BPW-03-02-11 N
i2\.'4 *LL C ity of Carmel
Office of the
Clerk- Treasurer
k g 5'W
v 'aH 7
J k; Ta4
BOARD OF PUBLIC WORKS AND SAFETY
WEDNESDAY, MARCH 2, 2011
AT 10:00 A.M.
COUNCIL CHAMBERS
CARMEL CITY HALL
ONE CIVIC SQUARE
NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD
OF PUBLIC WORKS WILL HOLD A MEETING ON WEDNESDAY,
MARCH 2 2011 AT 10:00 A.M. IN THE COUNCIL CHAMBERS
CITY HALL, ONE CIVIC SQUARE
THE PURPOSE OF THE MEETING IS CITY BUSINESS
ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571 -2414
ill City of Carmel ti.
4 7. 0 N V000
Office of the
Clerk- Treasurer
Board of Public Works and Safety Meeting
AGENDA
Wednesday, March 2, 2011 10:00 a.m.
Council Chambers City Hall One Civic Square
MEETING CALLED To ORDER
1. MINUTES
a. Minutes from the February 16, 2011 Regular Meeting.
2. BID OPENINGS /AWARDS
a. Bid Opening for the Water Tower Painting Project; John Duffy, Director of the
Department of Utilities
b. Bid Opening for the Town Road 131 Street to 146 Street Project; Mike McBride,
City Engineer
c. Bid Award for the Greenbrier Drive and Windemere Subdivision Culvert
Replacement; Mike McBride, City Engineer
3. PERFORMANCE BONDS
a. Resolution No. BPW- 03- 02- 11 -02; Blackwell Subdivision; Installation of Right of
Way Improvements, Storm Sewers; John Edwards, Blackwell Park Partners
4. CONTRACTS
a. Request for Purchase of Goods and Services; Change Order #6; Rieth Riley
Construction; (increase $24,866.24); Keystone Parkway at 116 /Carmel Drive;
Mike McBride, City Engineer
b. Request for Purchase of Goods and Services; Change Order #4; Gradex; (increase
$12,502.00); Shelborne Road from 116 to 126 and 131 RAB; Mike McBride,
City Engineer
ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571 -2414
c. Request for Purchase of Goods and Services; Additional Service Agreement #1;
Hannum, Wagle, Cline; ($25,000.00); Village of Mount Carmel Drainage
Improvements; Mike McBride, City Engineer
d. Request for Purchase of Goods and Services; Additional Service Agreement #1;
JMI Mechanical; ($1,432.00); HVAC Maintenance; Chief Tim Green, Carmel Police
Department
e. Request for Purchase of Goods and Services; Hunt Paving Company;
($149,768.00); Greenbrier Drive and Windemere Subdivision Culvert
Replacement; Mike McBride, City Engineer
f. Request for Purchase of Goods and Services; Ground Rules; ($25,000.00);
Development Plan for US 31 Corridor; Michael Hollibaugh, Director of the
Department of Community Services
5. REQUEST TO USE CITY FACILITIES /PROPERTIES
a. Request to Use Gazebo and Common Grounds; Wedding; Friday, September 23,
2011; 5:00 p.m. to 10:00 p.m.; Saturday, September 24, 2011; 9:00 a.m. to 12:00
p.m.; Alyse Todd
b. Request to Use Gazebo and Common Areas; Picnic; July 16, 2011; 6:00 p.m. to
10:00 p.m.; (Rain Date July 17, 2011); Ginny Hodowal
6. OTHER
a. TABLED 2/16/11; Request for Dedication of Streets; Traditions on the Monon;
Robert Potokar, HOA Traditions on the Monon
b. TABLED 2/16/11; Request for Re -plat Approval; Grandin Hall, Section 1; Dave
Sexton, Schneider Corporation
c. Conflict of Interest Statements; Eric Seidensticker, Sandra Johnson, Richard
Viehe, Gregory Webb, Renee and Joe Butts
d. Resolution No. BPW 03- 02- 11 -01; A Resolution of the City of Carmel Board of
Public Works Establishing Presentation of Pistol and Badge; Chief Tim Green,
Carmel Police Department
e. Request for Acceptance of Final Inspection and Recommendation; 126 Street
from Towne Road to Shelborne Road; Mike McBride, City Engineer
f. Request for Lane Restrictions; 11054 Westfield Blvd; Steve Krebs, AT &T
g. Request for Curb Cut and Sidewalk Closure; Pilgrim Lutheran Church; Eric
Carter, Weihe Engineers
h. Request for Reduction of Performance Guarantee; Saddlebrook at Shelborne 2;
Michael Stikeleather, Leeds, LLC
i. Request for Reduction of Performance Guarantee; Interior Sidewalks; Cherry
Creek Estates 5; Tim Berry, Platinum Properties
j. Request for Reduction of Performance Guarantee; Interior Sidewalks; Ridge at
Hayden Run; Tim Berry, Platinum Properties
k. Request for Reduction of Performance Guarantee; Builders Sidewalks; Stanford
Park Section 2; Tim Berry, Platinum Properties
1. Request for Reduction of Performance Guarantee; Builders Sidewalks; Long
Ridge Estates 2; Tim Berry, Platinum Properties
m. Request for Reduction of Performance Guarantee; Saddlebrook at Shelborne 1;
Tim Berry, Platinum Properties
n. Request for Removal of Landscape Island; Kitty Hawk Court; Nancy Kirby,
Carolina Commons HOA
o. Request for Consent to Encroach; 10561 Brookview Drive; Millbrook HOA
p. Request for Easement Agreement; Bright House Networks
q. Request for Easement Agreement; Nyla M. Johnson
r. Request for Easement Agreement; James and Margaret Irsay
7. ADJOURNMENT
BOARD OF PUBLIC WORKS SAFETY MEETING
1 MINUTES
WEDNESDAY, MARCH 2, 2011 —10:00 A.M.
COUNCIL CHAMBERS CITY HALL ONE CIVIC SQUARE
MEETING CALLED TO ORDER
Mayor Brainard called the meeting to order at 10:00 a.m.
MEMBERS PRESENT
Mayor James Brainard, Board Members; Lori Watson, Mary Ann Burke, Clerk Treasurer, Diana L.
Cordray, Deputy Clerk; Sandy Johnson
MINUTES
Minutes from the February 16, 2011 meeting approved 3 0.
BID /QUOTE OPENINGS AND AWARDS
Il Bid Opening for the Water Tower Painting; Mayor Brainard opened and read the bids aloud;
Company Amount
L& T Painting $270,250.00
Fisher Tank $277,417.00
Horizon Brother Painting $287,700.00
Fedewa $304,000.00 Late Bid
Seven Brothers Painting $322, 700.00 Late Bid
LC United Painting $334,400.99
TIMI Coating $482,000.00
AM Coat Painting $540,780.00
Classic Protective Coating $544, 359.00
The bids were given to John Duffy, Director of the Department of Utilities for review and
recommendation.
Bid Opening for the Towne Road 131 to 146 Street Project; Mayor Brainard opened and read the
bids aloud;
Company Amount
E&B Paving $4,266,248.25
Crider Crider $3,836,811.26
Company Amount
Rieth -Riley 83, 701, 357.00
Calumet $4,373,500.00
The bids were given to Mike McBride, City Engineer for review and recommendation.
Bid Award for the Greenbriar and Windemere Subdivison Culvert Replacement Project; Hunt Paving
($149,768.00); this was the lowest and most responsive bid. Board Member Burke moved approval.
Board Member Watson seconded. Request approved 3 -0.
PERFORMANCE RELEASES
Resolution No. BPW- 03- 02- 11 -02; Blackwell Subdivision; Installation of Right of Way Improvements,
Storm Sewers; Board Member Burke moved approval. Board Member Watson seconded. Request
approved 3 -0.
CONTRACTS
Request for Purchase of Goods and Services; Change Order #6; Rieth Riley Construction; (increase
$24,866.24); Keystone Parkway at 116` /Carmel Drive; Board Member Burke moved approval. Board
Member Watson seconded. Request approved 3 -0.
Request for Purchase of Goods and Services; Change Order #4; Gradex; (increase S12,502.00);
Shelborne Road from 116 to 126 and 131 RAB; Board Member Burke moved approval. Board
Member Watson seconded. Request approved 3 -0.
Request for Purchase of Goods and Services; Additional Service Agreement #1; Hannum, Wagle,
Cline; ($25,000.00); Village of Mount Carmel Drainage Improvements; Board Member Burke moved
approval. Board Member Watson seconded. Request approved 3 -0.
Request for Purchase of Goods and Services; Additional Service Agreement #1; JMI Mechanical;
($1,432.00); HVAC Maintenance; Board Member Burke moved approval. Board Member Watson
seconded. Request approved 3 -0.
Request for Purchase of Goods and Services; Hunt Paving Company; (8149, 768.00); Greenbrier
Drive and Windemere Subdivision Culvert Replacement; Board Member Burke moved approval.
Board Member Watson seconded. Request approved 3 -0.
Request for Purchase of Goods and Services; Ground Rules; (825,000.00); Development Plan for US
31 Corridor; Board Member Burke moved approval. Board Member Watson seconded. Request
approved 3 -0.
USE OF CITY FACILITIES
Request to Use Gazebo and Common Grounds; Wedding; Friday, September 23, 2011; 5:00 p.m. to
10:00 p.m.; Saturday, September 24, 2011; 9:00 a.m. to 12:00 p.m.,. Board Member Burke moved
approval. Board Member Watson seconded. Request approved 3 -0.
Request to Use Gazebo and Common Areas; Picnic; July 16, 2011; 6:00 p.m. to 10:00 p.m.; (Rain
Date July 17, 2011); Board Member Burke moved approval. Board Member Watson seconded.
Request approved 3 -0.
OTHER
TABLED: Request for Dedication of Streets; Traditions on the Monon;
Conflict of Interest Statements; Eric Seidensticker, Sandra Johnson, Richard Viehe, Gregory Webb,
Renee and Joe Butts; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 3 -0.
Resolution No. BPW 03- 02- 11 -01; A Resolution of the City of Carmel Board of Public Works
Establishing Presentation of Pistol and Badge; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 3 -0.
Request for Acceptance of Final Inspection and Recommendation; 126 Street from Towne Road to
Shelborne Road; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3 -0.
Request for Lane Restrictions; 11054 Westfield Blvd; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 3 -0.
Request for Curb Cut and Sidewalk Closure; Pilgrim Lutheran Church; Board Member Burke moved
to approve. Board Member Watson seconded. Request approved 3 -0.
Request for Reduction of Performance Guarantee; Saddlebrook at Shelborne 2; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 3 -0.
Request for Reduction of Performance Guarantee; Interior Sidewalks; Cherry Creek Estates 5; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0.
Request for Reduction of Performance Guarantee; Interior Sidewalks; Ridge at Hayden Run; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0.
Request for Reduction of Performance Guarantee; Builders Sidewalks; Stanford Park Section 2; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0.
Request for Reduction of Performance Guarantee; Interior Sidewalks; Ridge at Hayden Run; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0.
Request for Reduction of Performance Guarantee; Builders Sidewalks; Stanford Park Section 2; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0.
Request for Reduction of Performance Guarantee; Builders Sidewalks; Long Ridge Estates 2; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0.
Request for Reduction of Performance Guarantee; Saddlebrook at Shelborne 1; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 3 -0.
Request for Removal of Landscape Island; Kitty Hawk Court; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 3 -0.
Request for Consent to Encroach; 10561 Brookview Drive; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 3 -0.
Request for Easement Agreement; Bright House Networks; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 3 -0.
Request for Easement Agreement; Nyla M Johnson; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 3 -0.
Request for Easement Agreement; James and Margaret Irsay; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3 -0.
ADJOURNMENT
Mayor Brainard adjourned the meetin' at 10:18 a.m.
41
l i At A r 0 .∎�,t/
!liana L. Cordr. /IAMC
Clerk- Treasurer
Approved
i
Mayor James Bra
ATTEST:
1 4 4 4 (iy_k_ it
/iana L. Cordray, AMC
Clerk- Treasurer
1.