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HomeMy WebLinkAbout 2003.0005Department of Community Services Property Activity Form Full Address of Property : 13827 SMOKEY RIDGE DR Date Filled: OU17/2003 Type Of Activity: Record Number: 2003.0005 Filled in drainage swail causing pooling of water on property at 13815 Smokey Ridge Dr Property Owner : JOHN & ANNErM DEWnT Same As owner ❑ Address of Activity 13827 SMOKEY RIDGE DR Mailing Address Phone : F-----7 Comments: Name Of Filer: IPAM FREMION Address: � 13815 SMOKEY RIDGE DR Phone: Comments; Department of Origin: DOCS-CT Letter I Sent Letter 2 Sent Letter 3 Sent: Date Comments: After consulting old notes and checking with McBride, it seems that the neighbors are not working together to acheive the previously proposed subsurface drain We. Mc Bride has recently suggested to Mr. Fremion that a topological survey may be helpful to their cause in determining that their problen arises from Lot 116. AK suggested to Mrs. Fremion that they continue to work solely with the Eneineer's office. AK 0210V2003 r Keeling, Adrienne M From: McBride, Mike T Sent: Tuesday, February 04, 2003 12:10 PM To: Keeling, Adrienne M Subject: RE: Misc. drainage issues Adrienne, Mr. Fremion has contacted me recently as well and I informed him that the City's position in this situation was to provide acceptable solutions to the problem. Whatever solution was decided upon was then to be implemented by the homeowners. However, the homeowners are still unwilling to work together. The Fremions do not feel like they should be responsible for much of the cost to correct the situation because the swale was functioning until the DeWitt's installed new sod in the swale. From looking at the situation on site, I tend to agree somewhat with the Fremions. They have made an effort to remove any obstructions in their portion of the swale and it does appear that the swale would function if the grade of the swale on the DeWitt's property was adjusted. I told Mr. Fremion that if he wanted the City to push the Dewitt's to make the required changes, he would have to produce some hard evidence (like a topographic survey) indicating that the problem is indeed on the DeWitt's property. Although, even then I'm not sure what we will be able to do. I still think the subsurface drain is the best solution but it doesn't appear that these folks are going to work together to get it accomplished. Mike -----Original Message ----- From: Keeling, Adrienne M Sent: Tuesday, February 04, 2003 11:39 AM To: McBride, Mike T cc: Weese, Kate K; Kendall, Jeff A Subject: RE: Misc. drainage issues Mike, Recently, another complaint was filed regarding property in Smokey Ridge (see below). This time it was the owner of Lot 115 concerned about the swale (or lack thereof) on Lot 116. In my conversation with Mrs Fremion, I indicated that the City was already aware of some problem in the area, and that I would check my notes on the issue. In checking my files, I found the correspondence below. From reading all of this again, the solution seems pretty clear. Mrs. Fremion even mentioned the drain tile in our conversation, so she must be aware of what is going on. I think her main question is why this tile has not been installed. She says she is trying to get a jump on the spring wet season. Now that my memory has been jogged, I am going to let her know that the City agrees with this drain tile solution (pending proper Encroachment agreements, of course), and that she needs to continue working with Pete Gray and her neighbor to get this implemented. If you have anything to add to my response to Mrs Fremion, let me know. I will plan to give her a call sometime tomorrow. Thanks, Adrienne -----Original Message ----- From: McBride, Mike T Sent: Tuesday, April 23, 2002 10:30 AM To: Keeling, Adrienne M Cc: Weese, Kate K; Kendall, Jeff A Subject: RE: Misc. drainage issues Adrienne, As Kate mentioned, I have spoken with the DeWitt's (Lot 116) and the Femrions' (Lot 115) on numerous occasions. I have also spoken with Pete Gray of Executive Homes and the President of the Smokey Ridge Homeowner's Association, Pat Robinson. I spoke with the Fermions' as late as yesterday and have explained to all parties involved (except the DeWitt's, I'm waiting for them to call me back) that the City will not be doing a drainage project to correct this issue. There is evidence on both Lot 115 and 116 that the homeowners have altered the original swale with tree plantings, sod, fill, or other landscaping items. Therefore, the City is involved on an advisory basis only Pete Gray of Executive Homes (the builder of all three lots) has agreed to help the homeowners come up with a solution that will address the standing water on all the lots. The most viable solution involves installing a subsurface perforated drain tile the entire length of the swale on lot 116 and extending approximately 10 to 20 feet onto lot 115 or two separate, smaller lengths of subsurface drain on each lot. The subsurface drain/drains would flow from south to north and connect to an existing subsurface drain tile that appears to be located at the northeast comer of lot 116. The cost for this improvement would have to be carried by the homeowners. I have discussed this solution with Jeff Kendall who also felt that this solution would be acceptable. At this time the Drainage on Lot 117 has not been discussed. However, with the slope of the swale being about .8%, I have encouraged Pete Gray to discuss the advantages of participating in this improvement with the Owners of Lot 117. I have explained to Pete Gray that whatever solution he and the homeowners come up with they will need to get it approved by the Engineering Dept. and sign a Consent to Encroach Agreement which will then have to be approved by the Board of Public Woks and Safety in order to do work in the drainage easement. I am sure we have not heard the last from these folks so feel free to forward any future calls from anyone concerned about this issue to me. I donl think there is any reason for you to try to state the City's position in writing to Mrs. DeWitt. As I said earlier, I am waiting for her to call me back. If you should talk to Mrs. DeWitt before I do, you can tell her that she needs to talk to me since I have been working with all the parties on this issue. Thanks for your help Adrienne. Mike ----Original Message ---- From: Weese, Kate K Sent: Monday, April 22, 2002 5:39 PM To: Keeling, Adrienne M Cc: McBride, Mike T; Kendall, Jeff A; Hill, Dick B Subject: RE: Misc. drainage Issues If people just stayed inside, there wouldn't be any problems, right?...... No, seriously. Mike has been working with these folks repeatedly, and even met with the homeowner president today when he stopped by. I would have to ask Mike to either respond himself, or get with you to "talk this one out". I truly believe it boils down to both Lots 115 and more so, Lot 116, causing some of their own problems. Mostly, Lot 116 in the middle, when it had sodding/irrigation installed, probably messed up the grades. I think Lot 115 has installed trees within the flowline, but I think this only caused problems for themselves. Mike, please clarify if I've got this basically correct. Mostly, these problems are typical, but heightened in their seemingly "serious" situations, because it's been so warm and people are outside anxiously getting ready to garden, etc. in what is normally the WET SEASONI On the Prairie View problem, I am copying Dick Hill so he can possibly pull these plans and copy this area including these lots. Then we can send Bob out to take a look. From just a glance, it looks like no side yard swale was established (or re-established) between the properties. Not sure whose fault, but we can take a look-see. -----Original Message ----- From: Keeling, Adrienne M Sent: Monday, April 22, 2002 5:06 PM To: Weese, Kate K Cc: McBride, Mike T; Kendall, Jeff A Subject: Misc. drainage issues Lots 115, 116, 117 Smokey Ridge- Annette Dewitt, Lot 116, keeps calling me regarding the status of her drainage complaint. She wants an official letter from the City stating what we are going to do to rectify the situation. Since there have been so many involved, I want to make sure that we are all on the same page before I try to tackle our "statement". Anyway, here is what I know: • Mike has already worked with Lot 115. • Pete Gray of Executive Homes agreed to make the swale work properly, then later determined that there may not be enough fall to allow these lots to drain properly. • Bob Allen made an inspection and believes that there IS enough fall to allow these lots to drain. According to DeWitt, the lawn installation on Lot 117 is now done. Also, DeWitt mentioned that she and at least one other neighbor have planted trees within the drainage easement. DeWitt claims that her trees are not in the bottom of the ditch, but that her neighbor's are. She wants to know if the trees (hers or theirs) are a part of the problem. I have not seen these trees, so I am unclear on the number or exact locations. Do any of you have any new information? I told DeWitt that I would give her a call Tuesday or Wednesday. If there is no new information, then I will stick with the assumption that Executive Homes will follow through to make this work. Lot 128, Moffitt Farm at Prairie View, Section 3A (5917 Buckskin Court)- Mark Galambus, neighbor to West, is determined that there is a drainage problem related to his neighbor's driveway. Galambus claims that the driveway, as sloped, routes water to the SE corner of his house into large basement window wells. Both Bill and I have been to the site, and have observed no standing water. Since this guy is not going away, I am looking for some guidance regarding drainage plans for the area. Maybe this is another grade issue that the builder(s) did not install properly. A couple photos are attached. << File: 04-09-02b.JPG >> << File: 04-09-02a.JPG >> Thanks in advance for any assistance, Adrienne Keeling, Adrienne M From: McBride, Mike T Sent: Tuesday, April 23, 2002 10:30 AM To: Keeling, Adrienne M Cc: Weese, Kate K; Kendall, Jeff A Subject: RE: Misc. drainage issues Adrienne, As Kate mentioned, I have spoken with the DeWitt's (Lot 116) and the Fermions' (Lot 115) on numerous occasions. I have also spoken with Pete Gray of Executive Homes and the President of the Smokey Ridge Homeowner's Association, Pat Robinson. I spoke with the Fermions' as late as yesterday and have explained to all parties involved (except the DeWitt's, I'm waiting for them to call me back) that the City will not be doing a drainage project to correct this issue. There is evidence on both Lot 115 and 116 that the homeowners have altered the original swale with tree plantings, sod, fill, or other landscaping items. Therefore, the City is involved on an advisory basis only. Pete Gray of Executive Homes (the builder of all three lots) has agreed to help the homeowners come up with a solution that will address the standing water on all the lots. The most viable solution involves installing a subsurface perforated drain the the entire length of the swale on lot 116 and extending approximately 10 to 20 feet onto lot 115 or two separate, smaller lengths of subsurface drain on each lot. The subsurface drain/drains would flow from south to north and connect to an existing subsurface drain tile that appears to be located at the northeast comer of lot 116, The cost for this improvement would have to be carried by the homeowners. I have discussed this solution with Jeff Kendall who also felt that this solution would be acceptable. At this time the Drainage on Lot 117 has not been discussed. However, with the slope of the Swale being about .8%, I have encouraged Pete Gray to discuss the advantages of participating in this improvement with the Owners of Lot 117. I have explained to Pete Gray that whatever solution he and the homeowners come up with they will need to get it approved by the Engineering Dept. and sign a Consent to Encroach Agreement which will then have to be approved by the Board of Public Woks and Safety in order to do work in the drainage easement. I am sure we have not heard the last from these folks so feel free to forward any future calls from anyone concerned about this issue to me. I don'tthink there is any reason for you to try to state the City's position in writing to Mrs. DeWitt. As I said earlier, I am waiting for her to call me back. If you should talk to Mrs. DeWitt before I do, you can tell her that she needs to talk to me since I have been working with all the parties on this issue. Thanks for your help Adrienne. Mike -----Original Message ----- From: Weese, Kate K Sent: Monday, April 22, 2002 5:39 PM To: Keeling, Adrienne M Cc: McBride, Mike T; Kendall, Jeff A; Hill, Dick B Subject: RE: Misc. drainage issues If people just stayed inside, there wouldn't be any problems, right?...... No, seriously. Mike has been working with these folks repeatedly, and even met with the homeowner president today when he stopped by. I would have to ask Mike to either respond himself, or get with you to "talk this one out". I truly believe it boils down to both Lots 115 and more so, Lot 116, causing some of their own problems. Mostly, Lot 116 in the middle, when it had sodding/irrigation installed, probably messed up the grades. I think Lot 115 has installed trees within the flowline, but I think this only caused problems for themselves. Mike, please clarity if I've got this basically correct. Mostly, these problems are typical, but heightened in their seemingly "serious" situations, because it's been so warm and people are outside anxiously getting ready to garden, etc. in what is normally the WET SEASON! On the Prairie View problem, I am copying Dick Hill so he can possibly pull these plans and copy this area including these lots. Then we can send Bob out to take a look. From just a glance, it looks like no side yard swale was established (or re-established) between the properties. Not sure whose fault, but we can take a look-see. -----Original Message ----- From: Keeling, Adrienne M Sent: Monday, April 22, 2002 5:06 PM To: Weese, Kate K Cc: McBride, Mike T; Kendall, Jeff A Subject: Misc. drainage issues Lots 115, 116, 117 Smokey Ridge- Annette Dewitt, Lot 116, keeps calling me regarding the status of her drainage complaint. She wants an official letter from the City stating what we are going to do to rectify the situation. Since there have been so many involved, I want to make sure that we are all on the same page before I try to tackle our "statement". Anyway, here is what 1 know: • Mike has already worked with Lot 115. Pete Gray of Executive Homes agreed to make the swale work properly, then later determined that there may not be enough fall to allow these lots to drain properly. Bob Allen made an inspection and believes that there IS enough fall to allow these lots to drain. • According to DeWitt, the lawn installation on Lot 117 is now done. Also, DeWitt mentioned that she and at least one other neighbor have planted trees within the drainage easement. DeWitt claims that her trees are not in the bottom of the ditch, but that her neighbor's are. She wants to know if the trees (hers or theirs) are a part of the problem. I have not seen these trees, so I am unclear on the number or exact locations. Do any of you have any new information? I told DeWitt that I would give her a call Tuesday or Wednesday. If there is no new information, then I will stick with the assumption that Executive Homes will follow through to make this work. Lot 128, Moffitt Farm at Prairie View, Section 3A (5917 Buckskin Court) - Mark Galambus, neighbor to West, is determined that there is a drainage problem related to his neighbor's driveway. Galambus claims that the driveway, as sloped, routes water to the SE corner of his house into large basement window wells. Both Bill and I have been to the site, and have observed no standing water. Since this guy is not going away, I am looking for some guidance regarding drainage plans for the area. Maybe this is another grade issue that the builder(s) did not install properly. A couple photos are attached. << File: 04-09-02b.JPG >> << File: 04-09-02a.JPG >> Thanks in advance for any assistance, Adrienne Department of Community Services Property Activity Form Full Address of Property: 13827 SMOKEY RIDGE DR Date Filled: p7/2003 Record Number: 2003.0005 Type Of Activity : I Fylled In drainage swan causing pooling of water on property at 13815 Stookey Ridge Dr Property Owner : IJOHN & ANNETTE DEWITT same As owner Address of Activity 13827 SMOKEY RIDGE DR Mailing Address: Phone: Comments : Name Of Filer: I pAM FREMION Address: 113815 SMOKEY RIDGE DR Phone: 1575-8212 Comments: Department of Origin: DOCS.CT Letterl Sent: Letter 2 Sent Letter 3 Sent: Date Of Update: Comments: AK spoke with the filer to find out the exact problem. This is related to the swale that runs behind thi house. Three homes in a row, including the rder's, were built by Executive Homes. Mike McBride of the Engineer's Office has been heavily involved in this matter. AK will check old notes and confer wit McBride about the status of this issue. AK OV23/2003 Department of Community Services Property Activity Form Full Address of Property: 13827 SMOKEY RIDGE DR Date Filled: 0V1V2003 Record Number: 2 •�5 Type Of Activity : I Pilled in drainage swail causing pooling of water on property at 13815 Stookey Ridge Dr Proyerty Owner : IJOHN & ANNETTE DEWr1T Same As Owner Address of Activity 13827 SMOKEY RIDGE DR Mailing Address: Phone: Comments: Name Of Filer: PAM FREMIONJda Address: 113815 SMOKEY RIDGE DR Phone: 575-8212 Comments: Department of Origin: DOCS-CT Letter I Sent: Letter 2 Sent: Letter 3 Sent : I Date Of Update: Comments: i ANPR ,Ip�V1 w V �L GAG 0A I"� 90 0s" i L_ Property Information Parcel Number: 1610190006005000 Properly Address: URlI NO _- -_"OLM NO NOUIiEIRACT. 13827 SMOKEY RIDGE DR Cm: ZIP CODE: SUBDMSION: SMOKEY RIDGE LOT X. SUBDV SECT: 116 06 HONING: LOCATION: WATER SERVICE: SEWER SERVICE: RI CITY CARMEL CARMEL SECTION: LAND DBIROT: SCHOOL DISTRICT: PUT NUMBER: 008 BLOCK 9: MERIDIAN: TAKING UNIT: USAGE CODE: 6 DISTRICT LOT: TOWNSHIP: DEEDED ACRES: Owner Information NAME'. AOHN A ANNETTE DEWTT ADDIESS: 13827 SMOKEY RIDGE DR Cm: CARMEL IN 46033 STATE. MdMgkV IP NPYFP 1'. RP APPLICATION & PERMIT TRACKING Description Regr'd Date Sent Appr'd Building Permit Payment Water Payment _ Sewer Payment - Truss Specs ❑ Survey Certificate ❑ Engineering Certificate ❑ Zoning Approval ❑ Development Permit ❑ Fire Department ❑ ❑ Gas Inspector ❑ ❑ Department of Community Services PROPERTY INFORMATION AND ACTIVITY TRACKING APPLICATION NO APPLICATION DATE: REPTVPE. - -_ 1997.0816.E NEWST PTRIAITNO: PFRKYT�LED: PE9Mf STA1L5'. 1191117.0846.81 07/24/1997 lasued - — RFCEWS L omplaints - - - PC DOCKET MADOCKET _COMPLAINTS 2003.0005 Temporary Occupancy Approved: Expires: Occupancy Certificate Approved: Insp: Receive Other Keeling, Adrienne M From: Tingley, Connie S Sent: Friday, January 17, 2003 3:20 PM To: Keeling, Adrienne M Cc: Hohlt, William G; Blanchard, Jim E; Kendall, Jeff A; Hollibaugh, Mike P Subject: complaint #2003.0005 Neighbor has filled in drainage swale, causing pooling of water on filer's lot. She had called Engineering, however, they said they had more important matters.