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Home My WebLink AboutA & F Engineering/Engr/$20,900 A &F Engineering Engineering-2011 Appropriation#201- 401; P.O. it27505 Contract Not To Exceed$20,900.00 ADDITIONAL SERVICES AMENDMENT TO AGREEMENT FOR PURCHASE OF GOODS AND SERVICES 41 \ / THIS AMENDMENT TO THE GOODS AND SERVICES AGREEMENT ("Agreement") entered into by and between the City of Carmel and A & F Engineering (the "Vendor"), as City Contract # 040710.08 shall amend the terms of the Agreement by adding the additional services to be provided by Vendor consistent with the Scope of Work attached hereto and incorporated herein as Exhibit "A". The terms and conditions of the Agreement shall not otherwise be affected by his Additional Services Amendment and shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows: CITY OF CARMEL, INDIANA A& F ENGINEERING by and through its Board of Public Works and Safety L ture mes Brainard, Presidin OfficerS' n AJ ized Date: STj�✓rz.�v f,et-/CI:;-/l cal Printed Name M ry An Burke, Member ' Date: —9-17 „��r' Title 41 , • Lori S. o' , Member FID/TIN: Date: 7i/ /1 SSN if Sole Proprietor: ATTEST: Date: D ana Cordray, IAMC, C k- easurer Date: (./ — �! ..,,:,:, rr.,e, ar;.r,ian;,....arn•is, ...w:.i.s,....,•,,,.,,:,,_igr. ,ere, v.,;.Aaau....,s,nt...res_ii"tl:w rI.?) ,r'fr_ :.is �,� , F 4T' 1 T Hk . „� TRANSPORTATION ENGINEERING STUDIES•TRAFFIC IMPACT ANALYSES 3' yyyy #` STREET DESIGN•HIGHWAY DESIGN•TRAFFIC ENGINEERING tl Y..:y' L �am_ t�... „ (� PARKING LOT DESIGN•TRANSPORTATION PLANNING STUDIES Transportation Engineering Services CONSTRUCTION ENGINEERING•CONSTRUCTION OBSERVATION Transportation 1 J 1 Q. 1 Engineering Order Since♦ 1966 REGISTRATION INDIANA WILLIAM J. FEHRIBACH, P.E. ILLINOIS PRESIDENT IOWA KENTUCKY MICHIGAN STEVEN J. FEHRIBACH, P.E. OHIO VICE PRESIDENT January 20, 2011 Mr. Mike McBride City Engineer City of Carmel One Civic Square Cannel, IN 46032 Re: Maintain Traffic Signal Records—2011 Annual Agreement Dear Mr. McBride: A&F Engineering Co., LLC has established a system for maintaining traffic signal records for the City of Carmel. This service has been provided under an agreement with the City. A&F Engineering now proposes to maintain those records throughout the calendar year of 2010. We will provide the following services: 1. Assist with the administration of the traffic signal maintenance contract. 2. File all maintenance records submitted by the traffic signal maintenance contractor. 3. Issue work orders for signal repairs in association with the street commissioner. 4. Provide quarterly and annual reports of the work activities by the traffic signal maintenance contractor. The fee to provide these services is $25.00 per month, per intersection. Invoices will be submitted quarterly. There are currently(54) intersections, (41)signals and (13) flashers in the system. When new signals come on line or there are major modifications to existing signals, A&F Engineering will prepare"as built"plans for each intersection. A maintenance record file will be established for each intersection. The lump sum fee to provide these services is $875.00 per intersection where an electronic design file can be provided. The lump sum fee is $1,475.00 per intersection where A&F must perform field work to establish an as-built. 8365 KEYSTONE CROSSING, SUITE 201vAcAttaLVeRt!-AktIOM 4A4VnuelAgreement.doc TELEPHONE (317) 202-0864 - FACSIMILE (317) 202-0908 Exhibit A 1 V � The total cost for this proposal is: Signal records system $ 16,200.00 Estimated "as-built plans" with no field work—2 intersections @$ 875.00 1,750.00 Estimated"as-built plans" with field work—2 intersections @ $1,475.00 2,950.00 TOTAL $ 20,900.00 Thank you for the opportunity to submit this proposal. If you have any questions, please give me a call. Sincerely, A&F Engineering Co., LLC ("7) .„7 /e../ Steven J. Fehribach, P.E. Vice President SJF:krs V:\CARMEL SIGNAL RECORDS\2011\201I Annual Agree3ncnt.doc V f CITY OF CARMEL TRAFFIC SIGNAL MAINTENANCE RECORD 2011 File Number* INSPECTIONS INTERSECTION 1ST QTR 2ND QTR 3RD QTR ANNUAL 4TH QTR SIGNALS 6037 96TH STREET&COLLEGE AVENUE 6006 96TH STREET& ARONSON DRIVE 6012 96TH STREET&PRIORITY WAY 6022 96TH STREET&DELEGATES ROW 6035 96TH STREET&H.H.GREGG DRIVEWAY 6055 96TH STREET&GRAY ROAD 6034 96TH STREET&MARTIN MARIETTA DRIVE 6024 96TH STREET&HAZELDELL PARKWAY 6061 106th STREET&WESTFIELD BOULEVARD 6038 116TH STREET&TOWNE ROAD 6009 116TH STREET&PENNSYLVANIA STREET 6005 116TH STREET&COLLEGE AVENUE 6039 116TH STREET&GUILFORD AVENUE 6013 116TH STREET&RANGELINE ROAD 6021 116TH STREET&AAA WAY 6004 116TH STREET&GRAY ROAD 6025 116TH STREET&HAZELDELL PARKWAY 6056 116TH STREET&RIVER ROAD 6015 CARMEL DRIVE&PENNSYLVANIA ROAD 6007 CARMEL DRIVE&OLD MERIDIAN STREET 6041 CARMEL DRIVE&CITY CENTER DRIVE/122ND STREET 6008 CARMEL DRIVE&GUILFOROAD ROAD 6058 CARMEL DRIVE&3RD AVENUE.S.W. 6001 CARMEL DRIVE&RANGELINE ROAD 6020 CARMEL DRIVE&AM WAY 6026 CITY CENTER DRIVE&3RD AVENUE S.W. 6042 CITY CENTER DRIVE&GUILFORD ROAD 6019 CITY CENTER DRIVE/126th STREET.&RANGELINE ROAD 6002 126TH STREET&GRAY ROAD 6010 MAIN STREET&GUILFORD ROAD 6017 MAIN STREET&RANGELINE ROAD 6023 MAIN STREET&4TH AVENUE 6003 131STREET STREET&GRAY ROAD 6062 SMOKEY ROW ROAD/136TH STREET&GRAY ROAD 6014 RANGELINE ROAD&MEDICAL DRIVE 6011 RANGELINE ROAD&EXECUTIVE DRIVE 6018 RANGELINE ROAD&GRADLE DRIVE 6043 RANGELINE ROAD&CLAY TERRACE PARKING LOT DRIVES N.1.-No inspection required-under construction. Page 1 V%CARMEL SIGNAL RECORDS1201112011 TRAFFIC SIGNAL MAINTENANCE RECORD As mit CITY OF CARMEL TRAFFIC SIGNAL MAINTENANCE RECORD 2011 File Number` INSPECTIONS INTERSECTION 1ST QTR 2ND QTR 3RD QTR ANNUAL 4TH QTR SIGNALS 6068 KEYSTONE AVENUE&96TH STREET 6069 KEYSTONE AVENUE&98TH STREET 6072 106th STREET&TOWNE ROAD FLASHERS 6060 116TH STREET.EAST OF DITCH ROAD 6067 GRAY ROAD&MARTIN MARRIETTA DRIVES SCHOOL FLASHERS 6051 HAZELDELL RD FOR CHERRY TREE ELEMENTARY 6053 LAKESHORE W DR FOR FOREST DALE ELEMENTARY 6052 126TH ST FOR MOHAWK TRAILS ELEMENTARY 6036 MAIN ST @ CARMEL HIGH SCHOOL 6054 136TH ST./SMOKEY ROW RD @ HIGH SCHOOL DRIVE 6066 1400 N.RIVER RD-PRAIRIE TRACE 6063 10850 TOWNE RD-TOWNE MEADOW 6065 900 W 136TH ST-SMOKEY ROW 6064 SHELBORN RD/126TH ST-CREEKSIDE 6070 GUILFORD RD-CARMEL MIDDLE SCHOOL 6071 126th ST-CLAY MIDDLE SCHOOL Page 2 V ICARIAEL SIGNA1.RECOROSQ011p011 TRAFFIC SIGNAL MAINIENAACE REGORD.tls .Rai�4'tl Eli Fzl F b_ mi 1. 411i ' l•:41a ram ; CI'I 40V � EI, April 13, 2011 JAMES BRAINARD, MAYOR William J. Fehribach, P.E. A&F Engineering 8365 Keystone Crossing, Suite 201 Indianapolis, Indiana 46240 RE: Additional Service Amendment#3, PO#27505 Dear Mr. Fehribach: As we discussed, the City of Carmel has a need for additional professional services and pursuant to our current contract with A&F, Contract#040710.08, dated April 7, 2010, 1 have requested and received from you the proposed scope of services and fee estimates for the following work task: Additional Service Amendment#3— Maintenance of Traffic Signal Records Annual Agreement for 2011 See "Attachment A" Not to Exceed:$20,900.00 Per our contract procedural requirements, I hereby approve these Additional Professional Services estimates, and request that the Board of Public Works ratify the above referenced Contract Amendment. PLEASE NOTE Please be advised that"Additional Services"performed on City contracts must be billed separately from the original contract and other additional services. More importantly, the invoice must reference the appropriate Additional Service# and P.O. #shown above. Invoices received without the Additional Service# referenced will be returned for proper identification. Thank you for your continued assistance in providing the City of Carmel with your professional, quality services. If you should have any questions, please give me a call. Sincerely, 7174-z„,...Z Michael T. McBride, P.E. City Engineer Reviewe nd approved by: ..c.� S C. Engelki g Director of Administration DEPARTMENT OF ENGINEERING ONE CIVIC SQUARE, CARMEL, IN 46032 OFFICE 317.571.2441 FAX 317.571.2439 ENTAIL engineering@carrnel.in.gov