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Home My WebLink AboutBPW-02-16-11 O ,400 /AV P OFCA R �"s v: ii i /1 Ci ty f Carme V ;00 +��T C O JO Office of the Clerk- Treasurer Iii r' +i z n._ A F, 4 i s •a# fro'' at •Ski y;t, k" j P ik kf BOARD OF PUBLIC WORKS AND SAFETY WEDNESDAY, FEBRUARY 16 AT 10:00 A.M. COUNCIL CHAMBERS CARMEL CITY HALL ONE CIVIC SQUARE NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD OF PUBLIC WORKS WILL HOLD A MEETING ON WEDNESDAY, FEBRUARY 16 2011 AT 10 :00 A.M. IN THE COUNCIL CHAMBERS, CITY HALL, ONE CIVIC SQUARE THE PURPOSE OF THE MEETING IS CITY BUSINESS ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571 -2414 9: ?a C of army "4- N 0 1 700 r Office of the Clerk- Treasurer Board of Public Works and Safety Meeting AGENDA Wednesday, February 16, 2011 10:00 a.m. Council Chambers City Hall One Civic Square MEETING CALLED To ORDER 1. MINUTES a. Minutes from the January 19, 2011 Regular Meeting. 2. BID OPENINGS /AWARDS a. Bid Opening for the LED Street Lighting Refit Kits Part 3; Dave Huffman, Street Commissioner b. Bid Opening for the Greenbriar and Windemere Subdivison Culvert Replacement Project; Mike McBride, City Engineer c. Bid Award for the LED Street Lighting Refit Kits Part 2; H.D. Supply; ($80,480.00); This was the most responsive bid, but not the lowest; see attached memo; Dave Huffman, Street Commissioner d. Quote Rejection; Illinois Street Wall Repair; Gary Duncan, Assistant City Engineer 3. PERFORMANCE BONDS a. Resolution No. BPW- 02- 02- 11 -01; Inglenook, Section 1A; Water Mains; John Duffy, Director of the Department of Utilities b. Resolution No. BPW- 02- 02- 11 -02; Blackwell Park; Right of Way Improvements; Streets, Curbs, Walks; John Edwards, Blackwell Park Partners c. Resolution No. BPW- 02- 16- 11 -01; Blackwell Park; Right of Way Improvements; Sanitary Sewers; Water; John Edwards, Blackwell Park Partners ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571 -2414 4. CONTRACTS a. Request for Purchase of Goods and Services; Additional Services #21; Crossroad Engineers; Streetscape CRC Parcel 7A; Construction Inspection Services; ($12,000.00); Mike McBride, City Engineer b. Request for Purchase of Goods and Services; Additional Services #2; Rundell, Ernstberger; Planting and Site Design Review; ($4,250.00); Mike McBride, City Engineer c. Request for Purchase of Goods and Services; Change Order #1; Central Engineering; (Increase S5,188.34); 106 Street Drainage; Mike McBride, City Engineer d. Request for Purchase of Goods and Services; Change Order #2; Central Engineering; (Increase $15,176.19); 106 Street Drainage; Mike McBride, City Engineer e. Request for Purchase of Goods and Services; Change Order #1; Monroe, LLC; (Increase $5,785.00); 106 Street Path Gray Road to Hazel Dell Parkway; Mike McBride, City Engineer f. Request for Purchase of Goods and Services; Change Order #5; Walsh Construction; (Increase $38,068.91); Keystone and Main Street; Mike McBride, City Engineer g. Request for Purchase of Goods and Services; Change Order #4; Walsh Construction; (Decrease 57,102.18); Keystone and 136 Street; Mike McBride, City Engineer h. Request for Purchase of Goods and Services; Change Order #1 FINAL; Calumet Civil Contractors; (Decrease 594,468.88); Hazel Dell Parkway Improvements; Mike McBride, City Engineer i. Request for Purchase of Goods and Services; Change Order #3; Gradex; (Increase $7,622.06); Shelborne Road 116 to 126 and 131 Street Roundabout; Mike McBride, City Engineer j. Request for Purchase of Goods and Services; Additional Service #3; DLZ; (5146,100.00); Traffic Study Update; Mike McBride, City Engineer k. Request for Purchase of Goods and Services; Additional Service #1; ProCare Horticultural Services; (516,464.25); Mowing, Fertilizing and Mulching Right of Way; Dave Huffman, Street Commissioner 1. Request for Purchase of Goods and Services; AT &T Equipment Solutions; Marvin Stewart, Director of Carmel Communication Center m. Request for Purchase of Goods and Services; Letter of Engagement; Thomas D. Perkins; Legal Services; Douglas Haney, City Attorney n. Request for Purchase of Goods and Services; Additional Service #1; Hittle Landscaping; ($24,472.00); Landscaping Maintenance in Certain Areas; Dave Huffman, Street Commissioner 5. REQUEST TO USE CITY FACILITIES /PROPERTIES a. Request to Use Gazebo; ceremony; Friday, March 18, 2011; 3:00 p.m. to 6:00 p.m.; Margot Gibson b. Request to Use Gazebo and Common Areas; Event; Sunday, September 11, 2011; 6:00 p.m. to 10:00 p.m.; Humane Society for Hamilton County c. Request to Use City Streets; Ice Cream Social; Sunday, July 10, 2011; 1:00 p.m. to 5:30 p.m.; Village of West Clay HOA d. Request to Use Gazebo and Common Area; Wedding; Rehearsal Friday July 8, 2011 5:00 p.m. to 6:00 p.m.; Ceremony; Saturday, July 9, 2011; 10:00 a.m. to 7:00 p.m.; Katherine Prichard e. Request to Use City Streets; Marathon; See Map for Street Affected; Saturday, June 11. 2011; 4:00 a.m. to 9:00 p.m.; Carmel Road Racing Group LLC f. Request to Use Council Chambers; Meeting; Wednesday, March 23, 2011 and Wednesday, April 27, 2011; 6:30 p.m. to 8:30 p.m.; Central Indiana Dance Ensemble g. Request to Use Council Chambers; Forum; Tuesday, April 12, 2011; 6:30 p.m. to 9:30 p.m.; Hamilton County League of Women Voters 6. OTHER a. TABLED 1/5/2011; Request for Street Dedication; Town Homes at Hunters Creek; Jeff Iozzio, Hunters Creek HOA b. Request for Dedication of Streets; Traditions on the Monon; Robert Potokar, HOA Traditions on the Monon c. Conflict of Interest Statements; Rebecca Chike, Steve Holubik, Diana L. Cordray, Jean Belcher, Douglas Haney, Nancy Heck d. Request for Approval of Inter -local Agreement between the City of Carmel and Hamilton County Solid Waste Board; John Duffy, Director of the Department of Utilities e. Request for Qualified Domestic Relations Order; Bowman; Barb Lamb, Human Resources f. Request for Qualified Domestic Relations Order; Tolan; Barb Lamb, Human Resources g. Request for Curb Cut Modification; National Bank of Indianapolis, East Carmel Drive; Andrew Taylor, American Structurepoint h. Request for Lane Restrictions; 116 Street; Shirley Hunter, Duke Energy i. Request for Open Pavement Cut and Closure of Alley; 31 East Main; Resa Glover, Vectren j. Request for Variance; 126`'' and Gaskin Way; Improvements of Right of Way; Rick Uren, Laurel Lakes HOA k. Request for Lane Closures; Various Locations; Stephen Vollmer 1. Request for Re -plat Approval; Grandin Hall, Section 1; Dave Sexton, Schneider Corporation m. Request for Lane Closure and Open Cut Request; 10557 Westfield Blvd; Resa Glover, Vectren n. Request for Lane Closure; Pointe Parkway at 116` Stephen Vollmer, Duke Energy o. Request for Lane Closure /Sidewalk Closure; 106 and Haverstick Road; Shirley Hunter, Duke Energy p. Request for Variance; Improvements of Right of Way; 106 and Brookview Drive; David Hoffman HOA President 7. ADJOURNMENT BOARD OF PUBLIC WORKS SAFETY MEETING MINUTES WEDNESDAY, FEBRUARY 16, 2011 —10:00 A.M. COUNCIL CHAMBERS CITY HALL ONE CIVIC SQUARE THIS MEETING COMBINED THE 2/2/ MEETING AND 2/16 MEETING. THE 2/2 MEETING WAS CANCELED DUE TO WEATHER. MEETING CALLED TO ORDER Board Member Burke called the meeting to order at 10:02 a.m. MEMBERS PRESENT Mayor James Brainard, Board Members; Lori Watson, Mary Ann Burke; Deputy Clerk; Sandy Johnson MINUTES Minutes from the January 19, 2011 meeting approved 2 0. BID /QUOTE OPENINGS AND AWARDS I Bid Opening for the LED Street Lighting Refit Kits Part 3; Mayor Brainard opened and read the bids aloud; Company Amount HD Supply $73,142.70 The bids were given to Dave Huffman, Street Commissioner for review and recommendation. Bid Opening for the Greenbriar and Windemere Subdivison Culvert Replacement Project; Mayor Brainard opened and read the bids aloud; Company Amount Alternative Atlas Excavating $184,729.00 $39,207.00 Hunt Paving $149,768.00 $43,308.00 Harvey Construction $188,290.00 $41, 725.00 HIS Constrction $179,358.00 $54,443.00 RA Myers $257,256.00 S41,425.00 George Harvey $173,207.50 $54,094.00 Calumet S173,610.00 838, 024.50 The bids were given to Mike McBride, City Engineer for review and recommendation. Bid Award for the LED Street Lighting Refit Kits Part 2; H.D. Supply; ($80, 480.00); This was the most responsive bid, but not the lowest; see attached memo; Letter from City Attorney regarding award. Board Member Burke moved to approve. Board Member Watson seconded. There was brief discussion. Request approved 3 -0. Quote Rejection; Illinois Street Wall; Yardberry Landscape; (S26, 000.00); Board Member Burke moved approval of rejection. Board Member Watson seconded. There was brief discussion. City Engineer Mike McBride explained the reason for the rejection. Mayor Brainard questioned whether this shouldn't still be under a warranty being it is only 3 years old. There was brief discussion. Rejection approved 3 -0. PERFORMANCE RELEASES Resolution No. BPW- 02- 02- 11 -01; Inglenook, Section IA; Water Mains; Board Member Burke moved approval. Board Member Watson seconded. Request approved 3 -0. Resolution No. BPW- 02- 02- 11 -02; Blackwell Park; Right of Way Improvements; Streets, Curbs, Walks; Board Member Burke moved approval. Board Member Watson seconded. Request approved 3- 0. Resolution No. BPW- 02- 16- 11 -01; Blackwell Park; Right of Way Improvements; Sanitary Sewers, Water; Board Member Burke moved approval. Board Member Watson seconded. Request approved 3- 0. CONTRACTS Request for Purchase of Goods and Services; Additional Services #21; Crossroad Engineers; Streetscape CRC Parcel 7A; Construction Inspection Services; (S12,000.00); Board Member Burke moved approval. Board Member Watson seconded. Request approved 3 -0. Request for Purchase of Goods and Services; Additional Services #2; Rundell, Ernstberger; Planting and Site Design Review; ($4,250.00); Board Member Burke moved approval. Board Member Watson seconded. Request approved 3 -0. Request for Purchase of Goods and Services; Change Order #1; Central Engineering; (Increase $5,188.34); 106`h Street Drainage; Board Member Burke moved approval. Board Member Watson seconded. Request approved 3 -0. Request for Purchase of Goods and Services; Change Order #2; Central Engineering; (Increase $15,176.19); 106` Street Drainage; Board Member Burke moved approval. Board Member Watson seconded. Request approved 3 -0. Request for Purchase of Goods and Services; Change Order #1; Monroe, LLC; (Increase 85, 785.00); 106 Street Path Gray Road to Hazel Dell Parkway; Board Member Burke moved approval. Board Member Watson seconded. Request approved 3 -0. Request for Purchase of Goods and Services; Change Order #5; Walsh Construction; (Increase 838,068.91); Keystone and Main Street; Board Member Burke moved approval. Board Member Watson seconded. Request approved 3 -0. Request for Purchase of Goods and Services; Change Order #4; Walsh Construction; (Decrease $7,102.18); Keystone and 136 Street; Board Member Burke moved approval. Board Member Watson seconded. Request approved 3 -0. Request for Purchase of Goods and Services; Change Order #1 FINAL; Calumet Civil Contractors; (Decrease $94,468.88); Hazel Dell Parkway Improvements; Board Member Burke moved approval. Board Member Watson seconded. Request approved 3 -0. Request for Purchase of Goods and Services; Change Order #3; Gradex; (Increase 87,622.06); Shelborne Road 116 to 126 and 131 Street Roundabout; Board Member Burke moved approval. Board Member Watson seconded. Request approved 3 -0. Request for Purchase of Goods and Services; Additional Service #3; DLZ; (8146,100.00); Traffic Study Update; Board Member Burke moved approval. Board Member Watson seconded. Request approved 3 -0. Request for Purchase of Goods and Services; Additional Service #1; ProCare Horticultural Services; (816,464.25); Mowing, Fertilizing and Mulching Right of Way; Board Member Burke moved approval. Board Member Watson seconded. Request approved 3 -0. Request for Purchase of Goods and Services; AT &T Equipment Solutions; Board Member Burke moved approval. Board Member Watson seconded. Request approved 3 -0. Request for Purchase of Goods and Services; Letter of Engagement; Thomas D. Perkins; Legal Services; Board Member Burke moved approval. Board Member Watson seconded. Request approved 3 -0. Request for Purchase of Goods and Services; Additional Service #1; Hittle Landscaping; (824,472.00); Landscaping Maintenance in Certain Areas; Board Member Burke moved approval. Board Member Watson seconded. Request approved 3 -0. USE OF CITY FACILITIES Request to Use Gazebo; ceremony; Friday, March 18, 2011; 3:00 p.m. to 6:00 p.m.; Board Member Burke moved approval. Board Member Watson seconded. Request approved 3 -0. Request to Use Gazebo and Common Areas; Event; Sunday, September 11, 2011; 6:00 p.m. to 10:00 p.m.; Board Member Burke moved approval. Board Member Watson seconded. Request approved 3 -0. Request to Use City Streets; Ice Cream Social; Sunday, July 10, 2011; 1:00 p.m. to 5:30 p.m.; Board Member Burke moved approval. Board Member Watson seconded. Request approved 3 -0. Request to Use Gazebo and Common Area; Wedding; Rehearsal Friday July 8, 2011 5:00 p.m. to 6:00 p.m.; Ceremony; Saturday, July 9, 2011; 10:00 a.m. to 7:00 p.m.; Board Member Burke moved approval. Board Member Watson seconded. Request approved 3 -0. Request to Use City Streets; Marathon; See Map for Street Affected; Saturday, June 11. 2011; 4:00 a.m. to 9:00 p.m.; Board Member Burke moved approval. Board Member Watson seconded. Request approved 3 -0. Request to Use Council Chambers; Meeting; Wednesday, March 23, 2011 and Wednesday, April 27, 2011; 6:30 p.m. to 8:30 p.m.; Board Member Burke moved approval. Board Member Watson seconded. Request approved 3 -0. Request to Use Council Chambers; Forum; Tuesday, April 12, 2011; 6.:30 p.m. to 9:30 p.m.; Board Member Burke moved approval. Board Member Watson seconded. Request approved 3 -0. OTHER TABLED: Request for Street Dedication; Town Homes at Hunters Creek; Board Member Burke moved to remove from the table. Board Member Watson seconded. There was brief discussion. Request approved 2 -1 (Board Member Watson voted nay) TABLED: Request for Dedication of Streets; Traditions on the Monon; Board Member Burke moved to remove from the table. Board Member Watson seconded. There was extensive discussion. Board Member Burke moved to Table. Board Member Watson seconded. Tabled 3 -0. Conflict of Interest Statements; Rebecca Chike, Steve Holubik, Diana L. Cordray, Jean Belcher, Douglas Haney, Nancy Heck Request for Approval of Inter -local Agreement between the City of Carmel and Hamilton County Solid Waste Board; Board Member Burke moved approval. Board Member Watson seconded. Request approved 3 -0. Request for Qualified Domestic Relations Order; Bowman; Board Member Burke moved approval. Board Member Watson seconded. Request approved 3 -0. Request for Qualified Domestic Relations Order; Tolan; Board Member Burke moved approval. Board Member Watson seconded. Request approved 3 -0. Request for Curb Cut Modification; National Bank of Indianapolis, East Carmel Drive; Board Member Burke moved approval. Board Member Watson seconded. Request approved 3 -0. Request for Lane Restrictions; 116 Street; Board Member Burke moved approval. Board Member Watson seconded. Request approved 3 -0. Request for Open Pavement Cut and Closure of Alley; 31 East Main; Resa Glover, Vectren Request for Variance; 126 and Gaskin Way; Improvements of Right of Way; Rick Uren, Laurel Lakes HOA Request for Lane Closures; Various Locations; Board Member Burke moved approval. Board Member Watson seconded. Request approved 3 -0. TABLED: Request for Re plat Approval; Grandin Hall, Section 1; Item tabled at the request of the Clerk Treasurers office. Documents were not prepared properly. Request for Lane Closure and Open Cut Request; 10557 Westfield Blvd; Board Member Burke moved approval. Board Member Watson seconded. Request approved 3 -0. Request for Lane Closure; Pointe Parkway at 116 Board Member Burke moved approval. Board Member Watson seconded. Request approved 3 -0. Request for Lane Closure /Sidewalk Closure; 106 and Haverstick Road; Board Member Burke moved approval. Board Member Watson seconded. Request approved 3 -0. Request for Variance; Improvements of Right of Way; 106 and Brookview Drive; Board Member Burke moved approval. Board Member Watson seconded. Request approved 3 -0. ADJOURNMENT Mayor Brainard adjourned the meeting at 10:44 a.m. C✓,z/�K 'Q' i2 G )Z1/46_.% ana L. Cordr IAMC Clerk Treasurer Approved 6 i ayor James Brainard ATTEST: Dana L. Cordray, IAM f Clerk Treasurer