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Home My WebLink About197258 05/11/2011 CITY OF CARMEL, INDIANA VENDOR: 354366 Page 1 of 1 ONE CIVIC SQUARE IRWIN COMPUTING 0 CHECK AMOUNT: $4,020.00 CARMEL, INDIANA 46032 1326 coop CREEK DRIVE CARMEL IN 46033 CHECK NUMBER: 197258 CHECK DATE: 5/11/2011 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DE SCRIPTION 2200 4350900 3,830.00 OTHER CONT SERVICES 1110 84341999 27094 190.00 WEB PAGE -2011 INVOICE Details Richard G. Heck Irwin Computer Services 1326 Cool Creek Drive Carmel, IN 46033 Office: 317- 848 -4840 Public E -mail: RichardHeck@yahoo.com Today's Date: May 9, 2011 Contract Professional Services Contract with the City of Carmel, Indiana Project name: Professional Web Site Maintenance Date of Invoice 04 -30 -11 City of Carmel, Indiana (http: /www.carmeLin.gov) monthly web site update, development maintenance which includes the following functions on a daily basis. Every day in the "Early" morning check the Carmel City web site to make sure it is up and functioning properly. Post Media News Releases Media advisories to City website. Update Carmel City Council meeting notices, minutes and agendas. Update Carmel City Council Committees notices, meeting agendas, and minutes. Updating LaserFiche links to City Council Actions, Minutes and Agendas. Daily updates to City Community Calendar. Update Dept. of Community Services meeting minutes agendas. Update Board of Zoning Appeals meeting agendas. Update Plan Commission meeting agendas. Update Engineering Department's Storm Water manuals and road construction reports. Update ,Judge's web site with new fees and hours and other necessary data. Update meetings at City Hall re: Posting Official Notices and information from Clerk Treasure's Office. Meetings in person ie. DOCS Department I, CFD Department, Water Department, Engineering Department, Communications Department and other Departments as necessary. Phone calls to and from city employees to get explanations as to exactly how they want their web pages designed or what they would like on a particular web page. Daily review of emails from city employees to see what needs updating or posting. 1 e Successfully deploy new .doc files, .PDF files, added new HTML coding, scan in new graphics, scan brochures, scan registration pages, scan maps, produce new .PDF files, added new graphics, add new executables and new digital images, update dynamic hyperlinks and more. Also includes any standard web maintenance items. Details: Date Services Provided Hours Worked 04 -01 Check to see if web site is up and running, then check e -mails to 3 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Worked with CPD staff on pages Posted Agenda for Plan Commission Special Mtg. of 04 -12- 11 Worked with CRC staff on webpage issues and made changes 04 -02 Check to see if web site is up and running, then check a -mails to 1 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Worked on adding content to new site for Mayor 04 -03 Check to see if web site is up and running, then check a -mails to 1 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Added content on new site for CPD 04 -04 Check to see if web site is up and running, then check a -mails to 5.5 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Worked with DOCS staff on web minutes issues Posted News Release for CPD Made changes to CFD pages Posted Notice for CRC Exec. Session of 04 -20 -11 Posted Notice for CRC Special Mtg. of 05 -04 -11 Posted Minutes for Plan Commission Special Studies Committee mtg. of 03 -01 -11 Added content for Council on new site 2 04 -05 Check to see if web site is up and running, then check e -mails to 2 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date and made Clerk Treasurer additions Added content on new site 04 -06 Check to see if web site is up and running, then check a -mails to 7 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. Updated Carmel Community Calendar Posted Notice of City Council committee mtg of 04 -11 -11 and cancellation of mtg. of 04 -12 -11 Posted videos and links to site Road Construction updates Worked on new site with content additions for Boards and commissions, BPW, Comm. Ctr., DOCS, Eng., Maps, CFD, HR, Law, Utilities, RAB 04 -07 Check to see if web site is up and running, then check a -mails to 3 see what needs updated or posted to the web site from the different departments and/or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Updated Carmel Community Calendar Posted Agenda for TAC mtg. of 04 -20 -11 Made changes to FAQ s re: trash for Utilities 04 -08 Check to see if web site is up and running, then check a -mails to 1.5 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Updated Carmel Community Calendar Posted Agenda for Plan Commission mtg. of 04 -19 -11 Posted Media Advisory for Comm. Rel. 04 -09 Check to see if web site is up and running, then check a -mails to 1.5 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Updated Carmel Community Calendar Posted Notice for CRC mtgs of 04 -20 -11 and 05 -04 -11 Uploaded documents for new site 04 -10 Check to see if web site is up and running, then check a -mails to .5 see what needs updated or posted to the web site from the different departments and/or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Updated Carmel Community Calendar. 3 04 -11 Check to see if web site is up and running, then check a -mails to 6 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Media Advisory for Comm. Rel. Posted link and graphics for video Made additional changes to FAQs re:trash for Utilities Worked with Comm. Rel. contractor on new site Updated menus and links on new site Added links for new site 04 -12 Check to see if web site is up and running, then check a -mails to .5 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 04 -13 Check to see if web site is up and running, then check a -mails to 3.5 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Notice for Council committee mtg. of 04 -21 -11 Made changes to Street department stats Posted Notice of Cancellation for Economic Development mtg. of 04 -13 -11 and posted notice of reschedule for 04 -19- 11 Worked on recycling info and map info on new pages 04 -14 Check to see if web site is up and running, then check a -mails to 2.5 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Agenda for BPW mtg. of 04 -20 -11 Posted Agenda for City Council mtg. of 04 -18 -11 Posted Paperless Packet for Council mtg. of 04 -18 -11 Posted News Release for Parks Made graphic and text updates and changes to pages 04 -15 Check to see if web site is up and running, then check a -mails to 1 see what needs updated or posted to the web site from the different departments and/or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date and added CCS event. Posted Agendas for SZA mtg. of 04 -25 -11 4 04 -16 Check to see if web site is up and running, then check a -mails to 2.5 see what needs updated or posted to the web site from the different departments and/or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Road Construction Notice Posted Road Construction updates 04 -17 Check to see if web site is up and running, then check a -mails to .5 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to dat 04 -18 Check to see if web site is up and running, then check a -mails to 2.5 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Made changes to Utilities pages Worked with Comm. Rel. and Utilities search issues 04 -19 Check to see if web site is up and running, then check a -mails to 2 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date and added Earth Day activities and link. Posted Minutes for City Council mtg. of 03- 21 -11, City Council Special mtg. of 03 -31 -11 and Executive Session mtg. of 03 -31 -11 Posted Results from City Council mtg. of 04 -18 -11 04 -20 Check to see if web site is up and running, then check a -mails to 2.5 see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Worked with On Ramp and City re: website access Posted Notice for City Council committee mtg. of 04 -26 -11 Posted Agendas for BZA Regular and Hearing Officer mtgs. of 04 -25 -11 Posted Minutes from Plan Commission mtg. of 03 -15 -11 and Plan Commission Special Studies mtg. of 03 -29 -11 5 04 -21 Check to see if web site is up and running, then check e -mails to 3 see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Worked with On Ramp and city staff re: web access issues Posted Notice of Cancellation of City Council committee mtg. of 04 -21 -11 04 -22 Check to see if web site is up and running, then check a -mails to 3 see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Agendas for Plan Commission Special Studies and Subdivision committee mtgs. of 05 -04 -11 Added pages to new website, web linking policy and statements and added new content for links 04 -23 Check to see if web site is up and running, then check a -mails to .5 see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 04 -24 Check to see if web site is up and running, then check a -mails to .5 see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 04 -25 Check to see if web site is up and running, then check a -mails to .5 see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date and added events per Comm. Rel. 04 -26 Check to see if web site is up and running, then check a -mails to 3.5 see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Made updates to links for Comm. Rel. Posted Agendas and Minutes for CRC mtgs. of 03- 16 -11, 03- 31 -11, 03 -16 -11 and 04 -20 -11 Posted Minutes for TAC mtg. of 04 -20 -11 Made multiple changes and updates to DOCS pages Posted Minutes for BZA Regular and Hearing Officer mtgs. of 01- 25 -11, 03 -28 -11 6 04 -27 Check to see if web site is up and running, then check e -mails to 3.5 see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Made changes to CFD pages Posted corrected Minutes from BZA Hearing Officer mtg. of 11 -22 -10 Posted corrected Minutes from BZA Hearing Officer mtg. of 01 -18 -11 Posted Agenda for City Council Special Mtg. of 04 -28 -11 Posted Paperless Packet for City Council mtg. of 04 -28 -11 Added information about Holocaust Remembrance 04 -28 Check to see if web site is up and running, then check a -mails to 1.5 see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Agenda for BPW mtg. of 05 -04 -11 Made updates to DOCS pages 04 -29 Check to see if web site is up and running, then check a -mails to 1 see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date and added May info from Clerk Treasurer. Posted Media Advisory for Comm. Rel. Posted newsletter for HR Made additions to new site 04 -30 Check to see if web site is up and running, then check a -mails to .5 see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Total hours 67 $60 per hour X $60 Total due $4020.00 7 VOUCHER NO. WARRANT NO. Irwin Computer Services ALLOWED 20 IN SUM OF 1326 Cool Creek Drive Carmel, IN 46033 $4,020.00 ON ACCOUNT OF APPROPRIATION FOR a aoo PO# eept. INVOICE NO. ACCT #(TITLE AMOUNT Board Member; Invoice I ggjCO I9d. t�o I hereby certify that the attached invoice(s), or 2'1a�1t�5 Inyt)�te X1 SO� 3� bill(s) is (are) true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except Monday, May 09, 2011 6 ayor Title Cost distribution ledger classification if claim paid motor vehicle highway fund Prescribed by Slate Board of Accounts City Form No. 201 (Rev. 1995) ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee Purchase Order No. Terms Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s) or bill(s)) 05/09/11 Invoice $4,020.00 I hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accordance with IC 5- 11- 10 -1.6 ,20 Clerk- Treasurer