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Home My WebLink About197665 05/26/2011 CITY OF CARMEL, INDIANA VENDOR: 354969 Page 1 of 1 ONE CIVIC SQUARE MATTHEW HOFFMAN CHECK AMOUNT: $462.27 CARMEL, INDIANA 46032 11711 CAMERON DRIVE FISHERS IN 46038 CHECK NUMBER: 197665 CHECK DATE: 5126/2011 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 1120 4231400 REIMB 32.27 GASOLINE 1120 4343002 REIMB 430.00 EXTERNAL TRAINING TRA F 4`ty oc CgR�F, ra .vrneq� p C CITY OF CARMEL Expense Report (required for all travel expenses) EMPLOYEE NAME: �v�� a DEPARTURE DATE j TIME: DEPARTMENT: RETURN DATE: TIME: AM/ REASON FOR TRAVEL: DESTINATION CITY: EXPENSES ARE FOR (check all that apply): TRAVEL ADVANCE TRAVEL REIMBURSEMENT TRAVEL PER DIEM V Transportation Gas/Tolls/ Meals Date Parkin Lodging Misc. Total Air -fare Car Rental Other g Breakfast Lunch Dinner Snacks Per Diem $0.00 5/14/11 $65.00 $65.00 5/15/11 1 $65.00 $65.00 5/16/11 $65.00 $65.00 5/17/11 $65.00 $65:0.0 5/18/11 $60.00 $77.27 $65.00 $202.27 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0:00 $0.00 $0.00 $0.00 $0.00 $0.00 $0:00 $0.00 0.00 Total $0.00, $0.00 $60.00 $77.27. .$0.00 $0.00 $0.00 $0.001 $0.00 $32.5:00 $0.00 DIRECTOR'S STATEMENT: I her y affirm that all expenses listed conform to the City's travel policy �yvitniny department's appropriated budget. MMT r�i77 ��UU Director Signature: L Date: City of Carmel Form ER06 Revision Date 5/23/2011 Page 1 Snyder, Denise W From: Hines, Ruth Ann ruthann .hines @newworldsystems.com] Sent: Monday, April 18, 2011 10:01 AM To: Snyder, Denise W Subject: RE: REGISTRATION CONFIRMATION: 2011 New World Systems Executive Customer Conference Yes, he requested a single- occupancy room for four nights. Ruth Ann Original Message---- From: Snyder, Denise W [mailto:DSnyder @carmel.in.gov] Sent: Monday, April 18, 20119:53 AM To: Hines, Ruth Ann Subject: FW: REGISTRATION CONFIRMATION: 2011 New World Systems Executive Customer Conference Can you tell me if Matt will have his own separate room? Original Message---- From: Hoffman, Matt F Sent: Wednesday, April 13, 20111:55 PM To: Snyder, Denise W Subject: FW: REGISTRATION CONFIRMATION: 2011 New World Systems Executive Customer Conference I believe you requested this of me last week here it is! Original Message---- From: info [mailto :info@ newworldsystems.comI Sent: Thursday, March 31, 201110:12 AM To: Hoffman, Matt F Subject: REGISTRATION CONFIRMATION: 2011 New World Systems Executive Customer Conference Registration Confirmation Thank You! Your registration information has been received and we look forward to seeing you in San Antonio, TX. Be sure to look for additional information on the web site, emails and mailings that will include: up -to -date agenda and scheduled events. Conference Sessions May 15, Sunday: 1:00 p.m. 5:00 p.m. May 16, Monday: 8:30 a.m. 5:00 p.m. 1 May 17, Tuesday:8:30 a.m. 5:00 p.m Questions regarding registration or changes in your registration, please contact: Ruth Ann Hines <mailto:rhines@ newworldsystems.com? subject 2011 %20Aegis %20Executive %20Customer %2OConference> Marketing or call 248.259.1000 x1104 If you have any questions or require additional information regarding the conference, please contact: Thor Diache nko <ma ilto:idiachenko@ newworldsystems.com ?su bject= 2011 %20Aegis %20E xecutive %20Customer %2OConference> Director of Marketing (c)2011 New World Systems Corporation. All Rights Reserved. New World Systems is a public sector software company headquartered in Troy, Michigan. New World has provided software solutions for public safety and public administration organizations since 1981. The Company designs, develops, markets, supports, and implements the fully integrated software for more than 1,000+ public sector organizations nationwide.. 2 CITY OF CARMEL FIDE DEPARTMENT i DATE: May 19, 2011 TO: Cindy Sheeks FROM: Keith Smith, Fire Chief Attached you will find reimbursement claims for Matthew Hoffman, Denise Snyder and Becky Pace. 1 sent these individuals to the New World Conference on May 14 Their original flight, American Airlines flight 2017 had been cancelled and they were re- routed on Delta. Airlines flight 1613. If you have any questions, please feel free to contact me. Snyder, Denise W From: Debbie Tunstill [Debbie. Tu nsti ll@thetravelagentinc.com] Sent: Wednesday, April 13, 2011 6:03 PM To: Snyder, Denise W Subject: Confirmed Flight for Matthew Hoffman SALES PERSON: DT2 ITINERARY /INVOICE NO. ITIN DATE: APR 13 2011 ACCOUNT TWWPRM PAGE: 01 FOR: HOFFMAN /MATTHEW F TO: CITY OF CARMEL CITY OF CARMEL -FIRE DEPT ONE CIVIC SQUARE 3RD FLOOR ATTN: DENISE SNYDER CARMEL IN 46032 TWO CIVIC SQUARE CARMEL IN 46032 14 MAY 11 SATURDAY MILES- 762 ELAPSED TIME- 2:20 AIR LV INDIANAPOLIS 1150A AMERICAN FLT:2017 ECONOMY CONFIRMED AR DALLAS /FT WOR 110P NONSTOP FOOD TO PURCHASE RESERVED SEATS 19D AIRLINE CONFIRMATION:AA DYKYRK MILES- 247 ELAPSED TIME- 1:05 AIR LV DALLAS /FT WOR 235P AMERICAN FLT:1343 ECONOMY CONFIRMED AR SAN ANTONIO 340P NONSTOP RESERVED SEATS 17D AIRLINE CONFIRMATION:AA DYKYRK 18 MAY 11 WEDNESDAY MILES- 247 ELAPSED TIME- 1:10 AIR LV SAN ANTONIO 1245P AMERICAN FLT: 736 ECONOMY CONFIRMED AR DALLAS /FT WOR 155P NONSTOP RESERVED SEATS 18A AIRLINE CONFIRMATION:AA DYKYRK MILES- 762 ELAPSED TIME- 2:00 AIR LV DALLAS /FT WOR 355P AMERICAN FLT:1380 ECONOMY CONFIRMED AR INDIANAPOLIS 655P NONSTOP FOOD TO PURCHASE RESERVED SEATS 14A AIRLINE CONFIRMATION:AA DYKYRK THIS IS AN ELECTRONIC TICKET. PLEASE PRESENT PHOTO ID AT CHECK IN WITH AIRLINE CONF. TICKET IS COMPLETELY NONREFUNDABLE IF UNUSED. MAY CHANGE ONLY PRIOR TO ORIGINAL TRAVEL DATE, FEES WILL APPLY_ AMERICAN CONF DYKYRK "YOU MUST VERIFY ALL INFORMATION IS CORRECT. ONCE ISSUED FEES AND PENALTIES EXIST FOR REISSUES REFUNDS CHANGES. AFTER HOURS EMERGENCIES ON EXISTING RESERVATIONS CALL 1 877 645 6373 CODE A09- $15.00 PER CALL, A CANCELLATION FEE OF 15PCT ON TOTAL COST OF ALL BOOKINGS WILL APPLY. REFER TO WWW.TTA.TRAVEL FOR TERMS AND CONDITIONS- AIRLINE LUGGAGE POLICES AND OTHER SERVICES OFFERED. THANK YOU. DEBBIE TUNSTILL 317 805 5762 1 ASR TRANSPORTATION 225.11 TAX 59.69 TTL 284.80 PROCESSING FEE 35.00 SUB TOTAL 319.80 319.80 TOTAL AMOUNT 0.00 2 Snyder, Denise W From: Thanks for staying! [efolio @marriott.com] Sent: Monday, May 23, 2011 9:37 AM To: Snyder, Denise W Subject: Your May 14, 2011 May 18, 2011 stay at the JW Marriott San Antonio Hill Country Resort Spa Thank yoq for choosing the JW Marriott San Antonio Hill Country Resort &`E Spa oryour,recent sta.Y..- As requested, bel is a,tillrng, summary or adjustment for your stay If you' have questions about your bill, 'please contact us at- 866) ,.4 7627= or mbs. customer svc@marriott com Make'another reservation on „Marnott corn p Hotel: JW Marriott San Antonio Hill Country Guest: HOFFMAN' /MATTHEW Resort Spa NEW WORLD SYSTEMS 23808 Resort Parkway 888 W BIG BEAVER San Antonio, Texas 78261 STE 600 USA TROY, MI 48084 (210) 276 -2500 USA Dates of stay: May 14, 2011 May 18, 2011 Room number: 9140 Guest number: 16355 Group number: 5328 Marriott Rewards number: None Date Description Reference Charges Credits 05/14/11 RSRT FEE RSRT FEE 0.00 05/14/11 WFB WFB 0.00 05/14/11 WFB LOCALBND 0.00 05/14/11 WFB LNGDISBN 0.00 05/14/11 HIGH VEL 5483 39.64 05/14/11 WFB WFB 0.00 05/14/11 WFB LOCALBND 0.00 05/14/11 WFB LNGDISBN 0.00 05/15/11 RSRT FEE RSRT FEE 0.00 05/15/11 WFB WFB 0.00 05/15/11 WFB LOCALBND 0.00 05/15/11 WFB LNGDISBN 0 =00 05/16/11 RSRT FEE RSRT FEE 0.00 05/16/11 WFB WFB 0 =00 05/16/11 WFB LOCALBND 0100 1 05/16/11 WFB LNGDISBN 0.00 05/17/11 RSRT FEE RSRT FEE 0.00 05/17/11 WFB WFB 0.00 05/17/11 WFB LOCALBND 0.00 05/17/11 WFB LNGDISBN 0.00 05/18/11 Payment - 39.64 XXXXXXXXXXX Total balance 0.00 USD Was that the best night's sleep you've ever had? Now about a repeat performance at your place! Do Not Reply to this Email This email is an auto generated message, Replies to automated messages are not monitored. If you have any questions please contact the hotel directly at (210) 276 -2500. Why Have I Received this Email? You have received this email because you requested during your stay to receive an electronic version of your bill by email. Availability Electronic versions of your hotel bill, available by email from our over 2,300 participating properties in the Marriott family of hotels in the USA and Canada, are emailed to you within 72 hours of check -out. These email messages reflect changes made to your bill up to 11pm on your day of departure. Any adjustments after that time may not be shown. If you have received this email in error, please notify us. Learn more about eFolio, receiving your hotel bills by email. Authenticity of Bills Marriott retains official records of all charges and credits to your account and will honor only those records. Privacy Your privacy is important to Marriott. For full details of our privacy policy, please visit our Internet Privacy Statement. Credit of Marriott Rewards Points After a stay, it may take up to 7 days for Marriott Rewards points to be credited to your account. Terms of Use:anternet Privacy Statement(c)19,96-2009 Marriott International, Inc. All rights reserved: Marriott proprietary information. 2 VOUCHER NO. WARRANT NO. ALLOWED 20 Matt Hoffman IN SUM OF $462.27 ON ACCOUNT OF APPROPRIATION FOR Carmel Fire Department PO# Dept. INVOICE NO. ACCT #/TITLE AMOUNT Board Members 1120 43- 430.02 $430.00 1 hereby certify that the attached invoice(s), or 1120 42- 314.00 $32.27 bill(s) is (are) true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except MAY 2 ITJ Fire Chief Title Cost distribution ledger classification if claim paid motor vehicle highway fund Prescribed by State Board of Accounts City Form No. 201 (Rev. 1995) ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee Purchase Order No. Terms Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s) or bill(s)) $430.00 $32.27 1 hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accordance with IC 5- 11- 10 -1.6 20 Clerk- Treasurer