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HomeMy WebLinkAboutCRC-05-18-11 CRC Meeting, May 18, 2011 CARMEL REDEVELOPMENT COMMISSION Meeting, Wednesday, May 18, 2011 President Bill Hammer called the meeting to order at 6:46 p.m. Commission members Carolyn Anker, Brad Meyer and David Bowers were present, constituting a quorum. Also present were Les Olds, Karl Haas, Don Cleveland, Michael Lee, Megan McVicker and Matt Worthley. Others present: Jim Higgins, Brandon Bogan, Mike Anderson, Tom Plahitko, Kevin Rider, Anthony Korty, Brandon Weddle and Bryan Mitchell The Pledge of Allegiance was said. Bid Openings Mr. Olds requested the bid opening for the Parcel 7C sign package be moved to later within the agenda, as they were waiting on the delivery of the documents. Ms. Anker moved the bid opening be moved later in the agenda, seconded by Mr. Meyer. Passed unanimously. Mr. Anderson, Construction Manager for the project, opened and read aloud the bids for the Parcel 7 Landscape Package P13. [Please see attached bid tabulation results]. Approval of Minutes April 20, 2011: Moved for approval by Ms. Anker, seconded by Mr. Meyer and unanimously approved. Financial Matters Mr. Higgins announced the April 2011 end of month operating balance for the CRC General Fund is $10,946,976. Mr. Higgins requested the Commission's approval to pay invoices for the CRC General Fund in the amount of $1,101,527.59. Discussion ensued. Ms. Anker moved to approve CRC General Fund claims, pending available funds, in the amount of $1,101,527.59. Seconded by Mr. Bowers and passed unanimously. Mr. Higgins requested the approval of PAC invoices for regular construction in the amount of $883,817.60. Discussion ensued. Ms. Anker moved to approve disbursement of funds from the PAC account in the amount of $883,817.60, pending available funds. Seconded by Mr. Bowers and passed unanimously. There were no change orders to come before the Commission. Committee Reports Mr. Olds announced the Plan Review and Interior Design Committee held a meeting that evening and discussed temporary parking at Pedcor's Parcel 5 project as well as Monon Trail revisions at the Parcel 47 Sophia Square project. 1 CRC Meeting, May 18, 2011 Ms. Anker stated the Finance Committee is continuing to work through to consolidate a number of different financial reports in order to develop more management information tools that will be helpful to staff and members of the Commission. The next meeting is scheduled for Thursday, June 2, 2011. There are no updates for the Administrative /Personnel Committee at this time. Update on Properties Mr. Olds opened the floor to questions regarding properties outlined in the monthly Commissioners' packet. Mr. Weddle with REI Construction, Project Manager for Parcel 7B /C, gave an update and slideshow presentation on the construction progress. Discussion ensued. Marketing Public Relations Update IU Health North Hospital Rock the District is taking place on Saturday, June 11 and will feature two stages of music as well as merchant activities and promotions. Yacht Rock Revue will headline the festivities. Mr. Olds announced the opening of several new businesses within the Arts Design District including The District Exchange, Detour An American Grille and Taste of Sensu. The patio seating areas in the Arts Design District are undergoing maintenance from winter weather damages. Mr. Olds stated work on the streetscape and parking garage at the Parcel 47 Sophia Square site is moving towards completion as quickly as possible. Mr. Hammer announced a draft of the CRC newsletter would be sent to Commissioners for review before distribution to the public and requested Commissioners give any comments or feedback to CRC staff member Melanie Lentz. Old Business Mr. Olds stated the series of Action Items #2 -6 authorize awarding of contracts for work at the City Center development for Veterans Way and completion of the Motor Court. Within the 2011 budget, $2 million was set aside for construction of these elements, with $375,000 of the work authorized by the Commission to date. Mr. Olds requested approval of these items, subject to available funding. Approval of P112 Lighting Contracts This bid was opened at the CRC special meeting on May 4, 2011 and includes elevated streetscape and road lighting. Mr. Olds stated the Construction Manager recommends the contract be awarded to LaFever Electric in the amount of $282,000 plus the Construction Manager's contract for Signature Construction in the amount of $28,290 for a total of $311,190. 2 CRC Meeting, May 18, 2011 Discussion ensued. Ms. Anker moved to approve Parcel 112 lighting contract in the amount of $311,190, subject to available funding. Seconded by Mr. Meyer and passed unanimously. Approval of P112 Landscaping/Planters Contracts This bid was opened at the CRC special meeting on May 4, 2011 and includes the purchase of large planters for the elevated roadway system used to provide traffic control and prevent vehicular traffic in the plazas. Mr. Olds stated the landscaping and trees for the planters will be a separate contract and that partnership with City staff will take place for determining what plants will go in the planters as well as maintenance of the plants. Mr. Olds requested approval of the contract for Smock Fansler in the amount of $51,985 with the Construction Management fee for Signature Construction in the amount of $5,198.50 for a total of $57,183.50. Discussion ensued. Mr. Bowers moved to approve the landscaping contract in the amount of $57,183.50, subject to available funding. Seconded by Mr. Meyer and unanimously approved. Approval of P112 Motor Court Veneer Exterior Wall Contracts Mr. Olds referenced a diagram distributed to the Commissioners outlining the various elements for approval in Action Items #4 -6. Mr. Olds outlined the priorities and funding for the projects. Mr. Olds recommended the awarding of these contracts be brought to the Finance Committee for approval before the contracts are released. Discussion ensued. Mr. Olds requested the Commission approve a contract with Gibraltar Construction in the amount of $201,000 and contract with Signature Construction for Construction Management services in the amount of $20,100 for a total of $221,100. Mr. Meyer moved to approve P112 Motor Court Exterior Wall in the amount of $221,100, subject to available funding. Seconded by Ms. Anker. Ms. Anker questioned if the motion should be modified to include notation that they will be reviewed and approved by the Finance Committee. Discussion ensued with regards to priority, timing and funds for the project. The motion was amended to include review and approval by the Finance Committee. Passed unanimously. Approval of P112 Motor Court Veneer Garage West Elevation Contracts Mr. Olds requested approval of the contract with Gibraltar Construction in the amount of $260,000 and Signature Construction in the amount of $26,000, for a total of $286,000. Ms. Anker questioned if it would require rebidding if Action Items 5 and 6 were not approved. Discussion ensued. 3 CRC Meeting, May 18, 2011 Ms. Anker questioned if there was any downside to the CRC approving an action item but funds were never disbursed or work engaged. Mr. Haas stated there were not any downsides but that it would not come back before the Commission or Finance Committee again for review but rather would be left to the Executive Director's determination that there were available funds to proceed. Discussion ensued. Ms. Anker moved to approve Action Item #5 Parcel 112 Garage Wall West in the total amount of $286,000 with two pending conditions: 1. Subject to the availability of funds and 2. With approval action by CRC Finance Committee. Seconded by Mr. Bowers and passed unanimously. Approval of P112 Motor Court Veneer Interior Wall Contracts Mr. Olds recommended the awarding of contracts to Gibraltar Construction for Motor Court interior masonry in the amount of $200,000 and Signature Construction construction management contract in amount of $20,000 for a total of $220,000. Ms. Anker moved approval for Parcel 112 Motor Court Interior in the amount of $220,000, subject to two pending conditions: 1. Pending the availability of funds 2. Pending the approval of the CRC Finance Committee. Seconded by Mr. Meyer and approved unanimously. New Business Approval of Contract for National Marketing Rob DeRocker Mr. Olds stated that based on comments and questions received from Commission members, he requests the Commission consider tabling this item until a future CRC meeting. Mr. Bowers moved to table the motion for the public relations contract in the amount of $283,650 until a future meeting. Seconded by Ms. Anker and passed unanimously. Other Business Mr. Weddle, Construction Manager with REI, opened and read aloud bids for the Parcel 7C Signage Package. [Please see attached bid tabulation results]. Discussion ensued. Announcements Mr. Hammer announced the Farmers Market begins on Saturday, May 21, 2011. Adjournment Ms. Anker moved the meeting be adjourned and seconded by Mr. Bowers. The meeting was adjourned at 7:54 p.m. A special meeting is scheduled for Thursday, May 26 at 8:00 a.m. The next regularly scheduled meeting is Wednesday, June 15 at 6:30 p.m. 4 PARCEL 7A, REGIONAL PERFORMING ARTS CENTER LANDSCAPE PACKAGE P13 BID TABULATION BID PACKAGE 13000 LANDSCAPE BUDGET: 51,300.000.00 BIDDER NAME: Becker Landscape Contractors Gibraltar Construction Corp. BASE BID AMOUNT: 01011,818.00 0996,000.00 ALTERNATES: No. 01 Raised Limestone Planters 0969.010 00 S777,000.00 No. 02 -West Loop Drive Pavers $47,90100 020,000.00 Parcel 7A, Regional Performing Arts Center Landscape Package P13. Bid Tabulation 05/18/2011 Page 1 of 1 X m c, nog w 02 0 co a cn d m a z co Q0 cc N Z u, o `z D 3 T O T rn 0 O A 3 !A O N C d TI 0 0 a —1 o r- a m 0 rn a, -n 0 Z G) -I N 3 3 n m r P y o n O 'A G) W D o 0 CO m cn o: m m N (D a) o a. 3` CO ca Q. p o y C.