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Home My WebLink About194604 02/16/2011 CITY OF CARMEL, INDIANA VENDOR: 362449 Page 1 of 1 ONE CIVIC SQUARE JUDITH HAGAN CHECK AMOUNT: $225.00 CARMEL, INDIANA 46032 10946 SPRING MILL LANE CARMEL IN 46032 CHECK NUMBER: 194604 CHECK DATE: 2/16/2011 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 1125 4341999 JAN "11 225.00 OTHER PROFESSIONAL FE Carm lay Parks &Recreation CHECK REQUEST Date: 2/1/2011 39V� FFR Check payable ta By.. U$ Name: Judith Hagan CCPR BOARD MEMBER Address: 10946 Spring Mill Lane City, State, Zip Carmel, IN 46032 X Mail check to payee Return check to requestor Check Amount 225,00 Date Required ASAP Check needed for Monthly pay for meetings attended 1111/11, 1/15/11 1 /20/11,1/25/11 3 Meeting(s) $50.00 $150.00 1 Meetings) ate. $75.00 75.00 January 2011 To be paid from PO (if applicable) N/A Budget account GL 101 1125- 4341999 Budget Line Description Other Professional Fees Invoice(s) and Purchase Order (if required) MUST be attached. Requested by (print). Paula Schlemmer Requested by (signature): Ae! "4 &mmzjz Approved by (signature of Division Manager): on this date �3 Z Form revised 7 -7 -08 Shared Administrative Forms Staff forms Check Request (rev 7 -7 -08) Resolution No. G- 2011 -001 OP., Park Board Meeting 1 -25 -11 RESOLUTION NO. G- 2011 -001 4 A RESOLUTION AMENDING THE BY -LAWS OF THE CARMEL /CLAY BOARD OF PARKS AND RECREATION WHEREAS, the Carmel /Clay Board of Parks and Recreation (the "Park Board is a governmental entity created and authorized to administer the Carmel /Clay Department of Parks and Recreation (the "Department pursuant to that certain agreement entitled "Interlocal Cooperation Agreement" signed by the respective authorized officials of Clay Township, Hamilton County, Indiana and City of Carmel, Indiana on July 30, 2002 and effective January 1, 2003, as amended from time to time; and WHEREAS, pursuant to Article Il, Section 2.4 of the Interlocal Cooperation Agreement, the Park Board established rules of governance by adopting By -Laws last updated on December 8, 2009 (the "By- Laws"); and WHEREAS, Article VIE, Section 7.1 of the By -Laws provides that a majority of the Park Board members present at a meeting duly called, may amend the By -Laws and further provides that notice of any such amendment shall be given at the previous regular meeting and shall recite the wording of each proposed amendment, unless such two (2) meeting requirement is suspended by a vote of seven (7) members. NOW, THEREFORE, BE IT RESOLVED by the Carmel /Clay Board of Parks and Recreation that on January 25, 2011, the Park Board had presented to it the following wording for an amendment to the following Sections of the By -Laws of the Carmel /Clay Board of Parks and Recreation: 1. Section 3.6 of ARTICLE III, is hereby deleted and replaced with the following language: Section 3.6. PRESIDENT The President shall direct and administer the affairs of the Park Board as its executive head, and shall supervise all phases of its activities, subject to instructions by the Park Board. The President is on ex- officio member of ail committees except the Nominating Committee. The President presides at ail meetings of the Park Board. 2. Section 3.8 of ARTICLE III, is hereby deleted and replaced with the following language: Section 3.8. SECRETARY The Secretary shall, prior to submission to the Park Board, review the minutes of Park Board meetings. He /She shall act as Secretary of the meetings of the Park Board and attest to the signatures of the appropriate officer on documents requiring the signatures of Park Board Officer(s) and on attestation. in the absence of the Secretary, another officer, or the Park Board attorney, may attest such documents. The Secretary shall preside over the Park Board Meeting during the absence of the President the Vice President, and the Treasurer. 3. Section 3.9 of ARTICLE III, is hereby deleted and replaced with the following language: Section 3.9. TREASURER The Treasurer shall assist the Park Board in the review of its financial affairs. Specifically, the Treasurer shall review prior to submission to the Park Board, ail claims required to come before the Park Board for approval and recommend their approval or investigation. The Treasurer shall be responsible to set, notice and chair the meetings of the Finance Committee. The Treasurer shall preside over the Park Board Meeting during the absence of the President and the Vice President. Resolution No. G-2011 -001 Park Board Meeting 1 -25 -11 4. Section 5.2 of ARTICLE V, is hereby deleted and replaced with the following language: Section 5.2. STANDING COMMITTEES The following committees are hereby created to exist from year to year unless otherwise determined by resolution of the Park Board. Finance Committee The Mission of the Finance Committee is generally to identify, address and make recommendations to the Park Board regarding the fiscal matters of the Park system, including assisting the Park Department Director with preparation of the budgets. The Treasurer shall chair the meetings of the Finance Committee. Personnel Committee The Mission of the Personnel Committee is to consider and make recommendations to the Park Board regarding personnel policies and processes for the Department. The Committee will also be responsible for on annual review process of the Department Director. Properties Committee The Mission of the Properties Committee is to identify, address and make recommendations to the Park Board regarding park issues related to the purchase, improvement, disposition, management encroachment and maintenance of real and personal property. S. Section 6.3 of ARTICLE VI is hereby deleted and replaced with the following language: Section 6.3 PARK BOARD MEMBER PER DiEM For attendance at oil meetings and orientations of the Park Board, Park Board Committees listed under Article iV and V of the Bylaws for which the Pork Board member is an appointed or ex- officio member, and for each day's attendance at any state or national conference, Pork Board members shall be paid on amount consistent with the compensation paid to the Carmel Plan Commission for meeting attendance. No more than one Per Diem may be earned on any given calendar doy. The By -Laws as amended herein are APPROVED AND ADOPTED this 1 �kS day of au.LA a� 20 y the CARMEL/CLAY BOARD OF PARKS AND RECREATION. Jose Mil er, President Ju` K F. Hagan, Vice PresiderA JaAnes L. Engledo reasurer R' and F. Taylor, III, Secretary KA. Pamela S. Knowles Donna Cihak Hansen Richard Leirer ATTES 1��L Richard Taylor, III, Skjetary P e Tt `JG 1Z) I Ai X ✓2 C >m 1?7� Sponsor: Councilor Sh ORDINANCE D- 2005 -10 AS AMENDED AN ORDINANCE OF THE COMMON COUNCIL OF THE CITY OF CARMEL, INDIANA, FIXING SALARIES OF APPOINTED OFFICERS AND EMPLOYEES OF THE CITY OF CARMEL, INDIANA, FOR THE YEAR 2011 BE IT ORDAINED BY THE COMMON COUNCIL OF THE CITY OF CARMEL, INDIANA, THAT: 1, James Brainard, Mayor of the City of Carmel, Indiana, as required by Indiana Code 36 -4 -7 -3 and Indiana Code 36- 8 -3 -3, do hereby fix the maximum salaries and pay schedule of appointed officers and employees of the City of Carmel, Indiana, beginning December 25, 2010, and continuing.,thereafter until Decerrtber 23, 20 and request that such salary rates be approved by the Common Council as follows: 1. POLICE CLASSIFICATION MAXIMUM BI- WEEKLY BASE SALARY CHIEF 3954.00 ASSISTANT CHIEF 3380.00 MAJOR 3111.00 LIEUTENANT 2699.00 SERGEANT 2425.00 PATR OFFICER 21.51.00 CRIME SCENE SPECIALIST 2425.00 AUTO MECHANIC I 2013.00 QUARTERMASTER 2013.00 AUTO MECHANIC II 1876.00 OFFICE ADMINISTRATOR 1739.00 SPECIAL INVESTIGATIONS ADMINISTRATOR 1739.00 RECORDS SUPERVISOR 1739.00 ADMINISTRATIVE ASSISTANT 1 1612.00 COMMUNI'T'Y RESOURCE SPECIALIST 1602,00 PROPERTY /EVIDENCE ROOM CLERK 1602.00 RECORDS CLERK 1560.00 ADMINISTRATIVE ASSISTANT 11 1465.00 PART- T1ME/TEMPORARY UP TO $20.00 PER HOUR a. For the purpose of ensuring the consistency of retiree pension payments, all First Class Patrol Officers shall receive an identical base salary. When an officer is promoted to First Class, his or her base salary shall be increased to the level of other First Class Officers, which is the amount that will be certified to the State of Indiana for pension purposes. b. Designated Field Training Officers shall, at the request of the Chief of Police, be entitled to receive up to four dollars and twenty -five cents ($4.25) per hour for performing the duties associated with these functions, in addition to all other forms of compensation. VERSION B 10/15/10 1 ii) The formula for calculating the hourly rate of pay shall be: (b]-weekly base pay longevity pay f shift differential pay 24 hour fire schedule pay specialty pay)/ hours the employee is scheduled to work in a regular work period. iii) Scheduled hours are as follows: For all civilians and for firefighters in administrative positions, the scheduled hours shall be 37.5 in a 7 -day work period (75 hours bi- weekly). For all police officers and golf course employees, the scheduled hours shall be 160 in a 28 -day work period (80 hours bi- weekly). For firefighters who work a 24 -hour shift, the scheduled hours shall be an average of 224 hours in a 28 -day work period (112 hours bi- weekly). iv) The formula for calculating the overtime rate of pay shall be: -For Fire Department non exempt shift employees, hourly rate of pay (as determined by formula in Section 12(h)(ii) above) x 0.5 for scheduled overtime from 212 -224 hours, and hourly rate x 1.5 for scheduled overtime in excess of 224 hours and for all emergency call -outs, end-of-shift runs and work related court appearances. For all other non exempt City employees, hourly rate of pay (as determined by formula in Section I2(h)(ii) above) x 1.5.* *Not all overtime is eligible for time and one -half compensation. See Carmel City Code 2 -40 (c) for guidelines. j. Compensation for Meetings i) Appointed members of the Plan Commission, Board of Zoning Appeals and Cable TV Advisory Committee shall be paid the sum of seventy -five dollars ($75.00) for each regularly scheduled meeting attended. Appointed members of the Plan Commission shall receive an additional seventy -five dollars ($75.00) for each standing sub committee meeting attended. ii) Exempt employees of the Department of Community Services shall be entitled to receive a stipend of seventy -five dollars ($75.00) per meeting, in addition to their regular compensation, for attending each regular or special meeting of the Plan Commission or Board of Zoning Appeals, or their respective committees or task forces, if such meetings are held outside the regular working hours of 8:00 a.m. to 5:00 p.m. Meeting stipends shall be paid from the budgets of the Plan Commission and the Board of Zoning Appeals, as applicable. For all other meetings that occur outside regular working hours, and that cause the aforementioned exempt employees to work in excess of 40 hours per week, the employees shall be eligible for compensatory time off only, as outlined in the City's overtime policy. Under no circumstances shall an exempt employee be entitled to receive both a meeting stipend and compensatory time off for attending the same meeting. Non- exempt employees of the Department of Community Services shall be entitled to overtime compensation for attending regular or special meetings of the Plan Commission or Board of Zoning Appeals, or their respective_ committees or task forces, if such meetings cause them to work in excess of 37.5 how s per vz ek. VERSION B 10/15/10 9 k. Appointed members of the Board of Public Works and Safety shall be paid a salary of five thousand five hundred thirty -five dollars ($5,535.00) per year. PASSED by the Common Council of the City of Carmel, Indiana this /9 day of 2010, by a vote of 0 ayes and nays. COMMON COUNCIL FOR THE CITY OF CARM L Presiding icer os Griffiths Richard L. Sharp, P esi ent Tempore Kevin Rider Jo Accetturo W. Eric Seid sticker �V 0 T P�ESE�I�T� Ronald E. Carter ucy yder ATTE kLk 2 d Diana L. Cordray, IAMC, rk- Treasurer Presented by nee the Mayor of the City of Carmel, tndiana this i g day of 2010, at 10. O'clock P M. Diana L. Cordray, IA C, Clerk- T _easurer Approved by me, Mayor of the City of Cannel, Indiana, this 1 day of 201.6, at O'clock M. JarnA Brainard, Mayor ATTEST: Diana L. Cordray, ]AMC Clerk easurer Prepared by: Barbara A. Lamb, irector of-Hum n Resources VERSION B 1.0/15/10 10 ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An Invoice of bill to be properly itemized must show; kind of service, where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee Purchase Order No. 362449 Hagan, Judith Terms 10946 Spring Mill Lane Carmel, IN 46032 Invoice Invoice Description Date Number (or note attached invoice(s) or bill(s)) PO Amount 2/1/11 Jan'11 Park Board meeting attendance 225.00 Total 225.00 1 hereby certify that the attached invoice(s), or bill(s) is (are) true and correct and I have audited same in accordance with IC 5- 11- 10 -1.6 20____ Clerk- Treasurer Voucher No. Warrant No. 362449 Hagan, Judith Allowed 20 10946 Spring Mill Lane Carmel, IN 46032__ In Sum of 225.00 ON ACCOUNT OF APPROPRIATION FOR 101 General Fund PO# or INVOICE NO. ACCT #/TITL-E AMOUNT Board Members Dept 1125 Jan'11 4341999 225.00 1 hereby certify that the attached invoice(s), or bill(s) is (are) true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except 10 -Feb 2011 Signature 225.00 Accounts Payable Coordinator Cost distribution ledger classification if Title claim paid motor vehicle highway fund