reflect any approved expenditure of the CRC that was not paid as of
the end of the month and its funding source. This is the slightly revised section that I mentioned
earlier in the memo. Upon my review I found that the section was not as clear in pointing out the
intended information.
As you will see in the attached December 2010 summary, the CRC is holding previously approved
disbursements for two vendors for the reasons noted (Boxes 1 and 2).
The remaining four boxes summaries the PAC and non -Pac related expenditures that were not paid as
of the end of the month, Information regarding the month that the invoices were received, approved
by the CRC along with the anticipated payment timefrarne are provided for internal purposes.
Remaining Pages Detail of Receipts and Disbursements
The remaining pages are meant to provide the detail of the receipt and disbursement activity for the
month and ties back the to the summary page information.
For example, if you were reviewing the summary section and wanted to know what made up the
receipts by the Clerk Treasurer in December ($9,178,929.57). On the top of page 2, you will note that
under Clerk Treasurer receipts there were two items. First, the collection of the TIF receipts for the
second half of the year ($9,178,875.55) along with interest earnings from the City's sweep account,
As for the disbursements, they are shown by funding source and by date. We have included the check
number, vendor name and the amount along with a designation of whether the expenditure is related
to the PAC or not.
Summary
All of this activity, the balances, receipts, disbursements and ending balances tie back to the
spreadsheet forecast from Coonrod Associates. It provides the Council with greater detail of
what /who was paid, the amount of payment and a check number. That way if a councilmember had
February 5, 2011
Page 3
a question regarding a specific receipt or disbursement, they would have information that would be
helpful to me and the CRC staff in providing the appropriate information.
I hope that this assist in understanding the format and purpose of the information provided. If you
should have any question or need additional information, please do not hesitate to contact me at 777-
7023 or jim..higgins ggins@lwgcoa.com.
Attachment
c: Mayor Brainard
Diana Cordray
CRC Members
Les Olds
Carmel Redevelopment Commission
Financial Summary
For the Month ended December 31, 2010
Installment Purchase
Description Clerk Treasurer CRC 4CDC Grants Contracts Energy Center Sale Total
Cash Balance 1211/10
1101 Cash 13,686.61 13,686.61
1110 TfF Distributions 7,264.84 7,264.84
1118 2008 TIF Bond Proceeds 2,484.82 2,484.82
1119 2008 TIF Debt Service Ras 871,278.94 671,278.94
87504111 Regions Bank 5,649,316.05 5,649,316.05
Wells Fargo Energy Center Sale 5,239,360.13 5,239,360.13
Cash Commitments 10,803.12 6,547,573.23 6,558,376.35
Totel Cash 694,715.21 5,649,316.05 10,803.12 6,547,573.23 5,239,360.13 18,141,767,74
Recelpls
Clerk Treasurer Funds 9.178,929.57 9,178,929.57
CRC Funds 28,000.00 28,000,00
Transfer 1213110 (100,000.00) 100,000.00
Transfer- 12/2110 1,345,185,77 (1,345,185,77)
Transfer 12/15/10 798,738.99 (798,738.99)
Transfer 12!15110 789,327.79 (789,327.79)
Transfer- 12/17110 (9,178,875.55) 9,178,875.55
Total Receipts 54,02 12,038,128,10 100,000.00 (789,327,79) (2,143,924.76) 9,204,929.57
Disbursements
Clerk- Treasurer Funds
PAC
Non -PAC 258,50 258.50
CRC Funds
Installment ContractLoans 789,327.79 789,327.79
PAC 8,974,230.08 8,974,230.08
Non -PAC 5,269,935.69 35,451.66 5,305,387.35
Total Disbursements 258.50 15,033,493.56 35,451,66 15,069,203.72
1101 Cash 13,429.15 13,429.15
1110 TIF Distributions 7,265.41 7,265.41
11182008 TIF Bond Proceeds 2,485.01 2,485.01
11192008 TIF Debt Service Res 671,331.16 671,331.16
87504111 Regions Bank
Cash Commitments
Cash Balance 12131/10 694,510.73 2,653,950.59 75 351.46 5,758,245.44 3,095,435.37 12,277,493.59
Description
Total CRC Pending Expenses
Prepare by London Willa Group
Month Received
CRC Expenses
Pending Expenses and Funding Plan
Amount Left to be
Month Approved Month to be Paid Paid
Amount Approved by Primary Funding
Commission Source
General Piping Inc. payments held due
to litigation
Various
Various
TBD
111,604.34
111,604.34 I CRC account
Gibraltar Construction Corp payments
held due lo litigation
Various
Various
TBD
87,345.00 1
87,345.00
CRC account
IPAC
November 1 December
February
4,578.47 1 826,576.78
CRC acct/ installment
Purchase Loan
Non -PAC
November December 1 February
7,812.50
3,806,105.06
CRC acct! Installment
Purchase Loan
PAC
December
January
March
599,118.08
1/19/2010
CRC acct! Installment
Purchase Loan
Non -PAC
December I January
March
795,921.57
1/19/2010
CRC acct/ Installment
Purchase Loan
1,606,379.96
ysna1t
Cterk- Treasurer
Receipts Acct Acct Name Amount
12117/2010 2010 Property Tax Receipts 9,178,075.55
12/31/2010 Interest on Sweep Accl 54.02
CRC Receipts
12/7/2010
12/2/2010 Check run
1212110 Check run
12/7110 Check run
12/15110 Check run
12116110 Check run
Total CT 9,178,929.67
Total CRC 26,000.00
Total Receipts December 9,204,920.67
Disbursements
Check# Vendor
1417 AT &T
1418 Brighlhouse Networks
1419 Carmel Utilities
1420 Duke Energy
Total
1421 Alt Wilzig Engineering 5,654.85 November PAC
1422 Arsee Engineers 3,395.00 November PAC
1423 Arlen Consultants 36,248.58 November PAC
1424 Chardon Laboralories 1,750.00 November PAC
1425 CSO Architects 76,869.24 November PAC and Non -PAC
1426 David M Schwarz/Architectural 11,276.76 November PAC
1427 Diversified Painting Company 245,625.00 November PAC
1428 Ermco 71,753.00 November PAC
1429 Hagerman Construction Corp 15,480.00 November PAC
1430 Hy/ant Group 7,822.00 November PAC
1431 Kiku Obata 22,811.87 November PAC
1432 L'Acquls Consulting Engineers 12,186.00 November PAC
1433 London Witte Group 6,787.74 November Non -PAC
1434 M A B Associates 12,471.00 November PAC
1435 Pedcor Design Group 18,317.64 November Non -PAC
1436 Santarrossa Mosaic The Co 83,000.00 November PAC
1437 Shlel Sexton Company, Inc. 253,442.74 November PAC
1438 Steel Supply& Engineering 22,323.99 November PAC
1439 WR Dunkin Son, Inc. 415,064.20 November PAC
1440 Circle B Construction Systems 40,906.16 November PAC
PAC Non -PAC
Total 1,346,185.77 1,275,491.09 69,694.68
1441 Huntington Bank 470,997.00 December Non -PAC
PAC Non -PAC
Total 479,997.00 479,997.00
1451 All Wilzig Engineering, Inc.
1452 Arsee Engineers, Inc.
1453 Artec Consultants Inc.
1454 Circle B Construction Systems
1455 CSO Architects
1456 David M. Schwarz Architectural
1457 Diversified Painting Company
1458 Ermco, Inc.
1459 Hagerman Construction Corp
1460 Klku Obate
1461 L'Acquis Consulting Engineers
1462 M A B Associates, Inc.
1463 Poynter Sheet Metal
1464 Santarossa Mosaic The Co.
1465 Shiol Sexton Company, Inc.
1466 W R Dunkin Son, Inc.
Total
Receipts
Acct Name
Miscellaneous Receipts
1467 Banc of America Leasing
1408 Bobby John, LLC
1469 C.L. Coonrod Company
Carmel Redevelopment Commission
Financial Summary
For the Month ended December 31, 2010
Amount
28,000.00
Amount
252.23 December Non -PAC
64.95 December Non -PAC
12.74 December Non -PAC
6,200.89 December Non -PAC
6,530.81
3,895,80 December PAC
1,465.00 December PAC
36,975.71 December PAC
4,725.44 December PAC
36,739.76 December PAC
15,690.21 December PAC
153,461.00 December PAC
27,590.00 December PAC
6,000.00 December PAC
6,627.53 December PAC
16,248.00 December PAC
8,089.00 December PAC
9,282.00 December PAC
38,064.38 December PAC
240,971.16 December PAC
192,914,00 December PAC
798,738.99
328.35 December Non -PAG
7,125.00 December Non -PAC
23.396,00 December Non -PAC
PAC Non -PAC
6,630.81
PAC Non -PAC
798,738,99
12/15/10 Check run
12/22/10 Check run
12/2/10 Bank Fees on
4CDC Grant 'funds
12120110 Property Tax
Wire Transfers
12120110 Check run
12121/10 Check run
1470 Central States Consulting, LLC
1471 Community Bank
1472 Crown Trophy
1473 CSO Architects
1474 Dean Dottie Harrill
1475 Duke Energy
1476 E. Lurie, LLC
1477 Even Lurfe Consulting
1478 Hamilton County Treasurer
1479 HCO Coffee Tea, Inc.
1480 Hirons Company
1481 I H S Global Insight (USA), Inc.
1482 IN Dept of Environmental Mgmt
1483 Kiku Obeta
1484 L'Acquis Consulting Engineers
1485 La Mie Emile
1486 LaFever Electric, Inc.
1487 London Witte Group
1488 Lowe's
1489 Matthew D. Worthley
1490 National Bank of Inlanapolis
1491 NOW Courier, Inc.
1492 Office Depot
1493 Ofd Town Properties, LLC
1494 Old Town Shops Property Assoc
1495 Pedcor Design Group
1496 Regions Bank
1497 REI Construction Services
1498 REI Real Estate Services, LLC
1499 RobDeRocker
1500 5 K Building Services, Inc.
1501 Service First Cleaning
1502 Signature Construction, LLC
1503 Smock Fenster Corporation
1504 Slivers Staging Services
1505 United Fidelity Bank
1506 Village Financial, LLC
1507 Wells Fargo Bank, N.A.
1508 Wilkinson Brothers
Total
1509 Architectural Glass Motel Co
1510 Broady Campbell, Inc.
1511 ideal Heating, Inc.
1512 LaFever Electric, Inc.
1513 Little Construction Co., Inc.
1514 MacDougal Pierce
1515 REI Construction Services
1516 Software Engineering Professlonals
1517 Thyssenkrupp Elevator
1518 Verkler Construction
Tote I
1519 Duke Energy
1520 Vectren Energy
Total
Total
Total
1521
1522
1523
Total
Bank Fees
Bank of New York Mellon
Bank of New York Mellon
Bank of New York Mellon
Bank of New York Mellon
Bank of New York Mellon
US Bank
Bank of New York Mellon
Bank of New York Mellon
Carmel Ulilities
Vectren Energy Delivery
Duke Energy
1,662.50 December Non -PAC
19,000.00 December Non -PAC
2,250.00 December Non -PAC
41,166.17 December Non -PAC
10,000.00 December Non -PAC
130.06 December Non -PAC
8,185.29 December Non -PAC
7,150.00 December Non -PAC
3,963,92 December Non -PAC
25.00 December Non -PAC
19,850.50 December Non -PAC
33,750.00 December Non -PAC
1,675.92 December Non -PAC
19,859.70 December Non -PAC
40,134,25 December Non -PAC
68.32 December Non -PAC
46,097.83 December Non -PAC
3,148.75 December Non -PAC
510.68 December Non -PAC
50.00 December Non -PAC
45,638.89 December Non -PAC
17,61 December Non -PAC
37.85 December Non -PAC
2,435.87 December Non -PAC
1,757.52 December Non -PAC
19,965.10 December Non -PAC
185,684.92 December Non -PAC
51,242.71 December Non -PAC
12,035.99 December Non -PAC
2,411.41 December Non -PAC
10.00 December Non -PAC
311.00 December Non -PAC
11,513.75 December Non -PAC
207,247.50 December Non -PAC
39,401.37 November and December Non -PAC
30,347.26 December Non -PAC
123,465.07 December Non -PAC
1,601,200.00 December Non -PAC
1,500.00 December Non -PAC
2,806,751.76
83,512.65 Installment Purchase Contract
38,339.50 Installment Purchase Contract
22,066.00 Installment Purchase Contract
23,803,42 Installment Purchase Contract
11,407.57 Installment Purchase Contract
79,422.30 Installment Purchase Contract
61,965.43 Installment Purchase Contract
381,115.72 Installment Purchase Contract
64,639.00 Installment Purchase Contract
43,036.20 Installment Purchase Contract
789,327.79
27,622.13 December Non -PAC
9,962.19 December Non -PAC
37,684.32
35,451.66
35,451.66
421,702.50 Perkwood East Property Taxes
445,488.57 Perkwood Crossing Property Taxes
24,809.51 Carmel City Center 2005A Property Taxes
61,254,64 Carmel City Center 2005B Property Taxes
88,619.95 Indiana Design Center Property Taxes
403,116.20 Carmel Merchants Square Property Taxes
6,000,000.00 PAC Lease payment
457,828.75 Illinois Street 2004 A
8,780,828.12
24.12 December Non -PAC
210.62 December Non -PAC
30.30 December Non -PAC
265.04
1524 Wells Fargo, N.A 3.28 Gramercy Property Taxes
PAC
PAC
Non -PAC
2,606,761.76
PAC Non -PAC
789,327.79
PAC Non -PAC
37,584.32
PAC Non -PAC
35,451.66
PAC Non -PAC
6,900,000.00 1,880,828.12
Non -PAC
265.04
December Summary Totals
PAC
Nan -PAC
8,974,230.08 I
8,194,973.54
12/23110 Wire Transfer
1213110 Transfer to
Lake City Bank
12/20(10 Clerk
Treasurer pald on
behalf of CRC
PAC Non -PAC
Total 3.28 3.28
Total
Total
AT&T
Tota I
Remainder owed on $8.5M Lake City
Lake City Bank 189,280.58 Bank Loan from 4CDC
Transfer due to Overdraft 100,000.00
Tota I CRC 16,169, 203.62
Total Disbursements December 16,169,203.62
PAC Non PAC
189,280.58 189,280,68
PAC Non -PAC
100,000.00 100,000,00
PAC Non -PAC
258.50 December Non -PAC
258.50 258.50