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Home My WebLink About196758 04/26/2011 CITY OF CARMEL, INDIANA VENDOR: 00352429 Page 1 of 1 ONE CIVIC SQUARE MINDY COLLINS CHECK AMOUNT: $1,436.78 ra CARMEL, INDIANA 46032 cro CCCc crocccC CHECK NUMBER: 196758 CHECK DATE: 4/26/2011 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTIO 1115 4343004 1,436,78 TRAVEL PER DIEMS �1Y OF GqA� G rQ ..arne�y�p l CITY OF CARMEL Expense Report (required for all travel expenses) EXHIBIT A EMPLOYEE NAME: _Mindy Collins DEPARTURE DATE: TIME: M DEPARTMENT: b /1 CI U4 11111 j(�r7 1 &BLS �Lk RETURN DATE: 3 z b 1 I TIME: AM PM REASON FOR TRAVEL: N �,awt .er DESTINATION CITY: L ts S t v r7(.. EXPENSES ARE FOR (check all that apply): TRAVEL ADVANCE TRAVEL REIMBURSEMENT TRAVEL PER DIEM Date Transportation Gas/Tolls/ Lodging Meals Misc. Total Air -fare Car Rental Other Parking Breakfast Lunch Dinner Snacks Per Diem 4117111 $6.50 $166.88 3z 5 -W $238.38 4/18/11 $166.88 $65.00 $231.88 4/19/11 $166.88 $65.00 $231.88 4/20/11 $166.88 $65.00 $231.88 4/21/11 $166.88 $65.00 $231.88 4/22/11 $166.88 $65.00 $231.88 4/23/11 $6.50 $65.00 $71.50 $0. $0.00 $0:00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 t 1y $0.00 0.00 Total l. $0,001 $0.001 $13.00 $0.00, $1,001.281 $0.0 $0.00 $0.001 $0.001 $4 $0.00 DIRECTOR'S STATEMENT: I he that all ex ses nform to the City's travel policy and are within my department's appropriated budget. Director Signature: �r Date: City of Carmel Form ER06 Revision Date 4/24/2011 Page 1 For advance payments, claim form must be submitted ten (10) business days in advance of travel. Claim will not be processed without the following documentation: 1) Conference or course registration form, if applicable 2) Travel itinerary or car rental agreement, if applicable 3) Original itemized receipts for all expenses (or affidavits if appropriate), except for meal per diems (which require hotel receipt) Prorated meal allowance: For travel that commences before 1:00 p.m. (flight departure time, if traveling by air), $50 for in -state travel and $65 for out -of -state travel For travel that commences after 1:00 p.m. (flight departure time, if traveling by air), $25 for in -state travel and $32.50 for out -of -state travel For travel that ends before 1:00 p.m. (flight arrival time, if traveling by air), $25 for in -state travel and $32.50 for out -of -state travel For travel that ends after 1:00 p.m. (flight arrival time, if traveling by air), $50 for in -state travel and $65 for out -of -state travel EMPLOYEE ACKNOWLEDGEMENT OF MEAL ADVANCE AND OBLIGATION TO DOCUMENT EXPENDITURES: I hereby acknowledge receipt of such funds being advanced to me by the City of Carmel solely for the purpose of purchasing meals while traveling to participate in official business for the City. I accept responsibility for these funds and agree to repay them if lost or stolen. I understand that within ten (10) business days of my return (as stated on opposite side), I am responsible to: 1) Submit original itemized receipts to the office of the Clerk- Treasurer documenting all meal expenditures; and 2) Return all unused funds to the office of the Clerk- Treasurer I further understand that failure to provide the required documentation shall result in the total amount of the advance being deducted from the first paycheck issued more than 30 days after the date of my return. Failure to return unused funds will result in the amount of the unused funds (total advance minus documented nditures) being ded 'ted from the first paycheck issued more than 30 days after the date of my return. i Employee Signature: l Date: City of Carmel Form ER06 Revision Date 4/2412011 Page 2 f D t i IrC veI E D McCarron International Airport (LAS) is approximately D O NadvtWAoade nfdof6ney em L� 4 miles south of the hotel. Exit the airport via Swenson St. Turn left on E. Tropicana Ave., and then turn right on Los Vegas Bbd S. (the Strip). The hotel is on the right. r•'r� NAED is the world's foremost standard setting and certification organization for emergency Getting to the Hotel communications with nearly 53,OS00 members in Bell Transportation provides a shuttle 38 countries. More than 2,974 communications from Los Vegas McCarron Airport f t centers take advantage of NAED's protocols to the Paris Las Vegas for $5.1 and training translated into 18 languages/ per person, depending on the day. dialects —for medical, fire, and police dispatching. Estimated taxi fare: $20 Of those, are than 100 have become Accredited (enters of Excellence (ACE). For more information, r�LTU call (800) 960 -6236 or (801) 359.6916 a (international) or visit www.emergencydispot(h .org. VO /tr 0 0 o o fi% o o o a WM@W_S Sponsoring/Exhibiting Info: r m W Dom fo0 WO Claire Colborn (801) 359 -6916 ext. 234 1 O Program Info: &E mwww a Claire Colborn a a o o d fig G g%-@ b (801) 359.6916 ext. 234 Re Info: (8 8) 725.5853 Paris Las Vegas General Info: 3655 Las Vegas Bbd So. @w 05 a j fkaD a tr @Mlims o o (800) 960 -6236 Las Vegas, Nevada 89109 afift OA X&P M@ 60 wift fib we@ Reservations: 877. 603 -4389 Special Navigator Room Rate: 7J/rS�t7RCCCIIICCI lC0/1 $149 per night (single or double) Attendance will be credited toward continuing Rooms at this rate are limited so make Wow o o b& dispatch education (COE) requirements for your reservations early. When calling to NAED recertification in EMD, EFD, EPD, EDA book your reservation, please refer to f and ETC. A certificate of completion will be the group code SPNAVI" to receive the provided at the end of the conference. special $149 discounted room rate. Online Reservations: hit www.harrahs.(om CheckGrou Availabilit f i71' 1 do ?propCode= PLVBgroupCode= SPNAVI S cow a o a Register onIme for the conference at: 0 0 D —0, i http: /www.emergearydispatch.org /NAVIGATOR uMiJ l]a].1aJ�1J t_7NV�1�.1 V�.lLil� l`SlllA7A71/.17 11 1 U'J 1 1 UlU f,�U:LL?L 1 I 1 �11A�U 1 11 1 1 PRE -CON: APRIL 17 -19 CONFERENCE: APRIL 20 CONFERENCE: APRIL 21 CONFERENCE: APRIL 22 SUNDAY, April 17 WEDNESDAY THURSDAY FRIDAY Preconference Workshops Opening Keynote Keynote Speaker Conference Sessions 8:30 AM -5:30 PM I 2011 Dispatcher of the Year Award ACE Award Recognition 8:00 AM -12:45 PM MONDAY, April 18 8:30 AM -10:30 AM 8:30 AM -10:00 AM Closing Luncheon Preconference Workshops Conference Sessions Conference Sessions Keynote Speaker 8:30 AM -5:30 PM 12:30 PM -5:15 PM 10:15 AM -5:15 PM Dr. Jeff Clawson Leadership Award TUESDAY, April 19 Exhibit Hall Hours Exhibit Hall Hours CCM Graduates Preconference Workshops 10:30 AM -4:00 PM 10:00 AM -1:00 PM 1:00 PM -2:30 PM 8:30 AM -5:30 PM Exclusive Exhibit Hall Hours Exclusive Exhibit Hall Hours 10th Annual Navigator 10:30 AM -12:30 PM 1 1:15 AM -12:30 PM Golf Tournament Box Lunch in Exhibit Hall Box Lunch in Exhibit Hall 8:00 AM -1:00 PM 1 1 :30 AM -12:30 PM 1 1 :30 AM -12:30 PM Opening Gala Reception in the Pool Party Exhibit Hall 6:00 PM 8:00 PM of conference sessions and events. 6:00 PM -8:00 PM FOR THE LATEST CONFERENCE UPDATES VISIT: VHWW.EMERGEPNCYDISFATCH.ORG /NAVIGATOR 3 Expense Affidavit for Mindy Collins 04 -23 -2011 Shuttle bus transport from hotel (Paris Hotel Las Vegas to McCarran Airport) $6.50 This expense was paid by cash and no receipt available. I certify that the amount above listed is accurate. Signed Date 6 Z {o Z O l From: National Academies of Emergency Dispatch STATE 139 E. South Temple; Suite 200 Salt Lake City, Utah 84111 Toll Free: (888) 725 -5853 No. N l l -9629 Int'I /Local: (801) 746 -5853 Fax: (801) 359 -0996 Email: navigator @emergencydispatch.org Date: March 24, 2011 Website: www.emergencydispatch.org Carmel Clay Communications Center Attn: Accounts Payable Bill to: Mindy Collins 31 ist Ave NW Carmel, IN. 45032 P.O. NUMBER United States of America 27561 Descn n pha a, �Umt Rrice Navigator Conference Passport $515.00 People FIRST Management $190.00 Data Mining 101 $95.00 Payment Terms: Net 30 days Invoice Total $800.00 CANCELLATION POLICY Please provide cancellations in writing no later than Less amount received 800.00 March 26, 2011. Your registration fee will be refunded, minus a $25 processing fee. After March 26, 2011 no $U.UU refunds will be issued. N DUE If there is a balance due, admittance to the conference is not guaranteed. Even if a PO is on file, please arrange for payment in advance of the conference to ensure hassle free check -in. Cl: MPRICOPI 4/17/11 9:12 PM CO: MJACKSON2 4/23/11 5:19 AM Arrival Date: 4/17/11 Departure Date: 4/23/11 LAS VEGAS ix 3655 Las Vegas Blvd. South Las Vegas, NV 89109 FOR RESERVATIONS CALL 1- 888 -266 -5687 702 -946 -7000 Name: MINDY COLLINS *SEE F11 Address: 547 GRABILL DRIVE Group Code: SPNAVI WESTFIELD IN 46074 Casino ID: ResvJD: 405952168085 Room RR 2648P Folio ID: 406497007069 Page: 1 Date Reference Description Balance 04/17/11 PP 1472ROOM CHARGE PP 1472 149.00 TAX 17.88 166.88 04/17/11 APPLIED DEPOSIT 166.8 *3474 04 /18/11 RR2648PROOM CHARGE RR 264 149.00 TAX 17.88 166.88 04/19/11 RR2648PROOM CHARGE RR 2648P 149.00 TAX 1 17.88 333.76 04/20/11 RR2648PROOM CHARGE RR 2648P I 149.00 TAX 17.88 500.64 04/21/11 RR2648PROOM CHARGE RR 2648P 149.00, TAX 17.88; 667.52 04/2.2/11 RR2648PROOM CHARGE RR 2648P 149.00; TAX 17.8 834.40 04/23/11 FRONT DESK i r' 834.4 0 C I 1 s l i a 1 f 00 3 Thank You for Staying at Pads Las Vegas ar Page I of I Collins, Mindy L From: Arnone, Janet R Sent: Wednesday, February 23, 2011 1:05 PM To: Collins, Mindy L Subject: FW: Confirmed Flight for Mindy L Collins You're booked! From: Debbie Tunstill [ma i [to: Deb bie.Tu nsti I I@thetravelagentinc. com] Sent: Wednesday, February 23, 2011 1:04 PM To: Amone, Janet R Subject: Confirmed Flight for Mindy L Collins SALES PERSON: DT2 ITINERARY/INVOICE NO. ITIN DATE: FEB 23 2011 ACCOUNT N9QHVM PAGE: 01 FOR: COLLINS/MINDY L TO: CITY OF CARMEL CITY OF CARMEL- COMMUNICATION CTR ONE CIVIC SQUARE 3RD FLOOR ATTN:JANET ARNONE CARMEL IN 46032 31 1ST AVE NW CARMEL IN 46032 17 APR 11 SUNDAY MILES- 1591 ELAPSED TIME- 4:05 AIR LV INDIANAPOLIS 630P SOUTHWEST FLT:2300 COACH CLASS CONFIRMED AR LAS VEGAS 735P NONSTOP SOUTHWEST CONF XRMVP5 23 APR 11 SATURDAY MILES- 1591 ELAPSED TIME- 3:35 AIR LV LAS VEGAS 845A SOUTHWEST FLT:1082 COACH CLASS CONFIRMED AR INDIANAPOLIS 320P NONSTOP SOUTHWEST CONF XRMVP5 **YOU MUST VERIFY ALL INFORMATION IS CORRECT. ONCE ISSUED FEES AND PENALTIES EXIST FOR REISSUES-REFUNDS-CHANGES. AFTER HOURS EMERGENCIES ON EXISTING RESERVATIONS CALL 1 877 645 6373 CODE A09-$15.00 PER CALL. A CANCELLATION FEE OF 15PCT ON TOTAL COST OF ALL BOOKINGS WILL APPLY. REFER TO WWW.TTA.TRAVEL FOR TERMS AND CONDITIONS-AIRLINE LUGGAGE POLICES AND OTHER SERVICES OFFERED. THANK YOU. DEBBIE TUNSTILL 317 730 6210 OR OFFICE AT 317 846 9619 AIR TRANSPORTATION 319.40 TAX 00 TTL 319.40 PROCESSING FEE 35.00 SUB TOTAL 354.40 CREDIT CARD PAYMENT 354.40- TOTAL AMOUNT 0.00 ti 4w 4/13/2011 VOUCHER NO. WARRANT NO. ALLOWED 20 Mindy Collins IN SUM OF 11429 Pegasus Drive Noblesville, IN 46060 $1,436.78 ON ACCOUNT OF APPROPRIATION FOR Carmel Clay Communications PO# Dept. INVOICE NO, I ACCT #/TITLE AMOUNT Board Members 1115 I I 43- 430.04 I $1,436.78 1 hereby certify that the attached invoice(s), or bill(s) is (are) true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except Monday, April 25, 2011 Director Title Cost distribution ledger classification if claim paid motor vehicle highway fund Prescribed by State Board of Accounts City Form No. 201 (Rev. 1995) ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee Purchase Order No. Terms Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s) or bill(s)) 04/25/11 $1,436.78 1 hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and l have audited same in accordance with IC 5- 11- 10 -1.6 20 Clerk- Treasurer