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BOARD OF PUBLIC WORKS AND SAFETY
WEDNESDAY, MAY 4, 2011
AT 10:00 A.M.
COUNCIL CHAMBERS
CARMEL CITY HALL
ONE CIVIC SQUARE
NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD
OF PUBLIC WORKS WILL HOLD A MEETING ON WEDNESDAY,
MAY 4, 2011 AT 10:00 A.M. IN THE COUNCIL CHAMBERS, CITY
HALL, ONE CIVIC SQUARE
THE PURPOSE OF THE MEETING IS CITY BUSINESS
ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2414
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of Carmel
Office of the
Clerk Treasurer
Board of Public Works and Safety Meeting
AGENDA
Wednesday, May 4, 2011— 10:00 a.m.
Council Chambers City Hall One Civic Square
MEETING CALLED To ORDER
1. MINUTES
a. Minutes from the April 20, 2011 Regular Meeting
2. CONTRACTS
a. Request for Purchase of Goods and Services; Schneider Corporation;
(5125,617.50); 106 Street Trail Illinois Street to Ditch Road; Mike McBride, City
Engineer
b. Request for Purchase of Goods and Services; Brickman Group, (514,467.00):
Landscape 126 and Keystone Avenue; Mike McBride, City Engineer
c. Request for Purchase of Goods and Services; A &F Engineering; (520,900.00);
Maintenance of Traffic Signal Records; Mike McBride, City Engineer
d. Request for Purchase of Goods and Services; A &F Engineering; (52,387.50);
CMAQ Funding 116 and Gray /111 and Pennsylvania; Mike McBride, City
Engineer
e. Request for Purchase of Goods and Services; Brenntag Mid South; (S21,499.00);
Reflecting Pool Chemicals; Dave Huffman, Street Commissioner
f. Request for Purchase of Goods and Services; Change Order #3; Thieneman
Construction (Increase 511,122.00); 106 Street Pump Station; John Duffy,
Director of Department of Utilities
3. REQUEST TO USE CITY FACILITIES /PROPERTIES
a. TABLED: Request to Use Center Green at the Performing Arts Center;
September 21,22,23, 2012; 3:00 p.m. to 8:00 p.m., Rosemary Waters
ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571 -2414
b. TABLED: Request to Use City Streets; Run; June 18 2011; 6:00 a.m. to Noon;
John Kieslich, Colon Cancer Coalition
c. TABLED ALL APPROVALS MET: Request to Use City Streets; Run; October 1,
2011; 7:30 a.m. to 9:00 a.m.; University High School
d. Request to Use Center Green; Wedding; Saturday, September 24, 2011; 1:00 p.m.
to 8:00 p.m.; Rehearsal; Friday, September 23, 20112 5:00 p.m. to 9:00 p.m.;
Melanie Lentz
e. Request to Use Gazebo and Common Grounds; Burn Camp Ride; Wednesday,
June 1, 2011; 7:00 a.m. to 9:00 a.m.; David Martin, Carmel Fire Department
f. Request to Use City Streets; Neighborhood Picnic; Saturday, may 28, 2011; 4:00
p.m. to Midnight; Jana Swigart, Avian Glen HOA
4. OTHER
a. TABLED 2/16/11; Request for Dedication of Streets; Traditions on the Monon;
Robert Potokar, HOA Traditions on the Monon
b. Resolution BPW 05- 04- 11 -01; A Resolution to Supplement Workers'
Compensation Benefits for Stephen Jones; Barb Lamb, Human Resources
c. Request for Recreational Pathway Closure 2885 W. 131 Street; Resa Glover,
Duke Energy
d. Request for Lane Closure; 111 and Winding Brook Drive; Shirley Hunter, Duke
Energy
e. Request for Alley Closure and Pavement Cuts; 669 1 Avenue N.E. and 7 Street
N.E.; Austin Williams, G &R Excavating
f. Request for Renewal of Storm Water Technical Variance; White River North
Water Treatment Plant; Benjamin Knoop, Black Veatch
g. Request for Maintenance Bond Variance Request; Saddlebrook at Shelborne
Subdivision; Michael Stikeleather, LEEDS, LLC
h. Request for Easement Agreement; Al /Maymanat Jafari; John Duffy, Director of
Department of Utilities
i. Request for Easement Agreement; Jafari Holding LLC; John Duffy, Director of
Department of Utilities
j. Request for Easement Agreement; Paul /Cynthia Skjodt; John Duffy, Director of
Department of Utilities
k. Request for Easement Agreement; Donald /Malinda Miller; John Duffy, Director of
Department of Utilities
1. Request for Easement Agreement; Elizabeth Sanders; John Duffy, Director of
Department of Utilities
m. Request for Easement Agreement; Stephen/Susan Wilson (Parcel 1); John Duffy,
Director of Department of Utilities
n. Request for Easement Agreement; Stephen/Susan Wilson (Parcel 2); John Duffy,
Director of Department of Utilities
o. Request for Easement Agreement; Wendell /Cecilia Hollingsworth; John Duffy,
Director of Department of Utilities
5. ADJOURNMENT
BOARD OF PUBLIC WORKS SAFETY MEETING
MINUTES
WEDNESDAY, MAY 4, 2011 —10:00 A.M.
COUNCIL CHAMBERS CITY HALL ONE CIVIC SQUARE
MEETING CALLED TO ORDER
Mayor Brainard called the meeting to order at 10:00 a.m.
MEMBERS PRESENT
Mayor James Brainard; Board Members; Lori Watson, Mary Ann Burke, Clerk Treasurer; Diana L.
Cordray, Deputy Clerk; Sandy Johnson
MINUTES
Minutes from the April 20, 2011 Regular Meeting approved 3 0.
CONTRACTS
Request for Purchase of Goods and Services; Schneider Corporation; ($125,617.50); 106 Street Trail
Illinois Street to Ditch Road; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 3 -0.
Request for Purchase of Goods and Services; Brickman Group, (S14,467.00): Landscape 126 and
Keystone Avenue; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 3 -0.
Request for Purchase of Goods and Services; A&F Engineering; ($20, 900.00); Maintenance of Traffic
Signal Records; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3 -0.
Request for Purchase of Goods and Services; A &F Engineering; ($2,387.50); CMAQ Funding 116
and Gray /111 and Pennsylvania; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 3 -0.
Request for Purchase of Goods and Services; Brenntag Mid South; (S21,499.00); Reflecting Pool
Chemicals; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3 -0.
Request for Purchase of Goods and Services; Change Order #3; Thieneman Construction (Increase
$11,122.00); 106 Street Pump Station; Board Member Burke moved to approve. Board Member
Watson seconded. Request approved 3 -0.
I USE OF CITY FACILITIES
TABLED: Request to Use Center Green at the Performing Arts Center; September 21, 22, 23, 2012;
3:00 p. m. to 8:00 p.m., Mayor Brainard moved to Table item. Board Member Burke seconded.
Request tabled. REMAINS TABLED
TABLED: Request to Use City Streets; Run; June 18 2011; 6:00 a.m. to Noon; Board Member Burke
moved to table. Board Member Watson seconded. Request tabled 3 -0. REMAINS TABLED
Request to Use City Streets; Run; October 1, 2011; 7:30 a.m. to 9:00 a.m.; Board Member Burke
moved to remove from the table. Board Member Watson seconded. Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3 -0.
Request to Use Center Green; Wedding; Saturday, September 24, 2011; 1:00 p.m. to 8:00 p.m.;
Rehearsal; Friday, September 23, 20112 5:00 p.m. to 9:00 p.m.; Board Member Watson moved to
approve. Board Member Burke seconded. Request approved 3 -0.
Request to Use Gazebo and Common Grounds; Burn Camp Ride; Wednesday, June 1, 2011; 7.•00 a.m.
to 9:00 a.m.; Board Member Watson moved to approve. Board Member Burke seconded. Request
approved 3 -0.
I Request to Use City Streets; Neighborhood Picnic; Saturday, may 28, 2011; 4:00 p.m. to Midnight;
Board Member Watson moved to approve. Board Member Burke seconded. Request approved 3 -0.
OTHER
REMAINS TABLED: Request for Dedication of Streets; Traditions on the Monon; Board Member
Burke moved to remove from table. Board Member Watson seconded. Request removed from Table.
Board Member Burke moved to approve. Board Member Watson seconded. Vote 1 -1, item remains
tabled.
Resolution BPW 05- 04- 11 -01; A Resolution to Supplement Workers' Compensation Benefits for
Stephen Jones; Mayor Brainard moved to approve. Board Member Burke seconded. Request
approved 3 -0.
Request for Recreational Pathway Closure 2885 W 131 Street; Mayor Brainard moved to approve.
Board Member Burke seconded. Request approved 3 -0.
Request for Lane Closure; 111 and Winding Brook Drive; Mayor Brainard moved to approve. Board
Member Burke seconded. Request approved 3 -0.
Request for Alley Closure and Pavement Cuts; 669 1 Avenue N.E. and 7 Street N.E. Mayor
Brainard moved to approve. Board Member Burke seconded. Request approved 3 -0.
Request for Renewal of Storm Water Technical Variance; White River North Water Treatment Plant;
Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 -0.
Request for Maintenance Bond Variance Request; Saddlebrook at Shelborne Subdivision; Mayor
Brainard moved to approve. Board Member Burke seconded. Request approved 3 -0.
Request for Easement Agreement; Al /Maymanat Jafari; Mayor Brainard moved to approve. Board
Member Burke seconded. Request approved 3 -0.
Request for Easement Agreement; Jafari Holding LLC; Mayor Brainard moved to approve. Board
Member Burke seconded. Request approved 3 -0.
Request for Easement Agreement; Paul /Cynthia Skjodt; Mayor Brainard moved to approve. Board
Member Burke seconded. Request approved 3 -0.
Request for Easement Agreement; Donald/Malinda Miller; Mayor Brainard moved to approve. Board
Member Burke seconded. Request approved 3 -0.
Request for Easement Agreement; Elizabeth Sanders; Mayor Brainard moved to approve. Board
Member Burke seconded. Request approved 3 -0.
Request for Easement Agreement; Stephen/Susan Wilson (Parcel 1); Mayor Brainard moved to
approve. Board Member Burke seconded. Request approved 3 -0.
Request for Easement Agreement; Stephen/Susan Wilson (Parcel 2); Mayor Brainard moved to
approve. Board Member Burke seconded. Request approved 3 -0.
Request for Easement Agreement; Wendell /Cecilia Hollingsworth; Mayor Brainard moved to approve.
Board Member Burke seconded. Request approved 3 -0.
ADJOURNMENT
Mayor Brainard adjourned the meeting at 10 a.m.
aana L. Cordray, 1.411C
Clerk Treasurer
Approved a...sal_
)tooruzJarnes Brainard
ATTEST:
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II 0 ana L. Cordray)AMC
Clerk- Treasurer