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Home My WebLink AboutBPW-06-01-11 o ffitia Aim 1(‘. o,.. Office of the Clerk Treasurer M-;- T k- 44 F: f •tax t o is BOARD OF PUBLIC WORKS AND SAFETY WEDNESDAY, JUNE 1 AT 10 :00 A.M. COUNCIL CHAMBERS CARMEL CITY HALL ONE CIVIC SQUARE NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD OF PUBLIC WORKS WILL HOLD A MEETING ON WEDNESDAY, JUNE 1, 2011 AT 10:00 A.M. IN THE COUNCIL CHAMBERS, CITY HALL, ONE CIVIC SQUARE THE PURPOSE OF THE MEETING IS CITY BUSINESS ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2414 0 ofCq U' ve C ity Office of the Clerk- Treasurer Board of Public Works and Safety Meeting AGENDA Wednesday, June 1, 2011 10 :00 a.m. Council Chambers City Hall One Civic Square MEETING CALLED To ORDER 1. MINUTES a. Minutes from the May 18, 2011 Regular Meeting 2. BID OPENINGS /AWARDS a. Request for Bid Award; 146 Street Water Main Re- Location; TPI Construction; ($326,190.00); this was the lowest and most responsive bid; John Duffy, Director of the Department of Utilities 3. CONTRACTS a. Request for Purchase of Goods and Services; Additional Service Agreement; Advanced Turf Solutions; ($45,000.00); Chemicals; Bob Higgins, Brookshire Golf Course b. Request for Purchase of Goods and Services; Additional Service Agreement; Helena Chemical; Bob Higgins, Brookshire Golf Course c. Request for Purchase of Goods and Services; Additional Service Agreement; Chateau DuBois; ($94,500.00); Tree Planting; Mike Hollibaugh, Director of the Department of Community Services d. Request for Purchase of Goods and Services; Additional Service Agreement; Kingwood Farms; ($6,182.52); Trees; Mike Hollibaugh, Director of the Department of Community Services e. Request for Purchase of Goods and Services; Additional Services Agreement; R.W. Armstrong; ($68,000.00); Carmel Mid -Town Development; Mike McBride, City Engineer ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571.2414 f. Request for Purchase of Goods and Services; Additional Services Agreement; Crossroad Engineers; ($8,300.00); Recreational Paths US 31 Clay Terrace; Mike McBride, City Engineer g. Request for Purchase of Goods and Services; Change Order #1 (FINAL); Calumet Civil Contractors; (increase $11,042.18); 126 St. Sidewalk and Drainage Improvements; Mike McBride, City Engineer h. Request for Purchase of Goods and Services; Change Order #3; Central Engineering and Construction; (increase $4,568.85); 106 Street Drainage; Mike McBride, City Engineer i. Request for Purchase of Goods and Services; Change Order #3; Calumet Civil Contracts; (increase $26,107.03); Cool Creek Trails North; Mike McBride, City Engineer 4. REQUEST TO USE CITY FACILITIES /PROPERTIES a. TABLED: Request to Use Center Green at the Performing Arts Center; September 21,22,23, 2012; 3:00 p.m. to 8:00 p.m., Rosemary Waters b. Request to Use Center Green; Friday, July 29, 2011; 11:00 a.m. to 1:00 p.m.; Employee Party; Software Engineering Professionals c. Request to Use City Streets; SetonFest 5k; Saturday, July 30, 2011; 5:00 a.m. to 10:00 a.m.; Jeff Hess 5. OTHER a. TABLED 2/16/11; Request for Dedication of Streets; Traditions on the Monon; Robert Potokar, HOA Traditions on the Monon b. Request for Approval of Qualified Domestic Relations Order; Barbara Lamb, Human Resources c. Request for Lane Restrictions; Various Locations; Stephen Vollmer, Duke Energy d. Request for Open Cut and Lane Restrictions; 8 Street N.W.; Resa Glover, Vectren Energy e. Request for Storm Water Technical Standards Variance; Penn Circle Development; (two requests); Michael Thompson, Civil Environmental Consultants f. Request for Access to Monon Greenway; Mohawk Shopping Center; Lawrence Lawhead g. Request for Variance; Fence in Easement; 12658 Bonaventure Avenue, Village of West Clay; Mr. Neal Steinbart /Ms. Kay Pashos h. Request for Variance; Fence in Easement; 13800 Fieldshire Terrace; Lakeside Park; Mr. /Mrs. Fisher i. Request for Emergency Declaration; Westwood Bridge, Northwood Hills Subdivision; Mike McBride, City Engineer 6. ADJOURNMENT BOARD OF PUBLIC WORKS SAFETY MEETING MINUTES WEDNESDAY, JUNE 1, 2011 -10:00 A.M. COUNCIL CHAMBERS CITY HALL ONE CIVIC SQUARE MEETING CALLED TO ORDER Mayor Brainard called the meeting to order at 10:15 a.m. MEMBERS PRESENT Mayor James Brainard, Board Members; Lori Watson, Mary Ann Burke, Clerk Treasurer; Diana L. Cordray, Deputy Clerk; Sandy Johnson MINUTES Minutes for the May 18, 2011 Regular Meeting. Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. BID OPENINGS /AWARDS Request for Bid Award; 146 Street Water Main Re- Location; TPI Construction; (8326,190.00); this was the lowest and most responsive bid; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. The contract was also presented for signature. CONTRACTS Request for Purchase of Goods and Services; Additional Service Agreement; Advanced Turf Solutions; (845,000.00); Chemicals; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Purchase of Goods and Services; Additional Service Agreement; Helena Chemical; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Purchase of Goods and Services; Additional Service Agreement; Chateau DuBois; (894,500.00); Tree Planting; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Purchase of Goods and Services; Additional Service Agreement; Kingwood Farms; (86,182.52); Trees; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Purchase of Goods and Services; Additional Services Agreement; R. W. Armstrong; (868,000.00); Carmel Mid -Town Development; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Purchase of Goods and Services; Additional Services Agreement; Crossroad Engineers, (88,300.00); Recreational Paths US 31 Clay Terrace; This item was withdrawn by City Engineer, Mike McBride Request for Purchase of Goods and Services; Change Order #1 (FINAL); Calumet Civil Contractors; (increase 811,042.18); 126 St. Sidewalk and Drainage Improvements; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Purchase of Goods and Services; Change Order #3; Central Engineering and Construction; (increase 84,568.85); 106` Street Drainage; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Purchase of Goods and Services; Change Order #3; Calumet Civil Contracts; (increase 826,107.03); Cool Creek Trails North; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. USE OF CITY FACILITIES TABLED: Request to Use Center Green at the Performing Arts Center; September 21, 22, 23, 2012; I 3:OOp.m. to 8:OOp.m., Mayor Brainard moved to Table item. Board Member Burke seconded. Request tabled. REMAINS TABLED Request to Use Center Green; Friday, July 29, 2011; 11:00 a.m. to 1:00 p.m.; Employee Party; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request to Use City Streets; SetonFest 5k,• Saturday, July 30, 2011; 5:00 a.m. to 10:00 a.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. OTHER REMAINS TABLED: Request for Dedication of Streets; Traditions on the Monon; Board Member Burke moved to remove from table. Board Member Watson seconded. Request removed from Table. Board Member Burke moved to approve. Board Member Watson seconded. Vote 1 -1, item remains tabled. Request for Approval of Qualified Domestic Relations Order; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Lane Restrictions; Various Locations; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Open Cut and Lane Restrictions; 8''' Street NW; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Storm Water Technical Standards Variance; Penn Circle Development; (two requests); Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Access to Monon Greenway; Mohawk Shopping Center; Board Member Burke moved to approve. Board Member Watson requested the item be tabled due to safety issues. There was brief discuss between the Mayor and City Engineer, Mike McBride. Mayor Brainard seconded the motion to approve with contingencies (City Engineer should have contingencies). Request approved 3 -0. Request for Variance; Fence in Easement; 12658 Bonaventure Avenue, Village of West Clay; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Variance; Fence in Easement; 13800 Fieldshire Terrace; Lakeside Park; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Emergency Declaration; Westwood Bridge, Northwood Hills Subdivision; Board Member Burke moved to approve. Board Member Watson seconded. There was brief discussion. Request approved 3 -0. ADD -ON I Request for Purchase of Goods and Services; Braden Business Systems ($5,000.00); Copier; Board Member Burke moved to add item to agenda. Board Member Watson seconded. Item added 3 -0. Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. ADJOURNMENT Board Member Burke adjourned the meeting at 10:33 a.m. 1 r1,..... j Al i_4 Di. a L. Cordray, I IT 9 erk- Treasurer Approved i AK leg O ayor James Brainard ATT T: pht..4,Lelt0, I l iana L. Cordr.., IAMC Clerk Treasurer