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HomeMy WebLinkAbout195767 03/23/2011 CITY OF CARMEL, INDIANA VENDOR: 065950 Page 1 of 1 s A ONE CIVIC SQUARE DIANA CORDRAY CARMEL, INDIANA 46032 11843 STONEY BAY CIRCLE CHECK AMOUNT: $1,491.32 CARMEL IN 46033 -9501 CHECK NUMBER: 195767 ro4 co CHECK DATE: 312312011 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMB AMOUNT DESCRIPTION 1701 R4343004 27403 1,491.32 TRAVEL EXPENSES OF Cgg 1� --mat-N 5 CITY OF CARMEL Expense Report (required for all travel expenses) �HO�ANa EXHIBIT A c.J EMPLOYEE NAME: DEPARTURE DATE: 3 l f TIME: 1�: 6,� AM/PM DEPARTMENT: RETURN DATE: TIME M' PM REASON FOR TRAVEL: DESTINATION CITY: EXPENSES ARE FOR (check all that apply): TRAVEL ADVANCE TRAVEL REIMBURSEMENT TRAVEL PER DIEM Transportation Gas /Tolls/ Meals Date Lodging Misc. Total Taxi Tips Luggage Parking p Breakfast Lunch Dinner Snacks Per Diem S. ZZ o Y m_o Tota D DIRECTOR'S STATEM T I hereby affirm that all expenses listed conform to the City's travel policy and are within my department's appropriated budget. Director Signature: Date: 34? City of Carmel Form ER06 Revision Date 3/18/2009 1 Cordray, Diana L From: Marianne VanDer Schans MarianneV @thetravelagentinc.com] Sent: Monday, February 14, 2011 1:38 PM To: Cordray, Diana L Subject: Confirmed ticket FOR: CORDRAY /DIANA L TO: CITY OF CARMEL CITY OF CARMEL TREASURE DEPT ONE CIVIC SQUARE 3RD FLOOR ONE CIVIC SQUARE CARMEL IN 46032 CARMEL IN 46032 12 MAR 11 SATURDAY MILES- 499 ELAPSED TIME- 1:33 AIR LV INDIANAPOLIS 1105A US AIRWAYS FLT:3142 COACH CLASS CONFIRMED AR WASH /REAGAN 1238P NONSTOP RESERVED SEATS 19A FREQ FLYER US 999L7R4 AIRLINE CONFIRMATION:US BSTJJV 16 MAR 11 WEDNESDAY MILES- 499 ELAPSED TIME- 1:54 AIR LV WASH /REAGAN US AIRWAYS FLT:3143 COACH CLASS CONFIRMED AR INDIANAPOLIS r1 6 NONSTOP RESERVED SEATS FREQ FLYER US 999L7R4 AIRLINE CONFIRMATION:US BSTJJV *YOU MUST VERIFY ALL INFORMATION IS CORRECT. ONCE ISSUED FEES AND PENALTIES EXIST FOR REISSUES REFUNDS- CHANGES. AFTER HOURS EMERGENCIES ON EXISTING RESERVATIONS CALL 1 877 645 6373 CODE A09- $15.00 PER CALL. A CANCELLATION FEE OF 15PCT ON TOTAL COST OF ALL BOOKINGS WILL APPLY. REFER TO WWW.TTA.TRAVEL FOR TERMS AND CONDITIONS AIRLINE LUGGAGE POLICES AND OTHER SERVICES OFFERED. THE TRAVEL AGENT THANKS YOU -317 846 9619..MARIANNE VANDERSCHANS AIR TRANSPORTATION 300.47 TAX 43.93 TTL 344.40 PROCESSING FEE 35.00 SUB TOTAL 379.40 CREDIT CARD PAYMENT 379.40 TOTAL AMOUNT 0.00 For questions regarding this folio, please call Marriott Business Services toll -free 1 -866- 435 -7627. AarCO ®tt• GUEST FOLIO WARDMAK PARK HOTEL 2660 Woodley Road NW, Washington, DC 20008 202.328.2000. Marriott.com /WASDT 1060 CORDRAY /DIANA 242.00 03/16/11 12:00 25873 17652 Room Name Rate Depart Time ACCT G R O U P CNSK 03/12/11 12:58 Type Arrive Time 243 MRW Roo Pa Address pa y ment REFERENCE HARGES 03/12 GIFTSHOP 2690991 16.75 -fo ad 03/12 ROOM 1060, 1 242.00 03/12 ROOM TAX 1060, 1 35.09 03/13 ROOM 1060, 1 242.00 03/13 ROOM TAX 1060, 1 35.09 03/14 EXECLNG DRINK 7.00 03/14 ROOM 1060, 1 242.00 �t 0 03/14 ROOM TAX 1060, 1 35.09 03/15 ROOM 1060, 1 242.00 03/15 ROOM TAX 1060, 1 35.09 03/16 $1132.1 PAYMENT RECEIVED BY: AMERICAN EXPRESS CWENT .00 AS REQUESTED, A FINAL COPY OF YOUR BILL WILL BE EMAILED TO: DCORDRAY @CARMEL.IN.GOV SEE "INTERNET PRIVACY STATEMENT" ON MARRIOTT.COM This statement is your only receipt. You have agreed to pay rn cash or by approved personal check or to authorize us to charge your credit card for all amounts charged to you. The amount shown in the credits column opposite any credit card entry in the reference column above will be charged to the credit card number set forth above. (The credit card company will bill in the usual manner.) If for any reason the credit card company does not make payment on this account, you will owe us such amount. If you are direct billed, in the event payment is not made within 25 days after checkout, you will owe us interest from the checkout date on any unpaid amount at the rate of 1.5 per month (ANNUAL RATE W/o), or the maximum allowed bylaw, plus the reasonable cost of collection, including attorney fees. Signature X 0 Contains 30% post consumer fibers To secure your next stay, go to Marriott.com BE REWARDED FOR YOUR TRAVEL PERFORMANCE. A wrooff Earn valuable points toward free vacations or airline miles every time R EWAR D S• you stay with the Marriott' family of hotels. With more than 2,700 locations worldwide, you're bound to rack up the Rewards quickly. Stop by the front desk, call guest services at 1.800.249.0800 or log on to MarriottRewards.com to enroll. WE KNOW YOU LIKE TO WRAP THINGS UP NEATLY. Follow these simple steps to streamline the check -out process: Call the front desk to inform us you'll be using Express Checkout. O Leave your key. in the room or in one of the drop boxes at the front desk. g'e �z O3 Keep the attached receipt for your records. It includes charges as of 2 a.m. today. (For charges incurred after 2 a.m., you can pay at the point of sale, the front desk or, at your request, we'll mail you an updated bill within 24 hours of your departure.) Thank you for choosing Marriott. We hope your stay was as comfortable as t." it was productive. MAXIMIZE YOUR REWARDS WITH A MARRIOTT REWARDS VISA CARD. With the Marriott Rewards" Visa Signature' Card you'll earn: F A FREE night e- certificate upon account opening 20,000 bonus points after you make your first card purchase 3 Marriott Rewards points for every $1 spent at over 2,700 Marriott locations 7 1 Marriott Rewards point for every $1 spent on purchases elsewhere Automatic Silver Elite status in Marriott Rewards No annual fee for the first year, then a low annual fee applies Log onto MarriottRewards.com /visa to apply or to learn about the benefits of other Marriott Rewards Visa cards. Accounts subjectto credit approval. Restrictions and limitations apply, p R A R 5. The Marriott Rewards Visa Signature credit a card is issued by Chase Bank USA, N.A. f F Ali and may be serviced by its affiliates. See MarriottRewards.com /visa for pricing and rewards details. The Marriott Rewards Visa Signature credit card is available to U.S. residents only. d r 0 5 -2955c Rev.06 /OS Cordray, Diana L From: Carey Indiana Limousines [indyres @carey. com] Sent: Monday, March 14, 2011 4:05 PM To: CORDRAY@plsmr02.fdk.ecarey.com; Cordray, Diana L Subject: Reservation number(s): 640237 %IDA2% Thank you for using Carey Indiana Limousines. PLEASE DO NOT REPLY TO THIS MESSAGE. Responses from this address are not checked on a daily basis. May incur cancellation fees or other fees if response is made from this address. If you would like to update your reservation, please contact a Customer Care Representative at (317) 241 -7100. This email contains your reservation confirmation. Below is detail of your scheduled service. Please review it carefully and call us immediately at the number listed if there are any corrections that need to be made. FOR PRIVATE SERVICE: YOUR CHAUFFEUR WILL MEET YOU AT THE BOTTOM OF THE ESCALATORS TO BAGGAGE CLAIM WITH YOUR LAST NAME ON THE SIGN. FOR SHARE A RIDE SERVICE: UPON COLLECTING YOUR LUGGAGE, PLEASE PROCEED TO THE GROUND TRANSPORTATION CENTER AND CHECK IN AT THE CARRY INDIANA BOOTH DIRECTLY ACROSS FROM AVIS RENTAL CAR. UPON CHECKING IN, YOUR VEHICLE WILL BE ASSIGNED TO YOU. Service Detail: We will be picking up CORDRAY, DIANA, party of 1 on Wednesday, March 16, 2011 at 10:34 AM. The pickup will be from Indianapolis International Airport for a trip to 11843 STONEY BAY CIR Carmel.. The requested service type is NoPref- Shared. The fare for this trip is $44.46 and will be paid by Credit card. (0h; r4 The reservation number for your trip is: 640237. Call Us With Any Corrections If you feel that there are any errors in the above reservation(s), please contact our reservation center immediately at (317) 241 -7100. Have a great trip, and thanks again for using Carey Indiana Limousines.--NextMimePart-- 1 r Page 1 of 3 Cordray, Diana L From: nlcregandhousing @jspargo.com Sent: Wednesday, January 05, 2011 2:09 PM To: Cordray, Diana L Subject: Registration Confirmation and Receipt 200408 i,�' L s u�k .o 3o tip htl I�� FI�P r ili 6 P it P'I X i 9,i�1P��iP �ahiri Pn 14 P ;Strength`enin,g &pr©i i cities asceTi rvo opjp�rluriity,Iead!ersr�i and li a Registration Confirmation and Receipt 200408 National League of Cities Congressional City Conference 2011. March 12-16,2011 The Marriott Wardman Park Hotel Washington, DC Confirmation Number: 200408 Click the buffo Date of Registration:. 12/28/2010 registration ai changes /ca Name: Diana Cordray Cancenryxiona� Title /Position: City Clerk Treasurer Representing City: City of Carmel Company/Organization- Address: 1 Civic Sq City /State /Zip: Carmel, IN 46032 -2584 Country: USA Phone: (317)571 -2414 Email: deordraygearmet.in.gov PLEASE SEE IMPORTANT MESSAGE(S) BELOW: On your Registration and Housing form you indicated that you would be sending a check and /or PO to the Hotel for the required one night's deposit to guarantee your room. PO's are not accepted by hotels as a form of housing deposit. All checks must be submitted to the hotels AFTER January 20,2010 but BEFORE February 19th, 2010. If you prefer, you may send us a major credit card number, expiration date, card holder name and signature on this form and fax to 703 631 -6288, BEFORE February 19th, 2010 to guarantee your hotel reservation. We will gladly provide your credit card information to the hotel as a form of housing deposit. 1/5/2011 y Page 2 of 3 This confirmation includes BOTH YOUR HOUSING AND REGISTRATION information. This is you confirmation for conference payment as well as your hotel reservation. Please print this out and retain f records. Registration Information REGISTRATION Full Conference $355.00 Payment Information Payment Type: Check Payment Reference: 192882 Payment Amount: $355.00 Amount Due: $355.00 Amount Paid: $355.00 Balance Due: $0.00 The credit card supplied for payment has been charged for the applicable registration fees for the NLC City Conference. We will not accept alternate forms of payment or change of payment type once regist] submitted. Duplicate payments will be returned. Registration Change /Cancelation Information All requests for cancelations must be in writing, postmarked by February 18th, 2011 and are subjext to processing fee. No partial refunds will be made if you decide not to attend particular functions. No regi; cancelations will be accepted by telephone. No refunds for registration canclations after February 18th, Canceling your registration does not automatically cancel your housing. To cancel your housing reserv, submit a request in writing to nlcregandhousing @jspargo.com prior to February 18th, 2011. After Febr 2011 please contact the hotel directly to cancel your reservation. Hotel Reservation Information Washington Marriott Wardman Park 2660 Woodley Road NW Washington, DC Phone: 202 328 -2000 Fax: 202 -234 -0015 Room Type: Double (2 people /1 bed) $242.00 Arrival: 03/12/11 Departure: 03/16/11 Smoking Room: No Sharing Room with: MR. CORDRAY Special Requests: KING BED 1/5/2011 Page 3 of 3 Room Guaranteed by: AX Card Number: 3 *2002 Expiration Date: 11/11 Hotel Change /Cancellation Information Thank you for reserving your hotel room in advance. Please note that some hotels charge your credit ca night's room and tax fee guarantee (deposit) immediately upon receipt of the hotel reservation informat charge a penalty fee for a departure date earlier than what was confirmed at check -in. Please verify that and departure dates are correct. Your assigned hotel requires cancellations to be submitted at least 72 hours prior to your arrival date. If does not receive notice prior to the 72 hour period, your deposit equivilant to one (1) night's room and t refunded. Registration and Housing Center Information NLC Meeting Services 11208 Waples Mill Road, Suite 112 Fairfax, VA 22030 Phone: (703) 449 -6418 Fax: (703) 631 -6288 Email: nleregandhousingga jspargo.com 1/5/2011 Prescribed by State Board of Accounts ACCOUNTS PAYABLE VOUCHER City Form No. 201 (Rev. 1995) CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Pa CTA VV Purchase Order No. Terms Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s) or bill(s)) N Le I'Lol oZ Total I hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accordance with IC 5- 11- 10 -1.6. 20 Clerk- Treasurer VOUCHER NO. WARRANT NO. ALLOWED 20 IN SUM OF ON ACCOUNT OF APPROPRIATION FOR 54 Tr�,V&� Board Members PO# or INVOICE NO. ACCT #!TITLE AMOUNT DEPT. I hereby certify that the attached invoice(s), or b bill(s) is (are) true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except on 4 20 Signature Cost distribution ledger classification if Title claim paid motor vehicle highway fund