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HomeMy WebLinkAbout196414 04/13/2011 CITY OF CARMEL, INDIANA VENDOR: 354366 Page 1 of 1 ONE CIVIC SQUARE IRWIN COMPUTING CARMEL, INDIANA 46032 1326 COOL CREEK DRIVE CHECK AMOUNT: $6,855.00 CARMEL IN 46033 CHECK NUMBER: 196414 CHECK DATE: 4/13/2011 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 1120 R4350900 24159 575.00 WEB PAGE SUPPORT 1110 R4341999 27094 6,280.00 WEB PAGE -2011 INVOICE Details Richard G. Heck Irwin Computer Services 1326 Cool Creek Drive Carmel, IN 46033 Office: 317- 848 -4840 Public E -mail: RichardHeck @yahoo.com Today's Date: April 1, 2099 Contract Professional Services Contract with the City of Carmel, Indiana Project name: Professional Web Site Maintenance Date of Invoice 03 -31 -11 City of Carmel, Indiana (http: /www.carmeLin.gov) monthly web site update, development maintenance which includes the following functions on a daily basis. Every day in the "Early" morning check the Carmel City web site to make sure it is up and functioning properly. Post Media News Releases Media advisories to City website. Update Carmel City Council meeting notices, minutes and agendas. Update Carmel City Council Committees notices, meeting agendas, and minutes. Updating LaserFiche links to City Council Actions, Minutes and Agendas. Daily updates to City Community Calendar. Update Dept. of Community Services meeting minutes agendas. Update Board of Zoning Appeals meeting agendas. Update Plan Commission meeting agendas. Update Engineering Department's Storm Water manuals and road construction reports. Update Judge's web site with new fees and hours and other necessary data. Update meetings at City Hall re: Posting Official Notices and information from Clerk Treasure's Office. Meetings in person ie. DOCS Department I, CFD Department, Water Department, Engineering Department, Communications Department and other Departments as necessary. Phone calls to and from city employees to get explanations as to exactly how they want their web pages designed or what they would like on a particular web page. Daily review of emails from city employees to see what needs updating or posting. 1 Successfully deploy new .doc files, .PDF files, added new HTML coding, scan in new graphics, scan brochures, scan registration pages, scan maps, produce new .PDF files, added new graphics, add new executables and new digital images, update dynamic hyperlinks and more. Also includes any standard web maintenance items. Details: Date Services Provided Hours Worked 03 -01 Check to see if web site is up and running, then check a -mails to 3 see what needs updated or posted to the web site from the different departments and/or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Worked on adding videos and graphics to archive Migrated content to new pages 03 -02 Check to see if web site is up and running, then check a -mails to 6 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Added content to CPD pages and made same additions to new pages Migrated content to new pages Worked with Comm. Rel. on new site issues Worked with Vision Internet Migrated some DOCS pages to missing links 03 -03 Check to see if web site is up and running, then check e -mails to 2 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Migrated pages 03 -04 Check to see if web site is up and running, then check e -mails to 2.5 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Worked on new site document transfers 03 -05 Check to see if web site is up and running, then check a -mails to 3.5 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Migrated content 2 03 -06 Check to see if web site is up and running, then check e- snails to 2.5 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. Updated Carmel Community Calendar Worked on photo sizin 03 -07 Check to see if web site is up and running, then check a -mails to 4.5 see what needs updated or posted to the web site from the different departments and/or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Updated Carmel Community Calendar Worked on CPD pages re flowchart issues Worked on new site issues, migration and document transfers 03 -08 Check to see if web site is up and running, then check a -mails to 5.5 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Updated Carmel Community Calendar Worked with CRC on event updates for pages Worked with On Ramp Indiana on back up issues and document transfers New table set ups on new pages 03 -09 Check to see if web site is up and running, then check a -mails to 1.5 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Updated Carmel Community Calendar Worked on document transfers 03 -10 Check to see if web site is up and running, then check a -mails to 3.5 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Updated Carmel Community Calendar. Worked on file transfers and repaired links 03 -11 Check to see if web site is up and running, then check e -mails to 2 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Migrated content 3 03 -12 Check to see if web site is up and running, then check a -mails to 2.5 see what needs updated or posted to the web site from the different departments and/or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Migrated content 03 -13 Check to see if web site is up and running, then check e -mails to 4.5 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Migrated content and sized photos 03 -14 Check to see if web site is up and running, then check a -mails to 2.5 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Unlocked all files and worked with Vision Internet on new site issues Home page updates 03 -15 Check to see if web site is up and running, then check e -mails to 1.5 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Worked on notices re: Sister City wellbein 03 -16 Check to see if web site is up and running, then check a -mails to 2.5 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Worked on CMYC section and securing URLs 03 -17 Check to see if web site is up and running, then check e -mails to 2.5 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Moved files and uploaded content to new pages 4 03 -18 Check to see if web site is up and running, then check e -mails to 6.5 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Worked with On Ramp Indiana on web transfer issues Worked with Vision Internet on new site re: e- notification categories Worked on homepage of new site and made some fixes Created new landing pages 03 -19 Check to see if web site is up and running, then check e -mails to 2 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Migrated pages 03 -20 Check to see if web site is up and running, then check e -mails to 1.5 see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Migrated pages 03 -21 Check to see if web site is up and running, then check a -mails to 2.5 see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Added content to new sections of new site Made changes to CMYC page 03 -22 Check to see if web site is up and running, then check a -mails to 1.5 see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Migrated pages 03 -23 Check to see if web site is up and running, then check a -mails to 9.5 see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Worked with Comm. Rel. staff on new site questions Added new content to new site, moving current content to new site 5 03 -24 Check to see if web site is up and running, then check e -mails to 7.5 see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Notice for Economic Development Commission mtg. of 04/13/11 Made Road Construction Updates Posted News Release for Comm. Rel. Posted News Releases for Parks Migrated content 03 -25 Check to see if web site is up and running, then check e -mails to 4.75 see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 'Posted News Releases for Parks Added some incorporation info to pages Made some Road Construction updates to new pages Worked on new web pages for new site and document central 03 -26 Check to see if web site is up and running, then check e -mails to 3 see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Worked on home page link issues and photo resizin 03 -27 Check to see if web site is up and running, then check e -mails to 1.5 see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Worked on clearing code on new page transfers 03 -28 Check to see if web site is up and running, then check a -mails to 6 see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Minutes for TAC mtg. of 03 -16 -11 Worked with Vision Internet on new site issues Worked with Comm. Rel. on new pages and new site work Updated Road Construction pages Migrated content and added new content Posted March 16 TAC minutes Changed Staff info for DOCS 6 03 -29 Check to see if web site is up and running, then check e -mails to 3.5 see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Migrated content to new site and worked on links Worked with Comm. Rel. staff on new site topics and placement issues Worked with Vision Internet on new site links and other issues 03 -30 Check to see if web site is up and running, then check e -mails to 4 see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date and posted new April dates from Clerk Treasurer's calendar. Migrated content to new pages Worked on corrections and missing link population Added BPW Executive session info Posted "Earth Day Press Release Cancelled CRC meeting web updates Changed phone number on CRC web page Revised Council Executive Session agenda 03 -31 Check to see if web site is up and running, then check a -mails to 8 see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Added new content to new pages Continued working on department changes to new site Posted INDOT courtesy media release Several updates to CPD home page Posted HR Newsletter Posted Paperless packet for Council special meeting Posted Special meeting for PCSSC Posted Cancellation Notice for Council meeting on April 5th Posted BPW agenda Total hours 114.25 $60 per hour X $60 Total due $6855.00 7 VOUCHER NO. WARRAN NO. ALLOWED 20 Irwin Computer Services IN SUM OF 1326 Cool Creek Drive Carmel, IN 46033 $6,855.00 ON ACCOUNT OF APPROPRIATION FOR Fire Dept. 1120 Police Dept. 1110 '0# Dept. INVOICE N0. ACCT #/TITLE I AMOUNT Board Members 24159 Invoice 43509001$545.00 1 hereby certify that the attached invoice(s), or 3 27094 Invoice 4199900 $6,310.00 bills) is (are) true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except Mayor Title Cost distribution ledger classification if I claim paid motor vehicle highway fund Prescribed by State Board of Accounts City Form No. 201 (Rev. 1995) ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee Purchase Order No. Terms Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s) or bill(s)) 31/ 11 Invoice Professional Web Site Maintenance $6,855.00 iereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accordance th IC 5- 11- 10 -1.6 20 Clerk- Treasurer