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Home My WebLink About195504 03/16/2011 CITY OF CARMEL, INDIANA VENDOR: 354366 Page 1 of 1 ONE CIVIC SQUARE IRWIN COMPUTING CARMEL, INDIANA 46032 1326 COOL CREEK DRIVE CHECK AMOUNT: $6,600.00 CARMEL IN 46033 CHECK NUMBER: 195504 CHECK DATE: 3/76/2011 DEPARTMENT ACCOU PO NUMBER INVOICE NUMB A MOUNT D 1160 R4355400 21494 675.00 WEBSTTE MATNT 1120 R4350900 24159 5,925.00 WEB PAGE SUPPORT INVOICE Details Richard G. Heck Irwin Computer Services 1326 Cool Creek Drive Carmel, IN 46033 Office: 317- 848 -4840 Public E -mail: RichardHeck @yahoo.com Today's Date: March 13, 2011 Contract Professional Services Contract with the City of Carmel, Indiana Project name: Professional Web Site Maintenance Date of Invoice 02 -28 -11 City of Carmel, Indiana (http: /www.carmeLin.gov) monthly web site update, development maintenance which includes the following functions on a daily basis. Every day in the "Early" morning check the Carmel City web site to make sure it is up and functioning properly. Post Media News Releases Media advisories to City website. Update Carmel City Council meeting notices, minutes and agendas. Update Carmel City Council Committees notices, meeting agendas, and minutes. Updating LaserFiche links to City Council Actions, Minutes and Agendas. Daily updates to City Community Calendar. Update Dept. of Community Services meeting minutes agendas. Update Board of Zoning Appeals meeting agendas. Update Plan Commission meeting agendas. Update Engineering Department's Storm Water manuals and road construction reports. Update Judge's web site with new fees and hours and other necessary data. Update meetings at City Hall re: Posting Official Notices and information from Clerk Treasure's Office. Meetings in person ie. DOCS Department I, CFD Department, Water Department, Engineering Department, Communications Department and other Departments as necessary. e Phone calls to and from city employees to get explanations as to exactly how they want their web pages designed or what they would like on a particular web page. Daily review of emails from city employees to see what needs updating or posting. 1 Successfully deploy new .doc files, .PDF files, added new HTML coding, scan in new graphics, scan brochures, scan registration pages, scan maps, produce new .PDF files, added new graphics, add new executables and new digital images, update dynamic hyperlinks and more. Also includes any standard web maintenance items. Details: Date Services Provided Hours Worked 02 -01 Check to see if web site is up and running, then check a -mails to 4 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Plan Commission meeting cancellation Posted notice on home page for City sending non essential employees home. Posted snow plow info on home page Posted multiple News Releases for Comm. Rel. and posted links to homepage snow storm related Posted Monon Center weather related closing Posted notice of City of Carmel non- essential employees being off on Wed. 2 -2 -11 and linked to release Posted emergency shelter information 02 -02 Check to see if web site is up and running, then check e -mails to 4.5 see what needs updated or posted to the web site from the different departments and/or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Winter Storm update on home page and linked to release Posted New Release for Comm. Rel. Posted closing for Monon Center with link New Web site Transition work 02 -03 Check to see if web site is up and running, then check e -mails to 3.5 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Notice of new mtg. times for Plan Commission, Subdivision and Special Studies for 02 -08 -11 Posted Notice of cancellation of City Council committee meeting of 02 -08 -11 Posted Notice of Cancellation for TAC mtg. of 02 -16 -11 Made updates and new links for CRC pages Posted News Release for Comm. Rel. 2 02 -04 Check to see if web site is up and running, then check e -mails to 4.5 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Made changes to CRC pages and links Posted Agenda for City Council mtg. mtg. 02 -07 -11 Posted Paperless packets for City Council mtg. of 02 -07 -11 Posted Agenda for Plan Commission mtg. of 02 -15 -11 Posted Notice of Special mtg. of CRC for 02 -09 -11 Worked with CRC staff on web issues Document conversions 02 -05 Check to see if web site is up and running, then check a -mails to .5 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 02 -06 Check to see if web site is up and running, then check a -mails to .5 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. Updated Carmel Community Calendar 02 -07 Check to see if web site is up and running, then check e -mails to 2 see what needs updated or posted to the web site from the different departments and/or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Updated Carmel Community Calendar Posted Notice of Special Meeting of City Council committee of 02 -10 -11 and cancellation of committee mtg. of 02 -14 -11 Made changes to Human Relations Advisory commission p ages 3 02 -08 Check to see if web site is up and running, then check e -mails to 8 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Updated Carmel Community Calendar Made changes to Utilities pages Made changes to Comm. Rel. contact and direct link info Worked with DOCS staff on page issues Posted results for City Council mtg. of 02 -07 -11 Posted News Release for Comm. Rel. Posted Minutes from City Council mtg. of 01 -18 -11 Posted Bid notice for Clerk Treasurer's office Made changes to Human Relations Commission pages Worked with Mayor's staff on web changes Posted Notice of cancellation for TAC mtg. of 02 -16 -11 Worked with Vision Internet and Comm. Rel. on new website issues 02 -09 Check to see if web site is up and running, then check a -mails to 6.5 see what needs updated or posted to the web site from the different departments and/or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Updated Carmel Community Calendar Made updates to Plan Commission section of DOCS pages Posted Notice for City Council committee mtg. of 02 -17 -11 Posted Minutes for Subdivision committee mtg. of 01 -04 -11 Made updates to staffing on DOCS pages Posted Notice of CRC Exec. Session of 02 -16 -11 Updated multiple sections of DOCS pages Worked with Utilities staff on web issues and uploaded videos 02 -10 Check to see if web site is up and running, then check a -mails to 3.5 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Updated Carmel Community Calendar. Posted Agenda for BPW mtg. of 02 -16 -11 Posted Notice of event in Arts District Worked with Comm. Rel. staff and CRC staff on data links and information 4 02 -11 Check to see if web site is up and running, then check a -mails to 3 see what needs updated or posted to the web site from the different departments and/or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Made changes to CRC pages Made changes to video link for Valentines Walk promo Posted Notice of Special mtg. of City Council committee of 02 -16 -11 Posted News Release for Comm. Rel. 02 -12 Check to see if web site is up and running, then check a -mails to .5 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 02 -13 Check to see if web site is up and running, then check a -mails to .5 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 02 -14 Check to see if web site is up and running, then check e -mails to 4 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Made changes and updates to home page Posted minutes for BZA regular and Nearing Officer meetings of 09- 27 -10, 11- 22 -10, 10- 25 -10, 01- 18 -11, and 01 -04 -11 Posted Bid Notice for Clerk Treasurer's office 02 -15 Check to see if web site is up and running, then check a -mails to 4 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Road Construction Notice New Website Transition work 5 02 -16 Check to see if web site is up and running, then check a -mails to 5 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Notice for City Council committee mtg. of 02 -22 -11 Loaded new documents for DOCS New Website Transition work 02 -17 Check to see if web site is up and running, then check e -mails to 7 see what needs updated or posted to the web site from the different departments and/or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Agenda for City Council mtg. of 02 -21 -11 Made updates on DOCS pages and links Posted Minutes for CRC mtg. of 01 -19 -11 and Agendas for Feb mtgs. New Website Transition work 02 -18 Check to see if web site is up and running, then check a -mails to 8 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Minutes for BZA Hearing Officer mtg. of 11 -22 -10 Posted paperless packet for City Council mtg. of 02 -21 -11 Posted Agendas for BZA Regular and Hearing Officer mtgs. of 02 -28 -11 Posted Agendas for Plan Commission, Subdivision and Special Studies Committees mtgs. of 03 -01 -11 Posted Minutes for Plan Commission mtg. of 01 -19 -11 Made pdf conversions to multiple documents for posting New Website Transition work 02 -19 Check to see if web site is up and running, then check a -mails to 1.5 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. New Website Transition work 02 -20 Check to see if web site is up and running, then check a -mails to 3.5 see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. New Website Transition work 6 02 -21 Check to see if web site is up and running, then check a -mails to 8.5 see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Bid Notice for Clerk Treasurer's office Posted two Revised Agendas for City Council mtg. of 02 -21- 11 Worked with Comm. Rel. on web related issues Made updates to Economic Development commission pages Made additions to Utilities pages Reverted to original revised agenda for City Council mtg. of 02 -21 -11 New Website Transition work 02 -22 Check to see if web site is up and running, then check a -mails to 8.5 see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Made changes to Urban Forestry pages Made changes to CRC pages and links and uploaded new data Posted Results for City Council mtg. of 02 -21 -11 Posted Minutes for City Council mtg. of 02 -07 -11 Posted Notice of Special Meeting of City Council committee of 03 -03 -11 New Website Transition work 02 -23 Check to see if web site is up and running, then check a -mails to 4 see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Updated FAQs on Utilities pages Worked with Utilities staff of page changes and new page issues New Website Transition work 02 -24 Check to see if web site is up and running, then check e -mails to 4 see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Agenda for BPW mtg. of 03 -02 -11 New Website Transition work 02 -25 Check to see if web site is up and running, then check a -mails to 2 see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Made changes to CFD pages 7 02 -26 Check to see if web site is up and running, then check e -mails to .5 see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 02 -27 Check to see if web site is up and running, then check a -mails to 3.5 see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. New Website Transition work 02 -28 Check to see if web site is up and running, then check e -mails to 4.5 see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Newsletter for HR New Website Transition work Total hours 110 $60 per hour X $60 Total due $6600.00 8 VOUCHER NO. WARRANT NO. ALLOWED 20 Irwin Computer Services IN SUM OF 1326 Cool Creek Drive Carmel, IN 46033 ON ACCOUNT OF APPROPRIATION FOR Mayor's Office a 1LQ0 PO# Dept. INVOICE NO. ACCT #!TITLE AMOUNT Board Members 21494 Invoice 43- 554.00 $645.00 1 hereby certify that the attached invoice(s), or 41'15CW bill(s) is (are) true and correct and that the t materials or services itemized thereon for which charge is made were ordered and received except Monday, March 14, 2011 M or Title Cost distribution ledger classification if claim paid motor vehicle highway fund Prescribed by State Board of Accounts City Form No. 201 (Rev. 1995) ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee Purchase Order No. Terms Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s) or bill(s)) 02/28/11 Invoice I hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accordance with IC 5- 11- 10 -1.6 20 Clerk- Treasurer