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HomeMy WebLinkAboutCCPR-05-24-11 Carmel /Clay Board of Parks and Recreation Park Board Meeting 6:00 p.m. tta Tuesday, May 24, 2011 Monon Community Center East 1235 Central Park Drive East Carmel, IN 46032 The Carmel /Clay Board of Parks and Recreation will govern in a proactive manner as it applies to providing safe and well maintained parks, recreation facilities and programs in a fiduciary and responsible manner. The Board is a policy governing board, fulfilling its duties as mandated by state statute, putting the welfare of the citizens of Carmel and Clay Township first, and enabling staff to manage the park and recreation system in a manner that reflects the vision and mission. Our promise to our citizens is that we will leave the parks and recreation system better than we found it. Tentative Agenda I. Roll CaII II. Call to Order Pledge of Allegiance III. Public Comments IV. Action Items A. Minutes Richard F. Taylor III 1. May 10, 2011 Park Board Meeting B. Claims James L. Engledow 1. Claim Sheet May 24, 2011; 2. Clay Township Claim Sheet May 24, 2011; C. Consideration of purchase and installation of fiber optic cable in Central Park Mark Westermeier D. Consideration of Resolutions regarding enrollment in PERF Michael Klitzing 1. Resolution G -2011 -002 regarding Joining PERF; 2. Resolution G -201 1 -003 regarding the Pick Up of 3% Employee Contributions; and 3. Resolution G -2011 -004 Designating an Agent regarding PERF Contributions. V. Discussion Items VI. Board Comments VII. Adjournment (Approved: 6-1--/- 1 CARMEL /CLAY BOARD OF PARKS AND RECREATION BOARD MEETING MINUTES Regular Meeting May 24, 2011, 6:00 P.M. Monon Community Center East 1235 Central Park Drive East CARMEL, IN 46032 MEMBER ATTENDEES MEMBER ABSENTEES OTHERS D Cihak Hansen J Miller M Westermeier J Engledow R Taylor M Klitzing W Franklin A Kostrzewa J Hagan D Grisham P Knowles videographer J Kirsh R Leirer I. ROLL CALL The regular board meeting of the Carmel /Clay Board of Parks and Recreation was convened at approximately 6:05 p.m. on May 24, 2011 pursuant to notice. Vice President J Hagan asked Treasurer, Jim Engledow to call the roll in the absence of Secretary R Taylor. Members present other than J Hagan and J Engledow, were D Cihak Hansen, W Franklin, P Knowles, J Kirsh and R Leirer. J Miller and R Taylor were absent. Others in attendance are noted above. II. CALL TO ORDER And PLEDGE OF ALLEGIANCE Vice President Hagan called the meeting to order with a quorum which commenced after the Pledge of Allegiance. NOTE: Hereinafter these minutes will state the motion, followed parenthetically by the name of the one who made the motion (listed first) and then the one who seconded it. For example the motion would read, "It was moved to approve the minutes...etc. (Engledow, Hagan). "When a motion is carried but not unanimously, the results of the vote will be listed i.e. "(Engledow, Hagan; 6 to 2, with one abstaining). When the motion was carried unanimously, a "C -Un" will be added i.e. Engledow, Hagan; C -Un)." III. PUBLIC COMMENTS None IV. ACTION ITEMS A. Minutes —In the absence of Richard F. Taylor, III, J Hagan asked for a motion. 1. May 10, 2011 Regular Park Board Meeting Minutes were approved as presented. (Knowles, Leirer C- Un.) B. Claims James L. Engledow 1. Claim Sheet May 24, 2011 was approved as presented. (Engledow, Knowles C -Un.) 2. Clay Township Claim Sheet May 24, 2011 was approved as presented. (Engledow, Franklin C -Un.) C. Consideration of purchase and installation of fiber optic cable in Central Park— Mark Westermeier Mark explained that Ori -net, the Department's IT vendor, Cisco, its telephone system vendor, and Crossroads, a consultant who recently completed a network audit of the local and wide area network operations, agree that a direct fiber connection between the Administrative Office and Monon Community Center East building makes operational and economic sense. Elimination of the need to increase overall bandwidth of the network, a provision for on -site redundancy and generator backup to some server operations and a significant reduction in monthly operating costs were among the advantages listed. After recommending that the Department develop a Public Works Request for Quotes based on initial inquiries that indicate a cost range up to $60,000, Mark reported his expectation that the Board could see a return on investment within 3 years. After discussion, the Park Board authorized the Park Department to develop a Request for Quotes for purchase and installation of fiber optic cable and proceed with obtaining quotes. (Knowles, D Cihak Hansen C -Un.) 1 D. Consideration of Resolutions regarding enrollment in PERF Michael Klitzing Michael referenced his report at an earlier meeting concerning Clerk- Treasurer Diana Cordray's request that in conjunction with the outsourcing of the Department's 2011 payroll, the Park Board establish its own account with the Indiana Public Employees Retirement Fund "PERF Michael next described each resolution prepared in the formats provided by PERF's Employer Services Department as follows: Resolution G- 2011 -002 reflects the Park Board's election to become a participant in PERF, Resolution G- 2011 -003 continues the practice of paying the 3% contribution toward the annuity and Resolution G -2011- 004 designates Lynn Russell, the Human Resources Manager and Michael Klitzing, Assistant Director, as agents authorized to provide and receive information on behalf of the Board. After confirming that the July 1, 2011 effective transition date will be seamless for the employees and that they will not lose any benefits as a result of the change, the Park Board waived the reading of and approved each of the resolutions as presented: Resolution G- 2011 -002: Waiver: Engledow, D Cihak Hansen C -Un and Approval: (Engledow, Kirsh C -Un); Resolution G- 2011 -003: Waiver: Engledow, Leirer, C -Un and Approval: (Engledow, Leirer C- Un); Resolution G- 2011 -004: Waiver: Engledow, Knowles C -Un) and Approval: (Engledow, Leirer C -Un). V. DISCUSSION ITEMS M Westermeier reported that a realty company involved in selling Plum Creek Golf Course at 126 and Hazel Dell Parkway had inquired about any interest the Park Board may have in the property. Mark noted that he had not spent any time on the details since such an acquisition was not in the Master Plan and the City of Carmel already operated a golf course on the East side of Carmel. After discussion, there was no interest noted in pursuing the golf course. VII. BOARD COMMENTS J Engledow reminded all members to respond promptly to Department inquiries regarding upcoming meeting attendance. June 10 -11 is the targeted date on which the Carmel Marathon is scheduled to occur. VIII. ADJOURNMENT The Meeting adj• -rned at a._,.ximately 6:25 p.m. (Kirsh, Engledow, without objection.) Signature: AIM Date: C 2 f L\ r� Signature: �i /,VW Date: gyp- 2