HomeMy WebLinkAbout198116 06/06/2011 CITY OF CARMEL, INDIANA VENDOR: 120302 Page 1 of 1
ONE CIVIC SQUARE HAMILTON COUNTY TREASURER
CHECK AMOUNT: $56,639.70
CARMEL, INDIANA 46032 1 HAMILTON COUNTY SQUARE
NOBLESVILLE IN 46060 CHECK NUMBER: 198116
CHECK DATE: 6/6/2011
DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION
1205 4358500 56,639.70 CENSUS ELECTION FEE
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APP1 R RTIQfVM6NT O'F E@ ECTI B INS MR NI'GIPAL
CO5TS FOR P.I. RNW IC 3- 5 -3 -10 f
I 1
Direct Expenses Ch to CARMEL Used Costs j Totals
I
Precinct Boards 29,410.00
Meals 5,400.00
Rent 1,900.00
Janitor 200.00
Ballots (sample, official absentee) 3,021 0.01 1 30.21
Precinct Suppl Kit 67 15.00 1 1,005.00
Postage for Absentee Ballots 1 341 1 1.02 1 347.82
Poll List 1 67 1 5.25 1 351.75
Machine Seals and Labels 1 134 1 2.10 281.40
TOTAL 38,926.18
Other Expenses Alloted to Cities Towns
In Prop ortion to Total Votes Cast May 3, 2011 1
Election Board 1 1 1,626.00
Canvass Board, Ballott Counters 1 1 1 1,500.00
Machine Set -Up and Delivery 1 1 12,512.00
Downstair Assistance I 1 360.00
MicroVote 6,000.00
Supplies 1,793 -00
Absentee and Travel Boards 1 12,920.00
Security and Maintenance 400.00
Milea 1'UN 0 2011 121.00
Meals 787.00
Legal Advertisin 1 1,170.00
Clerical Personnel (part -time and overtime only) 1 B 7,740.00
TOTAL 46,929.00
County Pays 114 of Total of Other Expenses 1 11,732.00
Total Amount to b6`.:
,Apportioned to`Cities /Towns 35,197.00
1
Total votes cast in the election for all Cities/Towns 24,174
Total votes cast by CARMEL I I 12,166
Ratio to be apportioned (Unit:Total) 50%
I
Amount A p portioned to "Unit 1 17.;713.52-
Plus Amount of Direct Expenses 38,947.00
Total Amount Due 56,639.70
Payable to the Hamilton County Treasurer
Mail to Hamilton County Election Office
Attn: Kathy Richardson 1 1
One Hamilton County Square, Ste 106 1
Noblesville, IN 46060
HAMILTON COUNTY ELECTION BOARD
ONE HAMILTON COUNTY SQUARE, SUITE 106
NOBLESVILLE, IN 46060
317- 776 -8475 FAX 317 776 -8218
To: Diana Cordray, Janet Jaros, Cindy Gossard, Gaye Cordell Liz
Walden
From: Kathy Richardson, Election Administrator
Date: May 24, 2011
Attached you will find the "Apportionment of Election Cost" for each
of your communities. As you know the cost of the municipal elections
are shared between the cities and towns and the county.
Please make check payable to the Hamilton County Treasurer and mail
or deliver to the Election Office at the address above. I will then
forward your payment to the County Auditor. If you have any
questions or need any further information in regards to the expenses,
please give me a call.
Prescribed by State Board of Accounts City Form No. 201 (Rev_ 1995)
ACCOUNTS PAYABLE VOUCHER
CITY OF CARMEL
An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by
whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc.
Payee
Purchase Order No.
Terms
Date Due
Invoice Invoice Description Amount
Date Number (or note attached invoice(s) or bill(s))
05/24/11 2011 Primary I $56,639.70
I hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accordance
with IC 5- 11- 10 -1.6
20
Clerk- Treasurer
VOUCHER NO. WARRANT NO.
ALLOWED 20
Hamilton County Treasurer
IN SUM OF
33 N. 9th Street, Suite 112
Noblesville, IN 46060
$56,639.70
ON ACCOUNT OF APPROPRIATION FOR
Carmel Administration
PO# Dept. INVOICE NO. ACCT #/TITLE AMOUNT Board Members
1205 2011 Primary I 43- 585.00 I $56,639.70 1 hereby certify that the attached invoice(s), or
I bill(s) is (are) true and correct and that the
materials or services itemized thereon for
which charge is made were ordered and
received except
Monday, June 06, 2011
Director, Administration
Title
Cost distribution ledger classification if
claim paid motor vehicle highway fund