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Home My WebLink About198160 06/06/2011 CITY OF CARMEL, INDIANA VENDOR: 354366 Page 1 of 1 ONE CIVIC SQUARE IRWIN COMPUTING CHECK AMOUNT: $4,320.00 o CARMEL, INDIANA 46032 1326 COOL CREEK DRIVE CARMEL IN 46033 CHECK NUMBER: 198160 CHECK DATE: 6/6/2011 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 1115 4351502 27541 4,320.00 WEB PAGE MAINT INVOICE Details li;a�jl Richard G. Heck Irwin Computer Services 1326 Cool Creek Drive Carmel, IN 46033 Office: 317- 848 -4840 Public E- mail: RichardHeck @yahoo.com Today's Date: June 6, 2011 Contract Professional Services Contract with the City of Carmel, Indiana Project name: Professional Web Site Maintenance Date of Invoice 05 -31 -10 City of Carmel, Indiana (httpJ /www.carmel.in.gov) monthly web site update, development maintenance which includes the following functions on a daily basis. Every day in the "Early" morning check the Carmel City web site to make sure it is up and functioning properly. Post Media News Releases Media advisories to City website. Update Carmel City Council meeting notices, minutes and agendas. Update Carmel City Council Committees notices, meeting agendas, and minutes. Updating LaserFiche links to City Council Actions, Minutes and Agendas. Daily updates to City Community Calendar. Update Dept. of Community Services meeting minutes agendas. Update Board of Zoning Appeals meeting agendas. Update Plan Commission meeting agendas. Update Engineering Department's Storm Water manuals and road construction reports. Update Judge's web site with new fees and hours and other necessary data. Update meetings at City Hall re: Posting Official Notices and information from Clerk Treasure's Office. Meetings in person ie. DOCS Department I, CFD Department, Water Department, Engineering Department, Communications Department and other Departments as necessary. Phone calls to and from city employees to get explanations as to exactly how they want their web pages designed or what they would like on a particular web page. Daily review of emails from city employees to see what needs updating or posting. 1 Successfully deploy new .doc files, .PDF files, added new HTML coding, scan in new graphics, scan brochures, scan registration pages, scan maps, produce new .PDF files, added new graphics, add new executables and new digital images, update dynamic hyperlinks and more. Also includes any standard web maintenance items. Details: Date Services Provided Hours Worked 05 -01 Check to see if web site is up and running, then check a -mails to .5 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 05 -02 Check to see if web site is up and running, then check e -mails to 1.5 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted News Release for CPD Worked with staff on new site issues 05 -03 Check to see if web site is up and running, then check e -mails to .5 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 05 -04 Check to see if web site is up and running, then check a -mails to 5 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Replaced updated BZA Hearing Officer minutes of 11 -22- 10, 9 -27 -10 and 10 -25 -10 Replaced Regular BZA mtg. minutes of 01 -25 -11 Uploaded new forms to DOCS pages Posted Media Advisory for Comm. Rel. Posted Notices of Cancellation for two City Council committee mtgs. of 05 -09 -11 and 05 -10 -11 Posted Road Construction Updates 2 05 -05 Check to see if web site is up and running, then check e -mails to 3 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted minutes from Plan Commission Subdivision mtg. of 03 -01 -11 Posted minutes from BZA Hearing Officer mtgs. of 0 1 -25-11 and 02 -28 -11 Posted new requirements and forms for DOCS Posted updated minutes for Plan Commission mtg. of 06- 09-09 05 -06 Check to see if web site is up and running, then check e -mails to 2.5 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. Updated Carmel Community Calendar Posted Notice of Cancellation of TAC mtg. of 05 -18 -11 Posted Road Construction updates Posted Agenda for Plan Commission mtg. of 05 -17 -11 05 -07 Check to see if web site is up and running, then check e -mails to .5 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Updated Carmel Community Calendar 05 -08 Check to see if web site is up and running, then check a -mails to .5 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Updated Carmel Community Calendar 05 -09 Check to see if web site is up and running, then check e -mails to 6 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Updated Carmel Community Calendar Posted Notice of CRC mtg. of 05 -18 -11 Posted revised agenda for Plan Commission mtg. of 05 -17- 11 Updated transportation information and added new links Posted Road Construction Updates and added new links Worked with Comm. Rel. and OMNI to updates links for videos on pages Worked with Comm. Rel. staff on new photo link pages 3 05 -10 Check to see if web site is up and running, then check e -mails to 4 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Updated Carmel Community Calendar. Worked with Comm. Rel. on photo issues Posted updated chapters to zoning ordinances on DOCS pages Added info and link to Urban Forestry pages Posted News Release for CPD 05 -11 Check to see if web site is up and running, then check e -mails to 3 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Added information to Utilities specifications pages Posted Notice for City Council committee mtg. of 05 -19 -11 Posted News Item for Comm. Rel. 05 -12 Check to see if web site is up and running, then check e -mails to 3.5 see what needs updated or posted to the web site from the different departments and/or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Agenda for BPW mtg. of 05 -18 -11 Posted Agenda for City Council mtg. of 05 -16 -11 Made changes and updates to DOCS zoning pages Posted Paperless Packet for City Council mtg. of 05 -16 -11 Posted revised Agenda for Plan Commission mtg. of 05 -17- 11 05 -13 Check to see if web site is up and running, then check e -mails to 2.5 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Worked with 911 Comm. Ctr. Regarding Alarm Permits and new pages Posted Agendas for BZA Hearing Officer and Regular mtg. of 05 -23 -11 Posted News Item for Comm. Rel. Posted Road Construction Updates Posted Event Item Notice for CFD 4 L 05 -14 Check to see if web site is up and running, then check e -mails to .5 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 05 -15 Check to see if web site is up and running, then check e -mails to .5 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 05 -16 Check to see if web site is up and running, then check e -mails to 1.5 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Notice for CRC Special Mtg. of 05 -26 -11 Worked with staff on new site issues 05 -17 Check to see if web site is up and running, then check a -mails to 6 see what needs updated or posted to the web site from the different departments and/or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Made updates and changes to Plan Commission members info for DOCS Posted Minutes for City Council mtgs. of 04 -18 -11 and Special Meeting of 04 -28 -11 Posted News Release for CPD Worked with staff on new web site issues Posted Results of City Council mtg. of 05 -16 -11 Posted News Release for Comm. Rel. Worked on updating links for videos 05 -18 Check to see if web site is up and running, then check e -mails to 1.5 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted News Item for Comm. Rel. Posted Minutes for Flan Commission mtg. of 04- 19 -11, Plan Commission Special Studies mtgs. of 04 -12 -11 and 05 -04- 11 Posted new News video links for Comm. Rel. 5 05 -19 Check to see if web site is up and running, then check e -mails to 2.5 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Notice of Cancellation of City Council committee mtg. of 05 -24 -11 Posted Road Construction updates Added link to News Story for Comm. Rel. Worked with staff on new site issues 05 -20 Check to see if web site is up and running, then check e -mails to 3 see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Added links and graphics for Trash and Recycling FAQs Worked on Alarm Permit forms issues 05 -21 Check to see if web site is up and running, then check a -mails to .5 see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 05 -22 Check to see if web site is up and running, then check e -mails to 2 see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Worked on video link issues for news item 05 -23 Check to see if web site is up and running, then check e -mails to 4 see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Worked on 911 Comm. Ctr. Pages Worked with Utilities staff on pages Made Road Construction updates Posted Media Advisory for Comm. Rel. 05 -24 Check to see if web site is up and running, then check e -mails to 3 see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted News Release for Comm. Rel. Made updates to Alarm application and worked with staff on posting placement issues Posted Agenda for BZA Regular mtg. of 05 -23 -11 Posted Road Construction updates 6 05 -25 Check to see if web site is up and running, then check e -mails to 1 see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Notice for City Councilspecial mtg. of 06 -09 -11 05 -26 Check to see if web site is up and running, then check e -mails to 1.5 see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Agenda for BPW mtg. of 06 -01 -11 Posted Road Construction updates 05 -27 Check to see if web site is up and running, then check e -mails to 3 see what needs updated or posted to the web site from the _different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Added event info for CFD Worked with staff on Utilities section updates and changes 05 -28 Check to see if web site is up and running, then check e -mails to 2.5 see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Worked on video link updates Worked in domain name renewals 05 -29 Check to see if web site is up and running, then check a -mails to .5 see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Communit Calendar is up to date. 05 -30 Check to see if web site is up and running, then check e -mails to .5 see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 05 -31 Check to see if web site is up and running, then check a -mails to 5 see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Newsletter for HR Made multiple updates and changes to Utilities pages Worked with staff on new site issues Total hours 72 $50 per hour X $60 Total due $4320.00 7 Prescribed by State Board of Accounts Qty Form No. 201 (Rev. 1995) ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee Purchase Order No. Terms Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s) or bill(s)) Invoices 3Z"�' or hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accordance ith IC 5- 11- 10 -1.6 ,20 Clerk- Treasurer VOU CHER NO. WARRANT NO. ALLOWED 20 Irwin Computer Services IN SUM OF 1326 Cool Creek Drive Carmel, IN 46033 ON ACCOUNT OF APPROPRIATION FOR Engineering #2200 Communicat. #1115 �O# Dept. INVOICE NO. ACCT #/TITLE AMOUNT Board Members 2'7 4 6 5 Invoice 211= 5 0 9 $1 6 7 0. 0 0 1 hereby certify that the attached invoice(s), or 27541 Invoice 4351502 1,6 Se"J® bill(s) is (are) true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except Mayor Title Cost distribution ledger classification if claim paid motor vehicle highway fund