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HomeMy WebLinkAboutCRC-04-20-11 (2) CRC Meeting, April 20, 2011 CARMEL REDEVELOPMENT COMMISSION Meeting, Wednesday, April 20, 2011 President Bill Hammer called the meeting to order at 6:46 p.m. Commission members Carolyn Anker, Greg Phillips, Jeff Worrell and David Bowers were present, constituting a quorum. Also present were Les Olds, Karl Haas, Don Cleveland, Michael Lee, Megan McVicker and Matt Worthley. Others present: Jim Higgins, Brandon Weddle and Bryan Mitchell The Pledge of Allegiance was said. Approval of Minutes March 16, 2011: Moved for approval by Ms. Anker, seconded by Mr. Bowers and unanimously approved. March 31, 2011: Moved for approval by Mr. Worrell, seconded by Mr. Bowers and unanimously approved. Financial Matters Mr. Higgins announced the March 2011 end of month operating balance for the CRC General Fund is $13,218,247. Mr. Higgins requested the Commission's approval to pay invoices for the CRC General Fund in the amount of $542,210.97. Discussion ensued. Ms. Anker moved to approve CRC General Fund claims in the amount of $542,210.97. Seconded by Mr. Worrell and passed unanimously. Mr. Higgins requested the approval of PAC invoices for regular construction in the amount of $1,073,773.81. Discussion ensued. Ms. Anker questioned if a vote should be taken on this amount if the delay claim invoices for General Piping and Hagerman included in the PAC invoices total had not yet been approved. Ms. Anker requested the delay claims be approved prior to approval of the PAC invoices. Ms. Anker moved Agenda Items 8a and 8b be moved earlier within the agenda, seconded by Mr. Worrell and passed unanimously. Approval of General Piping, Inc. Delay Claim Settlement Mr. Olds stated this is the ninth of ten delay claim settlements for the Palladium roof issue; eight claims have been approved at previous meetings. Mr. Olds stated General Piping, Inc. had originally requested $433,000 for the delay claim; however, both parties agreed to a settlement of $90,000 in the mediation session. Mr. Olds requested the Commission approve the delay claim for General Piping in the amount of $90,000, subject to available funding and with the understanding that this amount will be added to the CRC's claim against the steel fabricator for the project. 1 CRC Meeting, April 20, 2011 Mr. Worrell moved to accept the delay claim by General Piping in the amount of $90,000 and pay it subject to available funding. Seconded by Ms. Anker. Discussion ensued with regards to budget and funds available to cover the claims. Approved unanimously. Approval of Hagerman Masonry /Limestone Delay Claim Settlement This is the last of ten delay claim settlements regarding the Palladium roof issue. Mr. Olds stated this delay claim consists of several items due to working with the different divisions of Hagerman including concrete, masonry and limestone. Mr. Olds stated the Hagerman delay claim was originally $207,000; however, the claim was negotiated down to $1 16, 439 during the mediation sessions. Mr. Bowers moved to approve the delay claim in the amount of $116,439, subject to available funding. Seconded by Ms. Anker and passed unanimously. Mr. Hammer requested the total of all ten delay claims. Mr. Olds stated the original total for the ten claims was $2,106,158. CRC counsel and staff initially reviewed the claims and brought them down to $1,602,038.17. In mediation settlements, the final total of the claim was $642,799. The Executive Director stated the CRC paid approximately 35 cents on the dollar and did that in a manner to show in good faith that the CRC worked hard to mitigate these damages. Mr. Olds stated the final total would be included as part of the CRC's claim in addition to the legal and mediation expenses the CRC has incurred. The agenda item regarding approval of PAC invoices was revisited since the delay claim settlements were approved. Ms. Anker moved to approve disbursement of funds from the PAC account in the amount of $1,073,773.81 subject to available funding. Seconded by Mr. Worrell and passed unanimously. There were no change orders to come before the Commission. Committee Reports Mr. Worrell announced the Plan Review and Interior Design Panel met on April 20, 2011 to review and approve sign packages for Parcel 47 Sophia Square and Old Town Shops II, Unit 1. Mr. Worrell stated the Parcel 47 sign package was reviewed and approved unanimously with the recommendation for minor changes. Mr. Worrell stated the committee made modifications to the Old Town Shops II, Unit 1 sign package and sent back to the submitter that it was approved if modified. Ms. Anker stated the Finance Committee met March 24, 2011 and April 11, 2011. Ms. Anker stated the committee is continuing to work through trying to consolidate a number of different financial reports that are currently developed by consultants and used by CRC staff. Ms. Anker stated the committee is working toward creating one set of management information tools that will streamline processes for staff and will facilitate decision- making on the part of the Commissioners. A rough draft of the reports will be 2 CRC Meeting, April 20, 2011 brought to the Commission for discussion at a future date. Ms. Anker also stated the committee has received updates about the audit from the State Board of Accounts. Ms. Anker stated the field work is complete and they have not heard of any concerns; however, Mr. Higgins stands at the ready should anything need to be addressed. Ms. Anker stated the next meeting date is April 27, 2011. There are no updates for the Administrative/Personnel Committee at this time. Update on Properties Mr. Olds opened the floor to questions regarding properties outlined in the monthly Commissioners' packet. Discussion ensued regarding the timing for Parcel 47 streetscape completion. Mr. Weddle with REI Construction, Project Manager for Parcel 7B /C, gave an update and slideshow presentation on the construction progress. Discussion ensued. Old Town Arts Design District Ms. McVicker announced an IU Health North Hospital Gallery Walk will take place on Saturday, May 14, 2011 from 5 -10 p.m. The Indiana Design Center will host an open house in conjunction with the Gallery Walk and will be open to the public. Old Business None at this time. New Business Agenda items regarding approval of delay claim settlements were moved earlier within the agenda based on a motion of the Commissioners. Other Business None at this time. Mr. Hammer requested Mr. Olds give a report on the Party Time property. Mr. Olds stated the City Council had received information regarding a possible developer who was soliciting to various banks an outline to fund the purchase of the Party Time property. The developer put together a financial forecast package and distributed it to three banks in which he asked for a number of financial options including the fact that the purchase of the ground could possibly be backed by the municipality, in which they referred to the City of Carmel. Mr. Olds stated the City Council was concerned due to the fact they had no knowledge of what was going on. The Executive Director stated the developer erred in using the term "City of Carmel" when in fact they should have used "Carmel Redevelopment Commission" if they referenced a city entity at all. Mr. Olds stated the developer was perhaps a little too aggressive and was apologetic about what happened. Mr. Olds stated the developer was very concerned that his private information was passed around by the bank to the public entity. Commissioner Bowers 3 CRC Meeting, April 20, 2011 has been charged with giving a report to the president of the City Council at an upcoming meeting on exactly what transpired; CRC staff will work with Commissioner Bowers in preparing the report. Mr. Haas added that the Commission has not taken any action to approve either an offering of the property or a disposition of the interest of the Commission in the property and has not taken any action to either consider or approve any transaction with any developer. Mr. Hammer noted that the developer's solicitation was his own private action and not specifically authorized by the Commission. Announcements None at this time. Adjournment Ms. Anker moved the meeting be adjourned and seconded by Mr. Worrell. The meeting was adjourned at 7:30 p.m. A special meeting will be held on Wednesday, May 4 at 6:00 p.m. The next regularly scheduled meeting is Wednesday, May 18 at 6:30 p.m. 4