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Home My WebLink About159316 05/14/2008 CITY OF CARMEL, INDIANA VENDOR: 356653 Page 1 of 1 y ONE CIVIC SQUARE ALEXIA DONAHUE WOLD CHECK AMOUNT: $577.90 CARMEL, INDIANA 46032 345 ENDICOTT ST, APT 3310 'ti 4 B CARMEL IN 45032 CHECK NUMBER: 159316 CHECK DATE: 5/14/2008 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 1192 4343002 577.90 EXTERNAL TRAINING TRA I ,1� OF CAq,Jj IG ATK�t T G CITY OF CARMEL Expense Report (required for all travel expenses) VD LA AN EMPLOYEE NAME: Alexia Donahue Wold DEPARTURE DATE: 25- Apr -08 TIME: 11:50 AM DEPARTMENT: DOGS RETURN DATE: 1- May -08 TIME: 7:20 PM REASON FOR TRAVEL: APA COnf .rencP DESTINATION CITY: Las Vegas, Nevada EXPENSES ARE FOR (check all that apply): TRAVEL ADVANCE TRAVEL REIMBURSEMENT TRAVEL PER DIEM _X Date Transportation Gas /Tolls/ Lodging Meals Misc. Total Air -fare Car Rental Other Parking Breakfast Lunch Dinner Snacks Per Diem 4/27108 $55.58 $60.00 $115.58 4128/08 $55.58 $60.00 $115.58 4/29108 1 $83.37 1 $60.00 $143.37 4130/08 $83.37 1 $60.00 $143.37 511108 $60.00 $60.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Total $0.00 $0.00 $0.00 $0.00 $277.90 $0.001 $0.00 $0.00 $0.00 $300.001 $0.00 t DIRECTOR'S STATEMEN y th t all x ease sted conform to the City's travel policy and are within my department's appropriated budget. Director Signature: 61 Date: 6 ha g City of Carmel Form ER06 Revision Date 5/12/2008 Page 1 For advance payments, claim form must be submitted ten (10) business days in advance of travel. Claim will not be ,processed without the followbg documentation: 1) Conference or course registration form, if applicable 2) Travel itinerary or car rental agreement, if applicable 3) Original itemized receipts for all expenses (or affidavits if appropriate), except for meal per diems (which require hotel receipt) Prorated meal allowance: For travel that commences before 1:00 p.m. (flight departure time, if traveling by air), $50 for in -state travel and $60 for out -of -state travel For travel that commences after 1:00 p.m. (flight departure time, if traveling by air), $25 for in -state travel and $30 for out -of -state travel For travel that ends before 1:00 p.m. (flight arrival time, if traveling by air), $25 for in -state travel and $30 for out -of -state travel For travel that ends after 1:00 p.m. (flight arrival time, if traveling by air), $50 for in -state travel and $60 for out -of -state travel EMPLOYEE ACKNOWLEDGEMENT OF MEAL ADVANCE AND OBLIGATION TO DOCUMENT EXPENDITURES: I hereby acknowledge receipt of such funds being advanced to me by the City of Carmel solely for the purpose of purchasing meals while traveling to participate in official business for the City. I accept responsibility for these funds and agree to repay them if lost or stolen. understand that within ten (10) business days of my return (as stated on opposite side), I am responsible to: 1) Submit original itemized receipts to the office of the Clerk- Treasurer documenting all meal expenditures; and 2) Return all unused funds to the office of the Clerk- Treasurer I further understand that failure to provide the required documentation shall result in the total amount of the advance being deducted from the first paycheck issued more than 30 days after the date of my return. Failure to return unused funds will result in the amount of the unused funds (total advance minus documented expenditures) being deducted from the first paycheck issued more than 30 days after the date of my return. Employee Signature: Date: City of Carmel Form ER06 Revision Date 5/12/2008 Page 2 Page 1 of 1 ALEXIA K DONAHUE WOLD 1 006 345 ENDICOTT STREET APT 3310 20- 7404/2744 CARMEL, IN 46032 BRMcHi3 DATE PAY TO J ORDER D sl MNIQ DOLLARS https: /www.netit.financial- net. com /imcu /cgi- bin checkimg /ImageGet /idweb.dll ?Y,PARAM= Ufui +H7Ta... 5/12/2008 Yahoo! Mail adonahuewold @yahoo.com Page 1 of 2 Y JkE100tMA1L Print Close Window Classic Date: Thu, 24 Apr 2008 11:35:34 -0500 From: "Stephanie Boettcher" stephanie .a.boettcher @gmail.com> To: "Alexia Donahue Wold" <adonahuewold @yahoo.com> Subject: Re: Las Vegas! CC: "gabby biciunas" <gabby0983 @hotmai1.com mmcoler @gmail.com Hello everyone very important email in regards to payment of hotel. First, the only people listed on the hotel are myself and Alexia. Alexia will be the first to check in, so she will do so. (Alexia we should have a room with 2 beds, please make sure this is the case!!) Megan, you are next to arrive, so you will have to coordinate with Alexia on how to get into the room via meeting up or leaving a room key at the front desk or what not. I will arrive also on Friday and will get a room key from the front desk via check in process. Gabby you can coordinate with any three of us in regards to getting into the room when you come in on Saturday. I booked the room as a package through Orbitz, meaning there is no listed room rate; however I was able to get a total price for the hotel from Orbitz for the entire trip I am takin I took this number divided by the number of nights I am staying to get a per night price of $166.75. This number was then divided by how many people will be staying in the room per night, so 1 person $166.75, 2 people $83.37, 3 people $55.58, and 4 people $41.69. Given the list below which was confirmed a while back, I have gotten a total per person for their stay. Friday 25th 3 people Stephanie, Megan, and Alexia Saturday 26th 4 people Stephanie, Megan, Alexia, and Gabby Sunday 27th 3 people Stephanie, Alexia, and Gabby Monday 28th 3 people Stephanie, Alexia, and Gabby Tuesday 29th 2 people Stephanie and Alexia Wednesday 30th 2 people Stephanie and Alexia Thursday May 1 1 person (sort of) Stephanie (and boyfriend, Mark) Friday May 2 1 person (sort of) Stephanie (and boyfriend, Mark) Stephanie $708.67 Alexia $375.18 (Conference Stay Nights $277.91 and Weekend Nights $97.27) Megan $97.27 Gabby $152.85 Alexia, I apologize as I didn't know ordering from Orbitz would be a big dilemna with getting a bill from the hotel to give to your employer (Carmel, IN). I have already been paid by my employer using the APA conference room rate. However, I think we should be able to get a bill or something which states that you were staying at the hotel those days and I can send you a copy of the "itemized" bill which Orbitz sent me (which essentially is just flight price and hotel price). You can then provide the math to them for reimbursement. I again apologize for this dilemna; hopefully everything works out ok. If any one has any questions please let me know. Please bring checks for reimbursement!! My pocketbook would greatly appreciate itl! HAHA.. Can't wait to see everyone and have a BLAST. stephanie On Mon, Apr 14, 2008 at 8:36 PM, Alexia Donahue Wold adonahuewold @y ahoo.com wrote: That is right for me. Stephanie Boettcher ste phanie .a.boettcher wrote: I am just making sure this is correct (these are who will be staying over night that day) Friday 25th 3 people Stephanie, Megan, and Alexia Saturday 26th 4 people Stephanie, Megan, Alexia, and Gabby Sunday 27th 3 people Stephanie, Alexia, and Gabby Monday 28th 3 people Stephanie, Alexia, and Gabby Tuesday 29th 2 people Stephanie and Alexia Wednesday 30th 2 people Stephanie and Alexia http:// us. f387 .mail.yahoo.coinYym /ShowLetter ?box lnbox &Msgld 9397 _12218526_428483_2908_3486... 4/24/2008 Yahoo! Mail adonahuewold @yahoo.com Page 1 of 1 M A 9 L Print Close Window classic Date: Mon, 5 May 2008 13:42:37 -0500 From: "Stephanie Boettcher" stephanie .a.boettcher @gmaii.com> To: "Alexia Donahue Wold" <adonahuewold @yahoo.com> Subject: Fwd: Las Vegas Package (Incident: 080424 000341) Forwarded message From: Package Receipt Orbitz packagereceipt(@orbitz.com Date: Wed, Apr 23, 2008 at 6:54 PM Subject: Package (Incident: 080424- 000341) To: stephanie.a.boettcher(a) mail.com Subject Package Response (Ravinder Kumar) 04/23/2008 06:54 PM Hello BOETTCHER It is our understanding that you have requested an itemized cost breakdown of your Flight Hotel package locator 46C52J While we do not have a way of breaking down the individual components, our best estimate is the following: Flight $284.49 Hotel $1333.97 The total cost of $1618.46 for this pre -paid reservation was paid in full on 2008 -01 -30 Thank you for your payment. Please note Orbitz Flight Hotel packages are priced and presented as a bundled package, and Orbitz will be unable to provide you with a receipt for the individual components in the future. Please allow us to explain the reasons behind our policy. Orbitz takes great pride in offering our customers a comprehensive selection of trip planning options. For customers who prefer or require more flexibility and wish to know the individual price of each component, Orbitz offers a vast selection of options under the Flight, Hotel, and Car tabs that are priced individually. Additionally, Orbitz has collaborated with our airline, hotel and car suppliers to provide our customers with even more choices in how they book travel. Orbitz now offers bundled packages, which may offer even greater savings. This option can offer substantial savings for those who are able to abide the more restrictive conditions which accompany these lower rates and fares. You may also print a copy of the itinerary and total trip cost details from the "My Trips" section on the Orbitz site. Again, thank you for choosing Orbitz OrbitzTLC Note: Replies to this mailbox are not monitored Stephanie Boettcher stephanie.a. boettcher(@gmail .com http:// us. f387 .mail.yahoo.coln/ym/ShowLetter ?box lnbox &Msgld 7646_98391 6_432586_2593_1635_0_... 5/5/2008 7 s-'s Arai. 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Paris- Vendome Ballroom A Paris- Concorde Ballroom A AICP Commission Speak the Language Business Meeting of Success DC Business Meeting Managing Floodplain Bally's- Skyview 4 Ball Sk view 4 Paris Versailles Ballroom 1 2 Development Y s Y Bally's -Las Vegas Ballroom 1 2 Turning Traffic Upside Down R30 a m R-30 a.m Association of Collegiate Paris Versailles Ballroom 3 4 New Urbanism and the ll Preparing and Delivering Com rehensive Plan Schools of Planning Geo- Enabled Content for p Governing Board Meeting Citizen Participation Community Planning in Paris Champagne Ballroom 1 Bally's- Skyview 2 Bally's- Palace 3 Semiarid Regions O Bally's- Skyview 5 Variances, Special Uses, and Board of Adjustment Operations 1100 a -m IS! W300 AICP Community v DC Executive 9 P 3 Planning Workshop How Large is Your Carbon Bally's- Bronze 4 Committee Meeting Footprint? Paris Bordeaux Room C C Paris Chablis Room Paris Champagne Ballroom 1 AICP Examination Preparation t Paris- Champagne Ballroom 2 9 nn iS.' CANCELLED —Rat Pack Tour rD 11:30 a in O P300 Las Vegas: Future Division Leaders Training In Beyond the Glitz 10.00 a m CPC Executive y Legislative Forum Paris Bordeaux Room C Committee Meeting Paris Champagne Concourse Q Bally's- Palace 7 Bally's- Pacific Ballroom p CPC Best Practices Economic Development for Planning Practitioners Paris Chablis Room 1-00 am 1130 a m C CPC Orientation Luncheon Bally's -Las Vegas Ballroom 3 4 National Delegate Assembly `S, CANCELLED —The Art Side Cl QJ Paris- Bordeaux Roorn Integrating Health Bally's- Pacific Ballroom of Vegas .0 and Planning DC Leadership Exchange 1.30 n.m DC Leadership Best Practices q P301 Las Vegas: Bally's- Bronze 1 Paris Bordeaux Room Beyond the Glitz Paris Chablis Room y Integrating Transportation Paris Champagne Concourse 7.30 n r1 and Land -Use Planning 1 00 n.m. Leadership Development Bally's- Platinum Ballroom Winning Political and Zoning Case Management Community Support for Using GIS Training Workshop Paris- Versailles Ballroom 3 4 Negotiation Skills Your Project Bally's-Palace 3 for Planners Bally's- Bronze 3 430 p.m Charrettes for Planni Paris- Champagne Ballroom 3 4 g 2.00 n.m CPC Committee Meetings First- Timers Orientation Ball s Las Vegas Ballroom 7 r Building and Leading Groups Y 9 Paris Champagne Ballroom 4 Bally's- Bronze 2 Bally's-Las Vegas Ballroom 7 Fiscal Impact Assessment Z45 p 445 n -m Effective Local Government Paris Versailles Ballroom 3 4 m Board of Directors SRC Executive Committee Conservation Programs Business Meeting Meeting Neighborhood Analysis, Bally's- Bronze 4 Bally's- Palace 7 Visioning, and Planning Bally's- Skyview 1 for Action Historic Preservation Bally's -Las Vegas Ballroom 5 6 5'00 h m Paris- Concorde Ballroom B DC Committee Meetings Project Management Paris- Chablis Room Legal Foundation of the for Planners Planning Commission Paris- Concorde Ballroom B X00 n.m Bally's -Las Vegas Ballroom 5 6 Legislative and Policy Effective Site Plan Review Committee Meeting Management Skills for CL Orientation TOUfS Planners Paris Concorde Ballroom C Paris Bordeaux Room M Mobile Workshops Paris- Concorde Ballroom A Effective Presentations fSl Special Events Sunday April,37 Planning for aDisaster- Paris- Versailles Ballroom 1 2 iTi Technology Showcase Resistant Community 730 a.m. Bally's -Las Vegas Ballroom 1 2 M Posters S W301 New Directors Institute IFS Facilitated Discussions Bally's- Skyview 2 p 2008 National Planning Conference www.planning.org PAGE 13 Coy, Sue E From: Debbie Tunstill Debbie. Tunstill @thetravelagentinc.com] Sent: Saturday, February 09, 2008 10:36 AM To: Coy, Sue E Subject: Confirmed Flight for Alexia Donahue Wold SALES PERSON: A09DT ITINERARY /INVOICE NO. ITIN DATE: FED 09 2008 ACCOUNT CPD LTLRG6 PAGE: 01 FOR: DONAHUEWOLD /ALEXIA TO: CITY OF CARMEL CITY OF CARMEL- COMMUNITY SERVICES ONE CIVIC SQUARE 3RD FLOOR ATTN:SUE COY CARMEL IN 46032 ONE CIVIC SQ CARMEL IN 46032 25 APR 08 FRIDAY MILES- 1591 ELAPSED TIME- 4:05 AIR LV INDIANAPOLIS 1150A SOUTHWEST FLT:1402 SPECIAL CLA CONFIRMED AR LAS VEGAS 1255P NONSTOP 01 MAY 08 THURSDAY MILES- 1591 ELAPSED TIME- 3:40 AIR LV LAS VEGAS 1240P SOUTHWEST FLT:1143 SPECIAL CLA CONFIRMED AR INDIANAPOLIS 720P NONSTOP THIS IS AN ELECTRONIC TICKET. PLEASE PRESENT PHOTO ID AT CHECK IN WITH CONF. TICKET IS NONREFUNDABLE IF UNUSED. MAY CHANGE ONLY PRIOR TO ORIGINAL TRAVEL DATE. FEES WILL APPLY. SOUTHWEST CONF K3JNHJ THE TRAVEL AGENT THANKS YOU DEBBIE...... 317 846 9619 TICKET NUMBER /:S DONAHUEWOLD /ALEXIA 526 2362620713 280.50 ELECTRONIC AIR TRANSPORTATION 241.86 TAX 38.64 TTL 280.50 PROCESSING FEE 35.00 SUB TOTAL 315.50 CREDIT CARD PAYMENT 315.50 TOTAL AMOUNT 0.00 1 Prescribed by State Board of Accounts City Form No. 201 (Rev. 1995) ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee Purchase Order No. Terms Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s) or bill(s)) f�iu Az 4 5_i 1. q Total 577, 6 O I hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accordance with IC 5- 11- 10 -1.6. 20 Clerk- Treasurer VOUCHER NO. WARRANT NO. ALLOWED 20 IN SUM OF G ,D OG S /Yt &,U I G Z/l 0 3 ON ACCOUNT OF APPROPRIATION FOR Board Members PO# or INVOICE NO. ACCT /TITLE AMOUNT DEPT. I hereby certify that the attached invoice(s), or lIt? a 1 1 30. da 6 bill(s) is (are) true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except 20�� Cost distribution ledger classification if Title claim paid motor vehicle highway fund