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HomeMy WebLinkAbout195099 03/02/2011 CITY OF CARMEL, INDIANA VENDOR: 355319 Page 1 of 1 ONE CIVIC SQUARE MICHAEL KLITZING s CHECK AMOUNT: $3,074.21 CARMEL, INDIANA 46032 1550 REDSUNSET DRIVE o BROWNSBURG IN 46112 CHECK NUMBER: 195099 CHECK DATE: 3/2/2011 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTI 1081 4343000 2,997.21 TRAVEL FEES EXPENSE 1125 4359000 77.00 SPECIAL PROJECTS Carmel 0 Clay Parks &Recreation Employee Expense Reimbursement Request Date of Fund Account Account Receipt Vendor listed on receipt Line Budget Description Amount Purpose of Expense 2/14/2011 National Recreation Park Association 101 4359000 Special Pra ects $77.00 CAPRA standards book NAA Conference Hotel Deposit 2/14/2011 Ga for Palms 1081 4343000 Travel Fees Expenses 215.71 Fee (Ben Johnson) NAA Conference Hotel Deposit 2114/2011 Ga for Palms 1081 4343000 Travel Fees Expenses 261.36 Fee (Tiffany Buckingham +1 NAA Conference Hotel Deposit 2/14/2011 Ga for Palms 1081 4343000 Travel Fees Expenses 261.36 Fee (Jennifer Hammons +1) NAA Conference Hotel Deposit 2/14/2011 Ga for Palms 1081 4343000 Travel Fees Expenses 284.18 Fee (Jennifer Brown +2) Airfare to NAA Conference for 1 2/16/2011 Southwest Airlines 1081 4343000 Travel Fees Expenses 219.40 ESE employee Airfare to NAA Conference for 8 2/16/2011 Southwest Airlines 1081 4343000 Travel Fees Expenses 1,755.20 ESE employees All receipts should be attached in the same order as listed above. -T No sales tax will be reimbursed. TOTAL: $3 ,074.21 Employee Name (print) Michael W.Kiitzing Address 1550 Redsunset Drive Check payable to: City, St, Zip Brownsbur IN 46112 Signature: Approved by: Date: f Date: Business Services Division, Revised 7 -7 -08 FILE: SharedlAdministrative \FormslStaff Forms\Employee Exp Reimb Request 2/14/2011 NIS 15 Order Summary i P-A cute cants C-AC.Mdar, J001 NUA NRPPtJ2 €1yw Gw de i E]G late NrjI ���osa�_�uo a W �a �.0 v� wx u, »�s_ ti ti and Pa ct Discover NRPA Explore Parrs Recreation Get Involved Connect Share Leann C €ow Team witli NRPA order Summary Here are the details of your order. Order Date 2114/2011 C27 Order Total 77.00 Payment Type 1007 Name on Card M ichael W Klitzing Pro d u cts Order number 111819 pidanct Q-t"tii Unit d >r ±•'.i' f'rlcsz Management of Park Recreation Agencies, 3rd Edition 1 65.00 65.00 Shipping Address rdchae'. hliczinq i I71 e 11(iCh Ft C:;nl, IN aGC 3:2 -31 S;i Shipping Method UPS GROUND Shipping 12.00 Handling 0.00 Tax 0.00 Total 77.00 22.377 BaIn Rj0ge Road ;%siturn. Va 2,148 -4501 880 626 WRRA (&772) �J2(jOg NRPA -,AII REghts Resered ipv .nrpa.org /OrderSummary.aspx i/1 Michael Klitzing From: Palms Reservations floridareservations @gaylordhotels.com] Sent: Monday, February 14, 2011 4:02 PM To: Michael Klitzing Subject: National Afterschool Association Reservation Confirmation Gaylord Palms Resort and Convention Center .A LQ D P A L M S Download Now r a y r MS 2" m a RESERVATION CONFIRMATION Ben Johnson Confirmation Number: BMQCD Date of Arrival: Friday April 15, 2011 First Night Room Rate: $189.00 Date of Departure: Monday April 18, 2011 Deposit Received: $215.71 Number of Rooms: 1 of Adults: 1 of Children: 0 HOTEL INFORMATION Check -In and Check -Out: Facility Service Fee: Check -in begins at 3:00 p.m. Check -out is at 11:00 $15.00 per night, includes: Wireless internet access in a.m. We will make every effort to accommodate earlier guest rooms, daily newspaper available, two (2) bottles arrivals with rooms as they become available. If there is of Dasani© water, use of Fitness Center, in -room high a wait, luggage storage will be available for your speed Internet access, complimentary local and toll -free convenience. calls (up to 20 minutes), and scheduled shuttle service You can print our Hotel Map which will provide you with to Walt Disney World theme parks. helpful locations and information before you arrive. Cancellation Policy: Reservation Inquiry /Cancel: Cancellations must be received 72 hours prior to arrival 1 Michael Klitzing From: Palms Reservations [floridareservations @gaylordhotels.com] Sent: Monday, February 14, 2011 4:02 PM To: Michael Klitzing Subject: National Afterschool Association Reservation Confirmation Gaylord Palms Resort and Convention Center GAYLORD PALMS` Download NOtitt' z r a RESERVATION CONFIRMATION Tiffany Buckingham Confirmation Number: PMQCD Date of Arrival: Friday April 15, 2011 First Night Room Rate: $229.00 Date of Departure: Monday April 18, 2011 Deposit Received: $261.36 Number of Rooms: 1 of Adults: 2 of Children: 0 HOTEL INFORMATION Check -In and Check -Out: Facility Service Fee: Check -in begins at 3:00 p.m. Check -out is at 11:00 $15.00 per night, includes: Wireless internet access in a.m. We will make every effort to accommodate earlier guest rooms, daily newspaper available, two (2) bottles arrivals with rooms as they become available. If there is of Dasani© water, use of Fitness Center, in -room high a wait, luggage storage will be available for your speed Internet access, complimentary local and toll -free convenience. calls (up to 20 minutes), and scheduled shuttle service You can print our Hotel Mao which will provide you with to Walt Disney World theme parks. helpful locations and information before you arrive. Cancellation Policy! Reservation Inquiry /Cancel: Cancellations must be received 72 hours prior to arrival 1 Michael Klitzing From: Palms Reservations floridareservations @gaylordhotels.com] Sent: Monday, February 14, 2011 4:02 PM To: Michael Klitzing Subject: National Afterschool Association Reservation Confirmation Gaylord Palms Resort and Convention Center GAYLOK.1) PAL11,11-S' Download Now Drv.-adload Apr! a A i s �t m RESERVATION CONFIRMATION Jennifer Hammons Confirmation Number: VLQCD Date of Arrival: Friday April 15, 2011 First Night Room Rate: $229.00 Date of Departure: Monday April 18, 2011 Deposit Received: $261.36 Number of Rooms: 1 of Adults: 2 of Children: 0 HOTEL INFORMATION Check -In and Check -Out: Facility Service Fee: Check -in begins at 3:00 p.m. Check -out is at 11:00 $15.00 per night, includes: Wireless internet access in a.m. We will make every effort to accommodate earlier guest rooms, daily newspaper available, two (2) bottles arrivals with rooms as they become available. If there is of Dasani© water, use of Fitness Center, in -room high a wait, luggage storage will be available for your speed Internet access, complimentary local and toll -free convenience. calls (up to 20 minutes), and scheduled shuttle service You can print our Hotel Map which will provide you with to Walt Disney World theme parks. helpful locations and information before you arrive. Cancellation Policy: Reservation Inquiry /Cancel: Cancellations must be received 72 hours prior to arrival 1 Michael Klitzing From: Palms Reservations [fl orida reservations @gaylordhote Is. com] Sent: Monday, February 14, 2011 4:02 PM To: Michael Klitzing Subject: National Afterschool Association Reservation Confirmation Gaylord Palms Resort and Convention Center GA`fLOKD PALMS' Download N ow FVr., A l •wry' 3 �kr Nn n E RESERVATION CONFIRMATION Jennifer Brown Confirmation Number: CLQCD Date of Arrival: Friday April 15, 2011 First Night Room Rate: $249.00 Date of Departure: Monday April 18, 2011 Deposit Received: $284.18 Number of Rooms: 1 of Adults: 3 of Children: 0 HOTEL INFORMATION Check -In and Check -Out: Facility Service Fee: Check -in begins at 3:00 p.m. Check -out is at 11:00 $15.00 per night, includes: Wireless internet access in a.m. We will make every effort to accommodate earlier guest rooms, daily newspaper available, two (2) bottles arrivals with rooms as they become available. If there is of Dasani© water, use of Fitness Center, in -room high a wait, luggage storage will be available for your speed Internet access, complimentary local and toll -free convenience. calls (up to 20 minutes), and scheduled shuttle service You can print our Hotel Map which will provide you with to Walt Disney World theme parks, helpful locations and information before you arrive. Cancellation Policy: Reservation Inquiry /Cancel: Cancellations must be received 72 hours prior to arrival 1 Michael Klitzing From: Southwest Airlines SouthwestA [rlines @luv.southwest.com] Sent: Thursday, February 17, 2011 1:13 PM To: Michael Klitzing Subject: Air Confirmation DECKER/MEAGAN L XCAU3Y Mr 9 ConftrmationDate Confirmation Number IDE�KER /MEAGAN February 17, 2 ©1�]�� XCA6J3Y� ���ne P 1,k Passengers) AccounfNumber� Ticket Lx iratton= DECKER /MEAGAN L None Entered 5262155840464 Feb 17, 2012 1 1 All travel involving funds from this Confirmation Number must be completed by the expiration date. C"ECK4 IN Let ua take care of Checkin fo§ you. I N I Depart INDIANAP®LTS IN TQ QRLANDO�INTL�� t (�Travel ,Time -2 hrs�i5 corns ;tea .�',�w�^ ka` .y ek Date Flight Flight Infarmatton VS. s..'a. ..z^. .S's, sE .e w,»:u• °r. ra, Vii` aiS. uka�u` x� Depa t INDIANAPOLIS IN (IND) at 3 00 PM FriApr 15 476. Arrive in ORLANDQ'INTL MC at 5 15 PM Sd Aar w� �Return�aORLAN[7q� IN�TL TQ�INDIANAPOLIS IN��(Travel Tfr�e 2�hrs��5�mrns I` U k �Er� e ;3 "':1' 6� a r A CS ����rc� k 7 9 w Mon Apr 18 536 Depait ORLANDQ INTL 12 05 PM r Arrve m INDIANAPOLIS IN (IND) at 2 30 PM ar �t Base Fare $1 +Excise Taxes $1381:.�'�' Advertised Fare $198.00 Segment Fee Brow an X14 Naha p P..assenger <Eaality,Charge $9 00 zs 4 SeeurityFee f $5 00.' he, yr. I Total Payment $219.40 rA Current Payrn6ht(s) LrPhIW 4£tk9 l Feb 17; XXXXXXXXX $219 40 Z Security Feeds the government- imposed September 11th Security Fee. f e. n 1 Valid orily�on Southwest Air nflrniation�. Number must'be;compEeted by theexplration date ;Unused travel funds may only i applied toward the purchase of €afore travel for tFieindivid'uaI named on the ticket 'Any RMi ss a ari cF ange to -this itinerary,may result;'in_a faretincrease" Fare Calculation r a t IND WN ORL161 405YACHNR WN IND82 79NLACHWR 184:19 END ZPINDMCO i r[ra gip Pfn XFIND4.5MC04 5'AY5 00$IND2 50�MCO2 50 Got33ewardod Passengers who do,not obtain a boarding pass and are not present and available for boarding the departure gate area at least }ten m Hates prior to scheduled departure time may have their reserved spate cancel €etl and will notbe eligrblefor denied boardang compensation aria tr9ur�tr Travel Tips Air transportation ,by Sputh pest Alf,rne5 is subject to Southwest Aicl�ines Passenger Contract of Carriage the terms of, a which re incorporated by reference Boarding School Notice of Iricornorated Terms x Change Flight Cancel Flight Additional Information for Travelers Online Checkln I Free Baggage Allowance I Checkin Procedures I Inflight Service Travel Tools I Refund Information I Privacy Policy I Southwest Airlines Destinations We can notify you of flight departure or arrival status via text messages on your cell phone, payer, personal digltal assistant (PDA), or e -mail account. Or, use our automated phone service by calling 1- 883 -SWA -TRIP. d www.southwest.com I Book Air I Book Car I Book Hotel I Book Cruise I Book Vacation Package I Download DING! 2 Michael Klitzing From: Southwest Airlines SouthwestAirlines @luv.southwest.com] Sent: Thursday, February 17, 2011 1:07 PM To: Michael Klitzing Subject: Air Confirmation JOHNSONIBENJAMIN J XUAUPJ e N J "w*" e�4 a uol— TIie'ii�iY v g r, v qa Fn x x� a ConfirmationlDate Confirmation Number °r x a �W^ a a Passenger(s)n ����u�AC�count Nu T et ���F ��E W JOHNSON /BENJAMIN 3 None Entered 5262155838751 Feb 17, 2012 SEWELL /JENNIFER A' None Entered 5262155838752 Feb ,17 EARLYBIRD HAMMONS /JENNIFER L None Entered 5262155838753 Feb 17, 2012 CHECK -IN BALDAUF /AMY E None.Ehtered 5262155838754 Feb 17 2012. L a take cart of z,:�, :S;:J .dt� :p 'OEtittCl[J fl f(9 you.. 4 CANADA /CYNTHIA M None Entered 5262155838755 Feb 17, 2012 LOVE /NATALIE N None Entered 5262155838756 Feb'17; 2012$+ t BUCKINGHAM /TIFFANY L None Entered 5262155838757 Feb 17, 2012 EDWARDS /GEO.RGIANNA „None Entered 5262155838 Feb 17, 2012 P e d A ur I All travel involving funds from this Confirmation Number must be completed by the expiration date. Depart �INDIANAPOL.IS IN�TO�'ORLANDO�IN"[�L� (1 rauel�7�rme �Z�hrs 15�mms7 Where to Stay De art INDIANAPOLIS IN, IND� 3� 00 PM Fri Apr 15 476. P. Arrive m ORLANDO INTL (MCO) at 5 15 PM �t 3 g� a°i*r` Return ORIAND IAN Travel�Time 2 hrs'25�mtnsl w ce y t"Dat '(F ght"IFllght Information w w #d ma x- w zN"c Mon Apr 18 536 Depart ORLANDO INTL (MCO) at�12 05 PM Arrive in INDIANAPOL3S IN (IND) at2 30 PM r =x Base Fare 473;52 ltivli��Tt'.Kyfift r +Excise Taxes` $110.48 Advertised Fare $1,584.00 Tl r�rr�i q�,eU ia4� Segment Fee $59: Passenger Facility. Charge $72 00 2 t Security. Fee $40 QO. 1 W tPily E Y Total Payment $1,755.20 S AM VER MISS k Feb 17„2011 XXXXXXXX $1 755 20 l 2 Security Fee is the government imposed September 11th Security Fee. er �i r4ii &'i Get Rklvr Vd od Valid only on Southwest Airlmes All travel jnvolvmg funds from this ;Confirrriation Number must be completed by the expiration date�Unused travel funds may only be Y sr appl ed toward the purchase of future travel for t thei�ndividual named on he ticket .'Any change to1his1tin ,raryx may result,m, a fare',mcrease w Fare Calculation: IND WN ORL101.40SYACHNR WN IND82 79NLACHNR 184 I9 END ZPINQMCO XFIND4:5MC04 5 AY5 00$IND2 50 „MCO2 50 Travel Tips .o Boarding School, Change Flight Passengerswho do n a rnot obtai boarding pass and are>not present and available for Cancel Flight i board mg'in the departure arei at, leasf ten,minutes. prior t' schedu,ed: departure 1 time mayitave their reserved space cancelled and will not be eligitile' for denied boarding compensation g 3 wc¢ Air transportation :by Southpvest�Airfines is subject to Southwest Arrlmes Passenger Contract of. Carnage the terms of which are incorporated by reference Notice of Incorporated Terins a 6 Additional Information for Travelers Online Checkin Free Baggage Allowance l Checkin Procedures Infiight Service Travel Tools i Refund Information I Privacy Policy I Southwest Airlines Destinations we can notify you of flight departure or arrival status via text messages on your cell phone, pager, personal digiCal assistant (PDA), or e -mail account. or, use our automated phone service by calling 1- 888 -SWA -TRIP. www.southwest.com I Book Air I Book Car I Book Hotel I Book Cruise I Book Vacation Package 1 Download DING! I 2 ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice of bill to be properly itemized must show; kind of service, where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee Purchase Order No. 355319 Klitzing, Michael Terms 1550 Redsunset Dr Date Due Brownsburg, IN 46112 Invoice Invoice Description Date Number (or note attached invoice(s) or bill(s)) PO Amount 2/14/11 Reimb CAPRA standards book 77.00 2114111 Reimb NAA Conference Hotel Deposit 1,022.61 2116111 Reimb Airfare to NAA Conference 1,974.60 Online employee scheduling 1127 2/26/11 Total 3,074.21 1 hereby certify that the attached invoice(s), or bill(s) is (are) true and correct and I have audited same in accordance with IC 5- 11- 10 -1.6 20� Clerk- Treasurer i Voucher No. Warrant No. 355319 Klitzing, Michael Allowed 20 1550 Redsunset Dr Brownsburg, IN 46112 In Sum of$ 3,074.21 ON ACCOUNT OF APPROPRIATION FOR 101 General Fund 108 ESE PO# or INVOICE NO. ACCT #/TITLE AMOUNT Board Members Dept 112 Reimb 4359000 77.00 I hereby certify that the attached invoice(s), or 1081 -99 Reimb 4343000 1,022.61 bill(s) is (are) true and correct and that the 1081 -99 Reimb 4343000 1,974.60 materials or services itemized thereon for which charge is made were ordered and received except 24 -Feb 2011 Signature 3,074.21 Accounts Payable Coordinator Cost distribution ledger classification if Title claim paid motor vehicle highway fund I