The URL can be used to link to this page

Home My WebLink About198691 06/22/2011 CITY OF CARMEL, INDIANA VENDOR: 237300 Page 1 of 1 ONE CIVIC SQUARE PARTY TIME RENTAL INC CHECK AMOUNT: $189.50 CARMEL, INDIANA 46032 7250 N KEYSTONE AVE o� INDIANAPOLIS IN 46240 CHECK NUMBER: 198691 CHECK DATE: 6/22/2011 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 1160 4359003 STATEMENT 189.50 FESTIVAL /COMMUNITY EV 7250 North Keystone Ave. 0 (317)536 .1 2022 Indianapolis, IN 46240 FAX (317) 536 -2023 REN www.PTRINC.com RENTED TO JOB LOCATION TICKET CITY OF CARMEL— TREASURER OFCE VETERANS PLAZA Res# 127918 1 CIVIC SQUARE 3RD AVE SW Con# 172335 CARMEL IN 46032 CARMEL IN 46032 Loc 100 DL /ID V Co PHONE DATE TIME AR -97 W (317) 571 -2495 OUT 05/27/11 8:00 AM KM F (317) 844 -3498 PO /JOB RECEIVED BY AW MEMORIAL DAY CEREMON MELANIE LENTZ 460.3498 RETURNED 05/27/11 11:00 AM MC *FINAL Charge for 1.00 Day(s) Page: 1 QTY ITEM DAY EXT AMT NET AMT y Rental Text Billing Del: BY 8am 5/27 call 1st Melanie 460.3498 PU: 10:30 -11am No Su.Td mlentz @carmel.in.gov IN CASE OF RAIN DELIVER TO CENTER FOR PERFORMING ARTS CALL MELANIE FOR DIRECTIONS 460.3498 100 8302 -0000 CHAIR BLACK SAMSONITE 0.75 75.00 75.00 Actual In Date: 05/31/11 12:13 PM 1 46032 CARMEL P /D -32 110.00 110.00 Payments If there are any problems WHATSOEVER with any of our equipment, please call 317 252 -3832. There will NOT be any credits or adjustments to this order, unless this phone call is made. RENT 75. 00 Initials SALES 110.00 FAILURE TO RETURN PROPERTY (LEASED) TO LESSOR WITHIN 72 HOURS AFTER AGREED TIME CONSTITUTES PRIMA FACIE OTHER 0 00 EVIDENCE OF UNAUTHORIZED CONTROL OVER SAID PROPERTY WHICH CAN CONSTITUTES THEFT. THEFT IS PUNISHABLE BY 2 DMG WAIVER 4 .50 YEARS IN PRISON PLUS UP TO A $10,000 FINE. EQUIPMENT RENTED ON THIS CONTRACT IS NOT FOR SALE. I HAVE BEEN INSTRUCTED DEMONSTRATED ON THE SAFE PROPER OPERATION OFTHE ABOVE ADDL TAX 0.00 EQUIPMENT AND I FULLY UNDERSTANDTHOSE INSTRUCTIONS. SALES TAX 0.00 The undersigned having read and understood the above terms as well as the Additional Terms and Conditions on the reverse side hereof, hereby agrees to rent the above equipmenUarticles on the terms and conditions set forth in this DEPOSIT 0 .00 Rental Agreement, and is an authorized agent for the Lessee. AMT BILLED 189.50 TOTAL DUE 189.50 31— MAY -11 12:13:44 EQUIPMENT LEASED BY X Reorder from In -A -Bind 800. 862.2463 Form #10136 Terms and Conditions 1, INSPECTION. Lessee acknowledges that he has had an opportunity to personally inspect the Equipment and finds it suitable for his needs and in good condition. Lessee under- stands Its proper use. Lessee further acknowledges Lessee responsibility to inspect the Equipment prior to its use and to notify Lessor of any defects. 2. TIME OF RETURN. Lessee right of possession terminates on the expiration of the rental period and retention of possession after this time constitutes a material breach of Les- see's obligations under this contract. Time is of the essence in the agreement. Any extension must at Lessor's election be mutually agreed upon in writing. 3. RETURN OF EQUIPMENT. At the termination of this agreement. Lessee shall return all Equipment to Lessor's premises during Lessor's regular business hours, in the condition and repair as when delivered to Lessee subject only to reasonable wear and tear. Lessee shall be liable for all damages to or loss of the Equipment occurring because it was not returned within Lessor's regular business hours. If Lessor has agreed to deliver equipment to Lessee or to pick up the Equipment from Lessee. Lessee shall be responsible for all losses or damage to Equipment from time of delivery to Lessee and until picked up by Lessor. 4. PARTIES. As used in this Rental Agreement, the terms "Lessor" and "we shall mean PTR, Inc. d!b(a Party Time Rental. The terms "Lessee' and "you" shall mean the party executing this Rental Agreement as such on the face hereof. 5, HOLD HARMLESS AGREEMENT. Lessee shall defend, indemnify and hold harmless Lessor, and its employees, agents, and subsidiaries, from and against all claims, liabilities, osses, damages to property or otherwise, and expenses. of every character whatsoever, resulting from the actions, negligent or otherwise. of Lessee, Lessee's employees and agent of Lessee or Lessee subcontractor. The indemnities included in this exhibit shall include reasonable attorney's fees paid by Lessor in defending suit and actions involving liability coverer' by fhe indemnification provision in this paragraph. 6. TIME. 4 €1 equipment rental charges are for time out, NOT TIME USED. Most prices quoted are for a one day (24 hours.) charges. If equipment is needed for a longer time period, r,e also rive weekly (7 days) and monthly (28 days) rates. 7. LIABIt,ITY. All equipment is for rental purposes only, and it understood that the Lessor shall not be responsible for any accident or damage resulting directly or indirectly from the used !l 'Ii leased equipment The Lessor expressly disclaims all warranties, either expressed or implied. including any implied warranties of merchantability or fitness for a partcular r?;: °posy;, neither assumes nor authorizes any other person to assume for it any liability in connection with the use of this equipment.The Lessee agrees to indemnify and nold the P�F�',i 'arm ess from and against any claims, actions, proceedings, costs, damages to property, consequential damages, loss of income or any other incidental damages aver• those Aare- es caused by the negligence or the Lessor, including attorney's fees, arising out of, connected with or resulting from the use of the equipment, in:: €uding but riot limited tg, the r ?a. ufacture, selection delivery, possession. use, operation, or return of the equipment. 8. COLLECTION COSTS. The Lessee agrees to pay al! reasonable collection attorney's and court fees and other expenses involved in the collection of charges or enrorcernert o` the Lessor', rights under this contract. 9. REPLACEMENT OF MALFUNCTIONING EQUIPMENT. If the equipment becomes unsafe or in disrepair for any reason, Lessee agrees to discontinue its use and to notify Les- sor. Lessor will repair or replace the equipment with similar equipment in good working order if available, and if the defect is the result of normal use. Lessor is not responsible for any ncidental damages or consequential damages caused by delays or otherwise, and Lessee hereby waives any right or entitlement thereto. 10. DAMAGE WAIVER. A six percent (6 non- refundable damage waiver is applied to the cost of all rental equipment. This cost is only minor repairable damage, and is not to be construed =;s insurance The damage waiver does not cover damage caused by misuse, abuse nor does it cover theft, Minor damage is defined as damage that can be repaired for an amour?) less than six percent (6°0) of the equipment's rental fee. 11. PROTECTION OF EQUIPMENT. It is the responsibility of the Lessee to protect all equipment from damage, exposure to weather, or damage that occurs from, issue of equipment, The Les. ee must protect the equipment until it is returned or until the agreed pick -up time and date. 12. THEFT OF EQUIPMENT. The Lessee agrees to pay for equipment (at is replacement cost when rented) for all types of theft or mysterious disappearance. Damage Waiver does no' cover tnefl. 13, WEATHER RELATED RISKS. Lessee assumes all weather related risks involved in holding an outdoor tented event. Lessor will endeavor to minimize said risk. however, should the tenting oecome unstable due to high wind, snow, rain, flooding, extreme cold or heat, or any other factor beyond Lessors control, Lessee shall still be liable for payment in full of all charges. 14. DIRTY, OR DAMAGED EQUIPMENT. Lessee agrees to pay for any damage to rented equipment regardless of cause, except reasonable wear and tear, while equipment is out of possession of Lessor. Lessee also agrees to pay a reasonable cleaning charge for all equipment returned dirty. Accrued rental charges cannot be applied against the purchase or cost of repair or damaged goods. Rental Equipment damaged beyond repair will be paid for by Lessee at Replacement Cost when rented. The cost of repairs will be borne by the Lessee, whetter performed by the Lessor, or at the Lessor's option by others. 15. LOSS OR DAMAGE. To the extent that damage to the equipment is not covered by the foregoing Damage Waiver provision, the Lessee assumes all risk of loss or of damage to the leased equipment from any cause. No loss of or damage to the equipment shall impair any obligation of the Lessee under this Rental Agreement, including the repayment of rental fees. Lessor shall have the option of repairing or replacing the equipment, and Lessee shall be responsible for such costs. 1E. PAY N ENT TERMS. We require a valid Visa. MasterCard. American Express or Discover card number to make a reservation unless the party renting the equipment has a pre- arranged t,ccount at Party Time Rental. The credit card number shall secure the reservation until the date of the event. if a credit card is not Presented at pick then a cash security depos.t e,:,al to the replacement cost of the equipment is required in addition to the rental fee. 17, CANCELLATION. A oarty making a reservation will be subiecl to a 25 cancel la?ion fee if the entire reservation is cancelled within thirty (30) days of the event. This policy applies ":n:: riCCO rat Party 1 irne Rental. t; :.ellatlCtl of Irtli -t i ':F, and Un l c J[p "?c t ail be SUL' =r G 3 (U -c iE2. sp coo ',8, DELIVER ER AND PICK UR Delivery is made to closest point trunk can park. Extra charges wiii resin; in deliveries to upstairs, elevator use or any point where extra time is involved. Our servine does not include set up and knock down of tables and chairs. If this service is required, arrangement should us made several days prior to delivery with a special charge quoted. If no arrangements are made and this service is desired on delivery, our driver must call for authorization. If time permits, we will try to accommodate you after quoting the once. On pick up where no p fur arrangerrerts have been made and equipment is not knocked down and assembled in one sheltered area. tables and chairs will be left until the next day :,'hen a special crew can be scheduled. There will be an additional one day rental, A knock down fee will result if equipment is still set up. 19, PREPARATION OF SITE. Lessee agrees to have the site upon which the equipment is to be erected, free and clear of all obstacles, natural and man -made, prior to the arrival of the Lessor's work crew. Lessee further agrees to have all tents cleared for removal prior to our arrival. All non leased equipment and decorations shall be cleared and taken from the site. If t €ne Lessee tails to do so, then Lessee. shall pay all costs involved for any delay, additional rental, and all costs including collection and legal expense. 20, UNDERGROUND FACILITIES, Lessee agrees to have all Underground Facilities, in the vicinity of the Equipment installation, clearly marked prior to arrival of Lessor's work crew. Lessen assumes full responsibility for damage to all Underground Facilities. To identify Underground Facilities, Lessee must call one week prior to installation. CALL BEFORE YOU DIG 860-332-5544. 21. SET UPtTEAR DOWN. Setup and/or tear down of equipment is also available. Party Time Rental will be happy to quote a charge to the customer based on the rental item to. be s t- up,'torr down. Any equioment not previously scheduled to be se, up or torn down will be assessed normal set-up/tear down charges plats a minimum S50 fee. 22. !DEN 0CATION, When picking up rental equipment at our location, we require a valid Indiana Sate Driver's License, For Insurance purposes, we are required to photocopy the Lessee" 23. EQUIPMENT USE.:ipo :i picking up or accepting delivery of equipment, learn to use the item(s). We do our best to instruct each customer on how to safely use the equipment. Snouio arl ile.rn not work properly, please contact Lessor as soon as you have discovered the problem. We +rail': either provide further instruction or we will replace the item. Also, upon Dick;ng -+i accepting delivery of equipment, ire sure that you have received all of the items that you reserved. Provided that the items are not correct or acceptable, we must be di y in or: r o remedy the sitL.a io The Lessee shall use the equipment in a careful and proper manner. ai, i'�.. i.:": alai rP n a Qc c r ?4. LICk °�=LiATED DAMAGES. In the event that the Lessor fails to delivery any equips ~ent, or is unable to remedy problems with delivered equipment, the Lessors sole responsi`br';`fy s ,ail o t'.; r ,`ruin# to the Lessee the rental fee for the particular equipment. 25, SEVCRABILITY. If any provision of this Rental Agreement is held invalid by a court of competent jurisdiction, it shall be considered deleted from this Rental! Agreement, but such nvaiid.j sr:atl not affect parer provisions that can be given effect in the absence of the invalid Provisions. 26, ATTORNEY'S FEES. if the event that either party files an action in relation to this Rental Agreement, the Unsuccesstu€ party in the action shall pay to the successful parry. in addition to all other sums that either party may be called upon to pay, a reasonable sum for the successful party's attorney's fees. 27. LtN+ENS. Table linens are inspected prior to pick up and upon return. DO NOT ROLL UP OR PLACE WET LINENS IN ANY BAG mildew will result. It there is obvious damage excessive stulns. burns or tears. you will be charged the cost of the linen and keep same as though it were a sale Return all linens dry and free of waste. 28, t,0 K;NG LENDER TENTS, Lessee agrees not to do env type of cooking under or within, a reasonable distance of the tent. Lessee assumes fu!l responsibility and costs int< +reed f .,d "r t ?r' 'i •yrc SP t °e "ii ?t1,' _:ue to c'ccl ing pr+c'cessps under cr dear tents. Prescribed by State Board of Accounts City Form No. 201 (Rev. 1995) ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee Purchase Order No. Terms Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s) or bill(s)) 05/31/11 Statement $189.50 1 hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accordance with IC 5- 11- 10 -1.6 20 Clerk- Treasurer VOUCHER NO. WARRANT NO. ALLOWED 20 Party Time Rental IN SUM OF 7250 N. Keystone Avenue Indianapolis, IN 46240 $189.50 ON ACCOUNT OF APPROPRIATION FOR Mayor's Office PO# Dept. INVOICE NO. ACCT #/TITLE AMOUNT Board Members 1160 Statement 43- 590.03 $189.50 1 hereby certify that the attached invoice(s), or bill(s) is (are) true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except Friday, June 17, 2011 Mayor Title Cost distribution ledger classification if claim paid motor vehicle highway fund