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Home My WebLink About194651 02/16/2011 CITY OF CARMEL, INDIANA VENDOR: 354366 Page 1 of 1 ONE CIVIC SQUARE IRWIN COMPUTING CHECK AMOUNT: $4,890.00 s CARMEL, INDIANA 46032 1326 COOL CREEK DRIVE CARMEL IN 46033 CHECK NUMBER: 194651 CHECK DATE: 2/1612011 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 1160 R4355400 21494 4,890.00 WEBSITE MAINT INVOICE Details Richard G. Heck Irwin Computer Services 1326 Cool Creek Drive Carmel, IN 46033 Office: 317- 848 -4840 Public E -mail: RichardHeck@yahoo.com Today's Date: February 13, 2011 Contract Professional Services Contract with the City of Carmel, Indiana Project name: Professional Web Site Maintenance Date of Invoice 02 -13 -11 City of Carmel, Indiana (http: /Www.carmeLin.gov) monthly web site update, development maintenance which includes the following functions on a daily basis. Every day in the "Early" morning check the Carmel City web site to make sure it is up and functioning properly. Post Media News Releases Media advisories to City website. Update Carmel City Council meeting notices, minutes and agendas. Update Carmel City Council Committees notices, meeting agendas, and minutes. Updating LaserFiche links to City Council Actions, Minutes and Agendas.. Daily updates to City Community Calendar. Update Dept. of Community Services meeting minutes agendas. Update Board of Zoning Appeals meeting agendas. Update Plan Commission meeting agendas. Update Engineering Department's Storm Water manuals and road construction reports. Update Judge's web site with new fees and hours and other necessary data. Update meetings at City Hall re: Posting Official Notices and information from Clerk Treasure's Office. Meetings in person ie. DOCS Department I, CFD Department, Water Department, Engineering Department, Communications Department and other Departments as necessary. Phone calls to and from city employees to get explanations as to exactly how they want their web pages designed or what they would like on a particular web page. Daily review of emails from city employees to see what needs updating or posting. 1 Successfully deploy new .doc files, .PDF files, added new HTML coding, scan in new graphics, scan brochures, scan registration pages, scan maps, produce new .PDF files, added new graphics, add new executables and new digital images, update dynamic hyperlinks and more. Also includes any standard web maintenance items. [Details: Date Services Provided Hours Worked 01 -01 Check to see if web site is up and running, then check a -mails to .5 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 01 -02 Check to see if web site is up and running, then check e -mails to .5 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 01 -03 Check to see if web site is up and running, then check a -mails to 4 see what needs updated or posted to the web site from the different departments and/or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Removed and replaced various Plan Commission applications Removed and replaced various BZA appeals applications and instructions 01 -04 Check to see if web site is up and running, then check a -mails to .5 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 01 -05 Check to see if web site is up and running, then check e -mails to 1 see what needs updated or posted to the web site from the different departments and/or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Removed Plan Commission and TAG 2010 calendars 2 01 -06 Check to see if web site is up and running, then check e -mails to 4.5 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. Updated Carmel Community Calendar and added Clerk Treasurer items Posted cancellation notices for City Council committees Worked with Comm. Rel. staff on search engine issues Made changes to Proclamation form online Made changes to CSBN and CNAN webpages Posted news release for Parks 01 -07 Check to see if web site is up and running, then check a -mails to 1.5 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Updated Carmel Community Calendar Posted BZA Hearing Officer agenda for mtg. of 1 -18 -11 Posted Agenda for TAC Advisory Committee mtg. of 01 -19- 11 Posted Agenda for Plan Commission mtg. of 0 1 -19-11 01 -08 Check to see if web site is up and running, then check a -mails to .5 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Updated Carmel Community Calendar 01 -09 Check to see if web site is up and running, then check a -mails to .5 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Updated Carmel Community Calendar 01 -10 Check to see if web site is up and running, then check e -mails to 4.5 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Updated Carmel Community Calendar and added CHS event Discussed Clerk Treasurer's changes with Comm. Rel. Made more changes to CSBN and CNAN pages Worked with Comm. Rel. and mayor's office on web changes Posted Notice of CRC mtg. of 01 -19 -11 Worked with Comm. Rel. staff on web changes 3 01 -11 Check to see if web site is up and running, then check e -mails to 2.5 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Worked with Comm. Rel. on web changes and access Posted snow plowing notice on website 01 -12 Check to see if web site is up and running, then check a -mails to 3 see what needs updated or posted to the web site from the different departments and/or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Notice of City Council committee mtg. of 01 -20 -11 Updated Carmel stats on website Removed and replaced names on Carmel Police Merit Board Posted News Release for CPD 01 -13 Check to see if web site is up and running, then check a -mails to 4.5 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Agenda for BPW mtg. of 0 1 -19-11 Posted Agenda for City Council mtg. of 01 -18 -11 Made changes to Carmel Utilities pages Posted News Release for CPD Worked with Comm. Rel. and Vision Internet on transition issues 01 -14 Check to see if web site is up and running, then check a -mails to 6.5 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Agendas for Hearing Officer and Regular BZA mtgs. of 01 -25 -11 Made changes to Comm. Rel. web pages Posted Paperless Packet for City Council mtg. of 01 -18 -11 Posted Agenda for Plan Commission Hearing Officer mtg. of 01 -21 -11 Uploaded new calendar for City Council's page Worked on new pages for transition 4 01 -15 Check to see if web site is up and running, then check a -mails to 2 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Made changes to school info and links Worked with Mayor's staff on web page document issues 01 -16 Check to see if web site is up and running, then check a -mails to .5 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 01 -17 Check to see if web site is up and running, then check e -mails to 4.5 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Continued updates to 2011 calendars for various boards and commissions Continued updates to DOCS applications and forms for 2011 01 -18 Check to see if web site is up and running, then check a -mails to 4.5 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Made changes to Carmel Police Merit Board pages Made changes to CI=D sections of webpages Made changes to HR pages 01 -19 Check to see if web site is up and running, then check e -mails to 7 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Minutes from City Council mtg. of 12 -20 -10 Posted Results from City Council mtg. of 01 -18 -11 Posted Notice of cancellation of City Council committee mtg. of 01 -25 -11 Worked with City Court on transition to state court pages Posted News Release for CPD Posted News Release for Comm. Rel. Made changes to CFD pages Updated some court pages to ready for transfer 5 01 -20 Check to see if web site is up and running, then check a -mails to 3.5 see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Worked with Court on transition to state site Posted Minutes for CRC mtgs. of 12 -15 -10 and 12 -28 -10 and Agendas for CRC mtgs. of 12 -28 -10 and 01 -19 -11 Posted School delay on home page Posted snow plow info on home page 01 -21 Check to see if web site is up and running, then check e -mails to 2.5 see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Minutes from TAC mtg. of 0 1 -19-11 Removed and added names for Plan Commission for 2011 Posted Bid Notices Posted News Release for CPD 01 -22 Check to see if web site is up and running, then check a -mails to .5 see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 01 -23 Check to see if web site is up and running, then check a -mails to .5 see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 01 -24 Check to see if web site is up and running, then check a -mails to 2.5 see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Agendas for Plan Commission Subdivision and Special Studies committee mtgs. of 02 -01 -11 Posted News Release for CPD Worked with state staff on city court transition 01 -25 Check to see if web site is up and running, then check a -mails to 4.5 see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Minutes from Special Studies mtg. of 01 -04 -11 and Plan Commission mtg. of 12 -14 -10 Worked with state staff on City Court pages transition Worked on new pages for transition 6 01 -26 Check to see if web site is up and running, then check a -mails to 5 see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Bid Notice Worked with state staff regarding city court transition Removed and replaced BZA members for 2011 Made changes to Road Construction pages Made changes to Administration pages 01 -27 Check to see if web site is up and running, then check a -mails to 1.5 see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Worked with CRC staff on page updates 01 -28 Check to see if web site is up and running, then check a -mails to 5 see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Worked with CPD on Merit Board page changes Worked with DOCS staff on Economic Development Board page changes Worked with Mayor's staff regarding board and commission updates based on new appointments and terms Worked with CRC staff on bond document conversions Worked with Vision Internet on transition 01 -29 Check to see if web site is up and running, then check a -mails to .5 see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 01 -30 Check to see if web site is up and running, then check e -mails to .5 see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 01 -31 Check to see if web site is up and running, then check a -mails to 2 see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted News Release for Comm. Rel. Posted snow notices Total hours 81.5 $60 per hour X $60 Total due $4890.00 7 VOUCHER NO. WARRANT NO. ALLOWED 20 Irwin Computer Services IN SUM OF 1326 Cool Creek Drive Carmel, IN 46033 $4,890.00 ON ACCOUNT OF APPROPRIATION FOR Mayor's Office PO# 1 Dept. INVOICE NO. ACCT #FrITLE AMOUNT Board Members 21494 Invoice 43- 554.00 $4,890.00 1 hereby certify that the attached invoice(s), or bill(s) is (are) true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except Monday, February 14, 2011 Mayor Title Cost distribution ledger classification if claim paid motor vehicle highway fund Prescribed by State Board of Accounts City Form No. 201 (Rev. 1995) ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee Purchase Order No. Terms Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s) or bill(s)) 02/13/11 Invoice $4,890.00 I hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accordance with IC 5- 11- 10 -1.6 ,20 Clerk- Treasurer