HomeMy WebLinkAboutCCM-05-16-11Office of the
Clerk Treasurer
9. COMMITTEE REPORTS
City of Carmel
COMMON COUNCIL
MEETING AGENDA
MONDAY, MAY 16, 2011 6:00 P.M.
COUNCIL CHAMBERS /CITY HALL /ONE CIVIC SQUARE
MEETING CALLED TO ORDER
1. INVOCATION
2. PLEDGE OF ALLEGIANCE
3. RECOGNITION OF CITY EMPLOYEES AND OUTSTANDING CITIZENS
4. APPROVAL OF MINUTES
a. April 18, 2011 Regular Meeting
b. April 28, 2011 Special Meeting
5. RECOGNITION OF PERSONS WHO WISH TO ADDRESS THE COUNCIL
6. COUNCIL, MAYORAL AND CLERK TREASURER COMMENTS /OBSERVATIONS
7 ACTION ON MAYORAL VETOES
8. CLAIMS
a. Payroll
b. General Claims
c. Retirement
d. Detail of Wire Transfers for March, 2011.
a. Finance, Administration and. Rules Committee
b. Land Use, Annexation and Economic Development Connnittee
c. Parks, Recreation and Arts Committee
d. Utilities, Transportation and Public Safety Committee
e. Report from Steve Libman, President CEO, The Center for the Performing Arts
ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571.2414
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10. OLD BUSINESS
a. Sixth Reading of Ordinance D- 2030 -1 As Amended; An Ordinance of the Common
Council of the City of Carmel, Indiana, Establishing the Service, Rates and Charges for
the Collection and Sanitary Disposal of Residential Solid Waste and Yard Waste,
Including Recycling Services; Sponsor(s): Councilor(s) Sharp and Seidensticker.
Remains in the Finance, Administration and Rules Committee (5/19/11).
11. PUBLIC HEARINGS
12. NEW BUSINESS
a. First Reading of Ordinance D- 2036 -11; An Ordinance of the Common Council of the
City of Carmel, Indiana, Amending Chapter 2, Article 3, Division II, Section 2 -51 (Paid
Time Off (PTO) of the Carmel City Code; Sponsor: Councilor Rider.
b. First Reading of Ordinance D- 2037 -11; An Ordinance of the Common Council of the
City of Carmel, Indiana, Amending Chapter 2, Article 3, Division II, Section 2 -57
(Emergency Closure Days) of the Carmel City Code; Sponsor: Councilor Rider.
c. First Reading of Ordinance D-2038 -11; An Ordinance of the Common Council of the
City of Carmel, Indiana, Amending Chapter 2, Article 3, Division II, Section 2 -42 (Health
Insurance) of the Carmel City Code; Sponsor: Councilor Rider.
d. First Reading of Ordinance D- 2039 -11; An Ordinance of the Common Council of the
City of Carmel, Indiana, Authorizing the Issuance of the City of Carmel, Indiana Taxable
Economic Development Revenue Bonds ($1,110,000 Lending to the Indiana Spine
Group Project for Site and Utility Work Within the Old Meridian Economic Development
Area located at the Northeast Corner of U.S. 31 and Main Street); Sponsor(s):
Councilor(s) Rider and Snyder.
e. Resolution CC- 05- 16- 11 -01; A Resolution of the Common Council of the City of
Carmel, Indiana, Designating 101 West 103 Street Carmel, Indiana, 46290 (10 year Tax
Abatement Flywheel Healthcare, LLC, d /b /a Young at Heart), as an Economic
Revitalization Area; Sponsor(s): Councilor(s) Carter, Rider, Sharp and Snyder.
f. Resolution CC -05- 16- 11 -02; A Resolution of the Common Council of the City of
Carmel, Indiana, Authorizing the use of a Procurement Card by the City's Fiscal Officer;
Sponsor: Councilor Snyder.
13. OTHER BUSINESS
14. ANNOUNCEMENTS
15. EXECUTION OF DOCUMENTS
16. ADJOURNMENT
05/16/11 CC Meeting Agenda
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COMMON COUNCIL
MEETING MINUTES
MONDAY, MAY 16, 2011 6:00 P.M.
COUNCIL CHAMBERS /CITY HALL /ONE CIVIC SQUARE
MEMBERS PRESENT:
Council President W. Eric Seidensticker, Council Members Richard L. Sharp, Joseph C. Griffiths, Luci
Snyder, Ronald E. Carter, Kevin Rider, Clerk Treasurer Diana L. Cordray and Deputy Clerk Treasurer
Lois Fine.
Mayor Brainard. and Councilor Carter were not in attendance.
Council President Seidensticker called the meeting to order at 6:00 p.m.
Pastor Paul Swartz, King of Glory Lutheran Church, pronounced the Invocation.
Councilor Rider led the Pledge of Allegiance.
RECOGNITION OF CITY EMPLOYEES AND OUTSTANDING CITIZENS:
There were none.
APPROVAL OF MINUTES:
Councilor Griffiths made a motion to approve Minutes from the April 18, 2011 Regular Meeting.
Councilor Snyder seconded. There was no Council discussion. Council President Seidensticker called
for the vote. Minutes were approved 6 -0.
Councilor Snyder made a motion to approve Minutes from the April 28, 2011 Special Meeting.
Councilor Sharp seconded. There was no Council discussion. Council President Seidensticker called for
the vote. The vote was 3 -3 (Councilors Griffiths, Carter and Rider abstained). The Minutes will be
placed on the June 6, 2011 Agenda for approval.
RECOGNITION OF PERSONS WHO WISH TO ADDRESS THE COUNCIL:
Charles Fera, 6522 Freemont Lane, Cannel, IN, addressed the Council in favor of Ordinance D- 2030 -11,
As Amended (Establishing Service, Rates and Charges for the Collection and Sanitary Disposal of
Residential Solid Waste including Recycling Services).
COUNCIL, MAYORAL AND CLERK TREASURER COMMENTS /OBSERVATIONS:
Councilor Snyder addressed the Council regarding the Hamilton County Humane Society.
Councilor Carter announced that the Carmel Farmers Market would be open this Saturday, May 21, 2011
from 8:00 a.m. until 11:30 a.m. and will be open every Saturday through October 29, 2011.
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Councilor Sharp addressed the Council regarding Ordinance D- 2030 -11 As Amended (Establishing
Service, Rates and Charges for the Collection and Sanitary Disposal of Residential Solid. Waste including
Recycling Services) and read an email from a citizen. Councilor Sharp also discussed the Council's role
working with the Mayor.
ACTION ON MAYORAL VETOES:
There were none.
CLAIMS:
Councilor Griffiths made a motion to approve claims in the amount of $1,797,328.44. Councilor Rider
seconded. There was no Council discussion. Council. President Seidensticker called for the vote. Claims
were approved 6 -0.
Detail of Wire Transfers for March, 2011. Councilor Griffiths made a motion to acknowledge wire
transfers in the amount of $923,317.17. Councilor Sharp seconded. There was no Council discussion.
Council President Seidensticker called for the vote. Wire transfers were acknowledged 6 -0.
COMMITTEE REPORTS:
Councilor Snyder reported that the Finance, Administration and Rules Committee had not met. The next
meeting will be held on Thursday, May 19, 2011 at 5:30 p.m.
Councilor Sharp reported that the Land Use, Armexation and Economic Development Committee met and
did not have a quorum to discuss any business. The next meeting will be held on Thursday, June 9, 2011
at 5:30 p.m.
Councilor Carter reported that the Parks, Recreation and Arts Committee had not met.
Councilor Griffiths reported that the Utilities, Transportation and Public Safety Committee had not met.
Steven Libman, President CEO for The Center for the Performing Arts, presented a report to the
Council. There was brief Council discussion.
OLD BUSINESS
Council President Seidensticker announced the Sixth Reading of Ordinance D- 2030 -11, As Amended;
An Ordinance of the Common Council of the City of Carmel, Indiana, Establishing the Service, Rates and
Charges for the Collection and Sanitary Disposal of Residential Solid Waste and Yard Waste, Including
Recycling Services; Sponsor(s): Councilor(s) Sharp and Seidensticker. Remains in the Finance,
Administration and Rules Committee (5/19/11). This item was not discussed.
PUBLIC HEARINGS
There were none.
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NEW BUSINESS
Council President Seidensticker announced the First Reading of Ordinance D- 2036 -11; An Ordinance
of the Common Council of the City of Carmel, Indiana, Amending Chapter 2, Article 3, Division II,
Section 2 -51 (Paid Tinze Off (PTO) of the Carmel City Code. Councilor Griffiths made a motion to move
this item into business. Councilor Rider seconded and referred to Barb Lamb, Director of Human
Resources to present this item to Council. Councilor Rider reviewed the changes being proposed.
Councilor Griffiths made a motion to suspend the rules and not send this item to committee and vote this
evening. Councilor Sharp seconded. There was no Council discussion. Council President Seidensticker
called for the vote. The motion was approved 6 -0. Councilor Sharp made a motion to approve Ordinance
D- 2036 -11. Councilor Rider seconded. There was no Council discussion. Council President
Seidensticker called for the vote. Ordinance D- 2036 -11 was adopted 6 -0. Councilor Carter referred to
Barb Lamb for further discussion.
Council President Seidensticker announced the First Reading of Ordinance D- 2037 -11; An Ordinance
of the Common Council of the City of Carmel, Indiana, Amending Chapter 2, Article 3, Division II,
Section 2 -57 (Emergency Closure Days) of the Carmel City Code. Councilor Griffiths made a motion to
move this item into business. Councilor Sharp seconded. Councilor Rider referred to Barb Lamb,
Director of Human Resources to present this item to Council. There was brief Council discussion.
Councilor Rider made a motion to suspend the rules and not send this item to committee and vote this
evening. Councilor Snyder seconded. There was no Council discussion. Council President Seidensticker
called for the vote. The motion was approved 6 -0. Councilor Rider made a motion to approve Ordinance
D- 2037 -11.. Councilor Griffiths seconded. There was no Council discussion. Council President
Seidensticker called for the vote. Ordinance D- 2037 -11 was adopted 6 -0.
Council President Seidensticker announced the First Reading of Ordinance D- 2038 -11; An Ordinance
of the Common Council of the City of Carmel, Indiana, Amending Chapter 2, Article 3, Division II,
Section 2 -42 (Health Insurance) of the Cannel City Code. Councilor Rider made a motion to move this
item into business. Councilor Sharp seconded. Councilor Rider referred to Barb Lamb, Director of
Human Resources to present this item to Council. There was brief Council discussion. Council President
Seidensticker referred Ordinance D- 2038 -11 to the Finance, Administration and Rules Committee for
further review and consideration.
Council President Seidensticker announced First Reading of Ordinance D- 2039 -11; An Ordinance of
the Common Council of the City of Carmel, Indiana, Authorizing the Issuance of the City of Carmel,
Indiana Taxable Economic Development Revenue Bonds ($1,110,000 Lending to the Indiana Spine
Group Project for Site and Utility Work Within the Old Meridian Economic Development Area located at
the Northeast Corner of U.S. 31 and Main Street). Councilor Griffiths made a motion to move this item
into business. Councilor Snyder seconded and presented this item to the Council. Councilor Snyder
referred to Drew Williams, Vice President and Secretary of the Carmel Economic Development
Commission to address the Council. There was no Council discussion. Council President Seidensticker
referred Ordinance D- 2039 -11 to the Finance, Administration Rules Committee for further review and
consideration.
Council President Seidensticker announced Resolution CC- 05- 16- 11 -01 A Resolution of the Common
Council of the City of Carmel, Indiana, Designating 101 West 103 Street Carmel, Indiana, 46290 (10
year Tax Abatement Flywheel Healthcare, LLC, d /b /a Young at Heart), as an Economic Revitalization
Area. Councilor Sharp made a motion to move this item into business. Councilor Rider seconded.
Councilor Snyder presented this item to the Council. Councilor Sharp made a motion to approve
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Resolution CC- 05- 16- 11 -01. Councilor Griffiths seconded. There was no Council discussion. Council
President Seidensticker called for the vote. Resolution CC- 05- 16 -11 -01 was adopted 6 -0.
Council President Seidensticker announced Resolution CC- 05- 16- 11 -02; A Resolution of the Common
Council of the City of Carmel, Indiana, Authorizing the use of a Procurement Card by the City's Fiscal
Officer. Councilor Snyder made a motion to move this item into business. Councilor Rider seconded.
Councilor Snyder presented this item to Council and referred to Clerk- Treasurer, Diana L. Cordray to
address the Council. There was brief Council discussion. Councilor Snyder made a motion to approve
Resolution CC- 05- 16- 11 -02. Councilor Sharp seconded. There was no Council discussion. Council
President Seidensticker called for the vote. Resolution CC- 05- 16 -11 -02 Failed 0 -6.
OTHER BUSINESS
There was none.
ANNOUNCEMENTS
There were none.
EXECUTION OF DOCUMENTS
ADJOURNMENT
Council President Seidensticker adjourned the meeting at 7:13 p.m.
ATTEST:
Clerk Treasurer Diana L. Co i1 ay, IAMC
05/10/11 CC Meeting Agcnd
Respectfully submitted,
Clerk Treasurer Diana L. Co
y, IAMC
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Appro ed,
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or James Brainard
CRC Meetings
2. The Palladium (Parcel #7 -A)
CARMEL REDEVELOPMENT COMMISSION
May 16, 2011
CITY COUNCIL REPORT
(Prepared for David Bowers and Brad Meyer 5/5/1 1)
The CRC held their regularly scheduled public meeting on Wednesday, April 20, 2011 at 6:30 p.m. and
a special meeting on Wednesday, May 4, 2011 at 6:00 p.m.
Upcoming Meetings:
o Wednesday, May 18, 2011 at 6:30 p.m. Regular Meeting
Financial Matters:
The end of month March CRC Operating Balance is $1.3,218,247
CRC Public /Private Partnerships:
1. City Center CRC /Pedcor LLC (Parcel #5)
a. Please see attached report from Signature Construction (.Distributed at 4/20/11 CRC meeting).
b. Bids were received and opened on May 4, 2011 for the plantings, bollards, street lights and
benches. These bids will be reviewed by the Construction Manager and the CRC staff and
brought to the Commission for action at the May 18, 2011 meeting.
a. Exterior landscape is wrapping up on the north side of the building, including the limestone
block terracing and plant materials. Plant materials are almost completely installed.
b. Artec will continue to make adjustments in equipment and training of Palladium staff. Artec
will continue to be on site through 2011. Their work will interface with the tuning of the Studio
Theater and Main Stage Theater. To date, everything seems to be working according to Artec
standards. Artec work will continue through the first quarter of 2012.
c. Miscellaneous equipment is still being ordered, with funding out of the equipment budget.
3. Center Green (Parcel #7 -B)
(Center Green is the green space between the Concert Hall and the Mafia Stage Theater /SEP
Office building to the south.)
a. Please reference attached REI Project Manager's report.
b. All underground utilities and infrastructure are installed. Street lights and bollards are being
installed.
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c. At the Amphitheater, brick pavers are almost complete with top soil being installed at the tiered
seating levels. Limestone railings are being installed. Sod at the Amphitheater to be installed
5/11 (weather permitting).
d. Center Green surface will be ready for public use by late May 2011, weather permitting.
If the weather does not cooperate, it may be necessary for the Carmel Farmer's Market to
continue to use the site at City Hall for a week or two temporarily until the space would be
ready; they should plan accordingly.
Energy Center (Parcel #7 -C)
a. Construction bids for Energy Center piping extension to the three city buildings were received
by the 4CDC at its February 15, 2011 meeting. Construction Manager presented his
recommendation to the 4CDC at a special meeting on February 23, 2011. Construction
contracts were awarded to the low bid contractor. Bids were below construction estimate.
b. The schedule is being updated to reflect a 5/20/11 start date due to a material suppliers delay.
The schedule is being updated to conform to all of the different events that will be taking place
in and around Civic Square.
c. All construction and piping extension for the three buildings are scheduled to be completed by
January 1, 2012.
d. City department directors are meeting with the Construction Manager and engineers on
coordinating work during business and after -hours by construction crews.
5. Main Stage Theater CRC, REI, Pedcor LLC and Signature Construction (Parcel #7C -1)
a. Exterior masonry is 95% complete. Weather delayed this a little bit with no impact to the
overall schedule.
b. Seating risers are complete allowing for subsequent work to proceed in the Auditorium.
e. Main Stage Theater is set for substantial completion by July 15, 2011 with tuning concerts
taking place from 7/15/11 to 8/6/11. A ribbon cutting is planned for 7/31/11, and 8/6/11 is the
grand opening night event.
f. Painting, dry walling and finish work is ongoing. Stage rigging is underway.
g.
A bid opening for the sign package for the interior and exterior of The Tarkington, and the
balance of the Center for the Performing Arts, is being bid on May 18, 2011.
g. Furniture and fixtures are the last items to be bid and purchased with funding supplied out of
CRC theater equipment and FFE budgeted funds.
6. Support Space (Parcel #7C)
a. The theater support space is set to open on 6/1/11.
b. This space is contained within the 7C parking garage. This space will serve both The Center for
the Performing Arts as well as Civic Theater. This space will be used for rehearsal, classroom
and meeting spaces for the groups listed above as well as serve as the dressing rooms for the
Studio Theater.
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c. Work on this space is corning together rapidly. Wood flooring is being installed in all
of the rehearsal spaces; carpet and tile are being installed in the offices, corridors and
main entrances.
7. Arts District Lofts Shoppes CRC /Keystone Development (Parcel #47)
a. As of 5/5/11, there were ten apartments leased, with tenants living there.
b. Streetscape work is in full swing with crews working on the southwest corner of the project in
order to get Detour an American Grille open by May 7, 2011.
c. Keystone Construction is working with the Fire Department to get entire floors signed off. on
d. Elevators are operational.
e. The Parking Garage is expected to be open to the Public in May.
f. The retail leasing office is complete with minor changes (punch list items) being updated daily.
There are three fully furnished models in the building that are used for tours.
Arts Design District Update:
1. News and Events
a. The District Exchange a consignment clothing boutique opened in the District at 210 E.
Main Street on Thursday, May 5.
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City Progress Report 4/14/11
Signature Construction is pleased to provide a brief list of highlighted activities being
completed in Carmel within the last month for the P111 Waterproofing and Pavers,
Village on the Green Parking Garage, Parcel 73 Streetscape Village on the Green
Theater, Parcel 5 Motor Court Brick Veneer, Parcel 5 P112 Site Amenities and Tenant
information at Indiana Design Center as well as Carmel City Center Buildings A B.
1. Parcel 73 Streetscape Project
The base of the fountain feature has been set. The second piece will be set by
the end of the month.
Brick pavers are complete at the City Center Drive entrance and the
installation of the pavers at the intersection continues.
Railings on the north side of the project have been installed.
Limestone cap at brick walls continues to be installed.
All plantings are in place.
The ice melt system is functional.
2. P -111 Waterproofing, Mud Slab and Pavers
Expansion joint installations are complete.
All pavers are complete for the P111 project. Installation of Motor Court
pavers will begin next week.
Caulking at the expansion joints will begin as weather permits.
All mud slab and curb work is complete
The first delivery of Jersey Barrier railings is scheduled to be received next
week.
3. Parcel 5 Motor Court Brick Veneer
Bids were received and opened on. March 16 2011. A recommendation has
been made to the owner.
4. Parcel 5 P112 Site Amenities
Bids will be received and opened on May 4 2011.
5. Village on the Green Parking Garage Parcel 7C -3
Closeout documents are complete.
6. Village on the Green Theater Parcel 7C-1
Auditorium riser work continues as 8 of the 14 risers are complete.
Masonry continues at the west and south elevation.
The west side stairs and light rail at the acoustical edge are installed.
Fire stopping and sound caulking at the trap room and fire pump room.
The north elevation windows are installed and the west elevation is scheduled
to begin next week.
Drywall installation work continues as does finishing.
Painting in the stage house continues and block filler work in the auditorium
is underway.
All MEP work has progressed since the last report as well as fire protection.
7. Indiana Design Center Tenant Spaces
The total leasable square footage for Indiana Design Center is 82,975 square
feet. Currently, 75,226 square feet is leased.
8. Carmel City Center Tenant Spaces
The total leasable space for Carmel City Center Phase 1 is 78,427 square feet.
Currently, 35,908 square feet is leased.
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April 2011 Project
Status Update
❖Tarkington Theater: Painting of the Stage area and auditorium has begun.
Drywall and finish continues. SVC Cabling and wire terminations are ongoing.
Seating Riser issue has been resolved, and 12 of 15 risers have been placed.
❖Village Green/Amphitheater: Amphitheater brick is complete, underdrains are
in, continuing electrical. Light poles to set tomorrow.
❖Theater Support Space in Garage: Finishes have begun, ceiling grid is nearly
complete, wood sprung floor to begin next week.
❖Energy Center Piping Extension: Work to begin May 6.
Tarkington West Elevation
Masonry Ongoing
Tarkington Seating Risers
Nearly Complete!
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