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Home My WebLink About195445 03/16/2011 CITY OF CARMEL, INDIANA VENDOR: 115100 Page 1 of 1 ONE CIVIC SQUARE DEBRA GRISHAM CHECK AMOUNT: $8,921.00 CARMEL, INDIANA 46032 922 E GREYHOUND PASS CARMEL IN 46032 CHECK NUMBER: 195445 CHECK DATE: 3/1612011 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 1125 4340000 02/11 8,921.00 LEGAL FEES Professional Services Invoice FOR SERVICES RENDERED Date.:3 /2MA FROM 2/1/11 THROUGH 2/28111 Name of Debra�-;M Grisham; Attorney at Law Provider: 12 U 7"=`' Address 1 922: East- Greyhound.Pass Zip: Carmel Indiana 46032_ MAR 0 2 2011 Telephone No.: 317 -690 -1597 BY: Fax No.: 317 -815 -8425 Project Name: General Park Legal and Business Services Invoice No: 2,1.1 Service Hourly Hours Amount Date Description of Service Rate Worked Due 2 -2 -11 Updated and delivered project status to J Miller. $110 .4 44.00 2 -3 -11 Worked on 2 -8 -11 Park Board Meeting packet $110 5.5 605.00 documents; Met with M Westermeier regarding various park matters; Performed legal research on delegation of authority; Distributed updated project status to J Miller. 2 -4 -11 Worked on claim investigation; Reviewed $110 3.5 385.00 updated purchasing procedures documents; Processed receipt of Certificate of Substantial Completion for the MCC Track to Fitness Conversion Project; Communications with ProLiance regarding contract matters; Communications regarding conflict matters; Addressed Park Board governance matters; Communications regarding' environmental permit requirements for the Central Park Eastside Development Project( "CPEDP 2 -7 -11 Communications with consultants regarding $110 6.9 759.00 CPEDP, review and revisions of public notice regarding same and submitted for publication; Met with M Westermeier regarding various park matters including CPEDP matters, Lenape Trace Park Easement requirements and risk tree administrative status; Worked on Park Board Service Description of Service Hourly Hours Amount Date Rate Worked Due governance matters and communications with ProLiance regarding upcoming contract extension; Communications with M Krosschell regarding Founders Park contract documents; Delivered completed recommended revision draft of Purchasing Procedures Handbook to M Klitzing; Communications regarding conflict of interest matters. 2 -8 -11 Communications with Business Services $110 7.4 814.00 regarding Park Board and Founder's Park contract documents; Started review of active files and updated project status list accordingly; Communications and met with R Smith and M Westermeier regarding CPEDP; Communications with D Littlejohn regarding status of documents supporting the Hagan -Burke Trail Management Agreement; Met with S Young regarding and otherwise prepared for and attended Regular Park Board Meeting. 2 -9 -11 Forwarded CPEDP documents to R Smith $110 5.8 638.00 authorized or approved at 2 -8 -11 Park Board meeting; Addressed file organization and retention; Worked tort claim matters and communications with CCPR personnel and Travelers Adjuster regarding same; Started draft of 2 -8 -11 minutes; Met with M Westermeier regarding various park projects; Worked on Founders Park, Phase II matters. 2 -10 -11 Worked on Founders Park, Phase II contract $110 3.9 429.00 matters; Worked on draft of 2 -8 -11 Park Board meeting minutes; Worked on tort claim matters. 2 -11 -11 Received and reviewed proposal from JF New $110 4.4 484.00 regarding Central Park Cattail Maintenance Services and communications with M Westermeier regarding same; Worked on draft of 2 -8 -11 minutes; Worked on tort claim matters; Worked on Founders Park, Phase II contract matters; Communications regarding Park Board governance. 2 -14 -11 Communications with J Hagan regarding City of $110 5.7 627.00 Carmel Ethics Ordinance and reviewed same; Prepared for and attended Agenda Setting and Project Status Meeting with Management Staff; Service Description of Service Hourly Hours Amount Date Rate Worked Due Updated Agenda and Project Status and distributed to J Miller; Distributed 2 -8 -11 Minutes draft to Park Board; Communications to M Westermeier regarding Beverage and Catering contract status and recommendation regarding same. 2 -15 -11 Prepared Services Agreement based on JF New $110 5.0 550.00 proposal for Central Park Cattail Maintenance Services; Revised 2 -8 -11 Minutes; Worked on tort claim matters; Communications with L Labas regarding Advertising Agreement and started draft; Addressed claim inquiry. 2 -16 -11 Worked on Architect Contract Amendment for $110 4.0 440.00 Founders Park and communications with Architect and M Westermeier regarding same; Worked on Advertising Agreement Draft; Received and briefly reviewed utility easement request regarding Founders Park. 2 -17 -11 Worked on file and project status; Performed $110 4.5 495.00 legal research on public works and general contract matters; Reviewed Duke Easement request and communications with M Westermeier regarding same; Worked on Advertising Agreement draft; Completed Architect Contract Amendment for Founders Park; Worked on documents for the 2 -22 -11 Park Board Meeting packet; Worked on tort claim matters; Worked on CPEDP organization. 2 -21 -11 Communications with consultant and M $110 5.5 605.00 Westermeier regarding Central Park Eastside Development Project ("CPEDP"), review and revisions of public notice regarding same and submitted for publication; Addressed other matters related to the CPEDP and Central Park; Communications with L Labas regarding Advertising Agreement draft and revised accordingly; Met with M Westermeier regarding 2 -22 -11 Park Board Workshop meeting presentation, and reviewed and advised regarding same; Worked on tort claim matters. 2 -22 -11 Communications with L Labas regarding $110 5.4 594.00 Advertising Agreement Draft and revised same; Worked on file organization; Addressed public Service Description of Service Hourly Hours Amount Date Rate Worked Due access question; Prepared for and attended Regular Park Board Meeting. 2 -23 -11 Communications with A Kostrzewa regarding and $110 2.1 231.00 addressed public records inquiry; Started draft of 2 -22 -11 minutes. 2 -24 -11 Communications with Consultant on CPESP $110 1.9 209.00 Notice of Intent form completion and initial review of same and communications with A Kostrzewa and M Westermeier regarding same. Worked on draft of 2 -22 -11 minutes. 2 -25 -11 Reviewed CPESP Notice of Intent form content, $110 4.2 462.00 communications with Consultant regarding same, and managed preparation of mailing regarding same; Worked on draft of 2 -22 -11 minutes; Addressed Park Board governance matters; worked on file organization; Started updating Project List and March Meeting Agenda items. 2 -28 -11 Received and processed fully executed Cattail $110 5.0 550.00 Maintenance Services Agreement; Reviewed CPEDP contract documents and communications to R Smith regarding same; Prepared for and attended Agenda setting and Project Status Purchase meeting with Management Staff; Worked on tort De�cfiption L epp l F claim matters; Communications with Carmel City P.O. P orF Attorney regarding the Hagan -Burke Trail G.L. 105 1-c t ;5y 0000 Management Agreement and apprised M sudoet Westermeier of same; Worked on tort claim Line Descr Foe_-', matters; Communication to Hamilton County Purchaser Date Attorney regarding 146 Street pedestrian bridge Approval Date -3 project. NATURE OF SERVICES TOTAL HOURS FEE TOTAL HOURS 81.1 TOTAL DUE: $8;921:00 Signature: A ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice of bill to be properly itemized must show; kind of service, where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee Purchase Order No. 115100 Grisham, Debra Terms 922 East Greyhound Pass Date Due Carmel, IN 46032 Invoice Invoice Description Date Number (or note attached invoice(s) or bill(s)) PO Amount 3/2/11 2/11 Legal Services for Feb'11 8,921.00 Total 8,921.00 I hereby certify that the attached invoice(s), or bill(s) is (are) true and correct and I have audited same in accordance with IC 5- 11- 10 -1.6 20_ Clerk- Treasurer Voucher No. Warrant No. 115100 Grisham, Debra Allowed 20 922 East Greyhound Pass Carmel, IN 46032 In Sum of 8,921.00 ON ACCOUNT OF APPROPRIATION FOR 101 -General Fund PO# or INVOICE NO. kCCT#/TITLI AMOUNT Board Members Dept 1125 2/11 4340000 8,921.00 1 hereby certify that the attached invoice(s), or bill(s) is (are) true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except 10 -Mar 2011 Signature 8,921.00 Accounts Payable Coordinator Cost distribution ledger classification if Title claim paid motor vehicle highway fund