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165261 10/29/2008 CITY OF CARMEL, INDIANA VENDOR: 00350224 Page 1 of 1 e 0 ONE CIVIC SQUARE NANCY HECK CHECK AMOUNT: $992.10 CARMEL, INDIANA 46032 CHECK NUMBER: 165261 CHECK DATE: 10/29/2008 DEPA RTMENT A CCOUNT PO NU MBER INVOICE N UMBE R AMO DESCR .1160 i 4343002 703.07 EXTERNAL TRAINING TRA 1160 4343004 225.00 TRAVEL PER DIEMS 1-160 4355100 64.03,PROMOTIONAL FUNDS Page 5 of 5 Hotel Car Offers To Ensure Mileage Plus Credit Book a hotel from thousands of properties Please confirm your Mileage Plus number worldwide, backed by our Best Price is included in your reservation and keep Guarantee. Rent a Hertz car to receive your original boarding pass and E- Ticket discounts, plus earn up to 1,000 bonus receipt until all flights are credited. miles. Book a hotel Reserve your Hertz car United carrier passenger notices O 2007 United Air Lines. Inc 9/26/2008 Page 4 of 5 Seat(s): OPERATED BY UNITED FOR TED RENO to DENVER departing Friday, October 24 TED 1470 Depart: NONSTOP UNITED ECONOMY RENO 2:03 PM Equip: 32S In- Flight services: Arrive: MP miles: 804 Meal: DENVER 5:14 PM Seat(s): OPERATED BY UNITED FOR TED DENVER to INDIANAPOLIS departing Friday, October 24 UNITED 7544 Depart: NONSTOP UNITED ECONOMY DENVER 7:17 PM Equip: E70 In- Flight services: Arrive: MP miles: 977 Meal: INDIANAPOLIS 11:37 PM Seat(s): OPERATED BY UNITED EXPRESS /SHUTTLE AMERICA PLEASE CHECK -IN AT UNITED AIRLINES "Tickets exchanged c: Name: LENTZ/MELANIE Issued: 28 APR 08 Ticket number: 0162175137008 Ticket value: 273.00 USD Service charge due: 300.00 USD Balance due: 602.00 USD Payment information: $301.000SD Name: HECK/NANCY Issued: 28 APR 08 Ticket number: 0162175137007 Ticket value: 273.00 USD Service charge due: 300.00 USD Balance due: 602.00 USD Payment information: $301.000SD c- 9/26/2008 Page 3 of 5. Base fare: 355.35 USD Tax/Fee /Charge: 26.65 US 42.00 XT (Federal excise taxes) Total: 424.00 USD Fare details: Fare Basis TR14ZAN FC IND UA X /DEN UA RNO 223.26VA14AN UA DEN 86.51TP142NA3/UAF UA IND 45.58TR14ZAN USD355.35END UA ZPINDDENRNODEN XT10.00AY18.00XF IND4.5DEN4.5RN04.5DEN4.5 A/C 301.000SD SVC150.000SD NON REF-CHGFEEPLUSFAREDIF CANCEL BY FLIGHT DATE OR RESERVATION WILL BE CANCELED AND TICKET HAS NO REMAINING VALUE. Name: Ticket no.: Mileage Plus® no.: HECK/NANCY SUE 0162182340654 NONE Per passenger Base fare: 355.35 USD Tax/Fee /Charge: 26.65 US 42.00 XT (Federal excise taxes) Total: 424.00 USD Fare details: Fare Basis TR14ZAN FC IND UA X/DEN UA RNO 223.26VA14AN UA DEN 86.51TP142NA3/UAF UA IND 45.58TR14ZAN USD355.35END UA ZPINDDENRNODEN XT10.00AY18.00XF IND4.5DEN4.5RN04.5DEN4.5 A/C 301.000SD SVC150.000SD NON REF-CHGFEEPLUSFAREDIF CANCEL BY FLIGHT DATE OR RESERVATION WILL BE CANCELED AND TICKET HAS NO REMAINING VALUE. Revised travel itinerary Confirmation no.: W663CO INDIANAPOLIS to DENVER departing Tuesday, October 21 UNITED 7568 Depart: NONSTOP UNITED ECONOMY INDIANAPOLIS 3:44 PM Equip: E70 In- Flight services: Arrive: MP miles: 977 Meal: DENVER 4:27 PM Seat(s): OPERATED BY UNITED EXPRESS /SHUTTLE AMERICA PLEASE CHECK -IN AT UNITED AIRLINES DENVER to RENO departing Tuesday, October 21 TED 1467 Depart: NONSTOP UNITED ECONOMY DENVER 5:59 PM Equip: 32S In- Flight services: Arrive: MP miles: 804 Meal: RENO 7:16 PM 9/26/2008 Page I of 5 Heck, Nancy S From: Lentz, Melanie J Sent: Friday, September 26, 2008 3:37 PM To: Heck, Nancy S Subject: FW: Your E-Mail Confirmation from United W6133CO 5� Vq) Melanie Lentz Department of Community Relations �L lr� City of Carmel One Civic Square Carmel, IN 46032 Phone: (317) 571-2474 Fax: (317) 844-3498 From: United Airlines [mailto:united@united.ipmsg.com] Sent: Friday, September 26, 2008 3:32 PM To: Lentz, Melanie J Subject: Your E-Mail Confirmation from United W6133CO �ll UINI T E® M .7771, 3u E-ticket receipt revised travel itinerary Confirmation no.: W6133CO This e-mail address does not accommodate replies. Thank you for choosing United. Your electronic ticket has been exchanged. Please take a moment to review your revised itinerary and receipt. Print a copy of your itinerary and place it inside your checked baggage for identification purposes while you are traveling. If you have any questions about your reservation or need to make changes, contact United Reservations at the number(s) indicated below and refer to your confirmation number. 9/26/2008 3%_AV1,A GVUl t11111U211 U111G1U11LX i IJGIVUGl I-/- /,vvo Yage 3 Of. Going Green is the Buzz Whether it's recycling, cutting back water usage, or saving energy, conservation messages are emerging more and more in a communication manager's duties. If you need to develop a conservation campaign, this session will show you how to create effective messages that resonate with your target audiences. Making Effective Presentations Learn techniques to help you enjoy making presentations. Standing behind the podium can be intimidating and this session will assist in eliminating fear and anxiety. And the Savvy Award Winner Is How do they do it? Now you can find out just what it takes to create an award inning savvy entry. Award recipients will give you the inside scoop on preparing a winning entry. How to Prepare for Crisis Are you confident that your crisis communications plan is up to date? Do you have in place the latest tools, manuals and preparedness responses for the crisis team? Hear the experiences of two peers and how they handled the situations. How to Market and Communicate In Tough Economic Times With the lackluster economy and tax limiting initiatives, budgets are shrinking for many public agencies. This means service cuts and lost jobs. How do you manage a communications program that: 1) Alerts citizens and the media to why the cuts are being made and the effects of those cuts on services and 2) Respects those employees let go and builds trust in the ones left behind. Integrated Communications In these lean times 3CMA members are looking for new ways to effectively communicate with residents. One way is to utilize customer relationship management software a proven tool utilized by private side companies. Learn how two 3CMA member cities are integrating communications throughout the organization and how it works across traditional boundaries. SESSION TOPICS I PRE CONFERENCE SESSIONS I AIRPORT TRANSPORTATION I HOST HOTEL ONLINE REGISTRATION FORM PRINTABLE EARLY REGISTRATION FORM PRELIMINARY CONFERENCE SCHEDULE SPONSORSHIP INFORMATION I LAKE TAHOE FACTS Incline Village, NV 64 OF Scattered Clouds at 9.57 AM Advisory! Click for Forecast ittp:// www.3cma.org/tahoe /sessions.htm 811812008 .)1.1V1t1 GVL11 ti1111U41 1.U111G1G11CC I UGLVUC1 GL G'+� GVVO Page 2 of rules and think outside the box in order to nourish creative thoughts and vision. Malcolm Baldrige National Quality Program: How to Apply the Criteria for Performance Excellence to Everyday Local Government Operations Understand the framework and methodology in the Baldrige Criteria for performance excellence. Learn what the criteria questions mean and how local governments can use them to improve overall governance and management. How to Make Your Communications More Effective This session will explore creative methods designed to enhance your communications, whether you are a staff of 15 or a one person shop. Savvy Film Festival Sit back, relax, and enjoy these creative Savvy Competition video entries that had the judges raving. Take advantage of the opportunity to gain ideas for your next video programming challenge How to Handle Irate Citizens Angry people can make life miserable: It is how you handle their complaints that matters most. Learn some successful techniques for dealing with gadflies. Social Media Linked In, Facebook, Twitter, come find out how government can leverage Web 2.0. Social media networking on the Internet is moving communication closer to our customers. Influencers are having an impact on organizations like Dell Computers, Starbucks, Comcast, the Department of Defense, NASA and others. Keep your fingers on the pulse of the latest hot techie topics. Wacky Ideas Unlocking Your Creative Potential Learn new ways to create excitement and save money when launching new projects. Trends in Community Engagement This session will discuss case histories dealing with using citizen advisory committees, citizen academies, town halls, and events as ways to engage citizens. Website Makeovers Does your website meet your citizens' demands? Learn how to identify when it is time to redesign your website and discover strategies for creating an effective redesign action plan. Site architecture, navigation and suggested new features will be covered. Earning a Place for Communications on the Executive Team Successful city and county leaders recognize the importance of external and internal communications. To assure acceptance as a policy influencer learn from two top local government chief administrators the critical skills and knowledge needed by a communications director. Tough Times Require Better Data An effective citizen survey can tell you exactly what your community is thinking. Learn when surveys are appropriate, how to ask the right questions, how to choose the appropriate format for your survey and how to interpret the data collected. Energizing Your E- Communications Find out how other communities are making the most of communicating important information quickly and inexpensively via e- newsletters and other innovative tools. Building Credibility with the Public In this session you will have the opportunity to learn the strategies and some suggested tactics for achieving customer /stakeholder creditability. How to Reach Segmented Audiences The face of our society is changing rapidly and so are the demographics, ethnic and cultural composition of our communities. Join us to discuss what new changes you should be considering for your communications program. ittp: /www.3cma.org/tahoe /sessions.htm 8/18/2008 3% -Alt1 GVL11 tlllllU %_V111U1G11U0 I IJULVUU1 GG G'+� GVVO Page 1 of nto tine w y 3 CMA 20th Annual Conference Reno/Tahoe 2008 October 22 24 Session Topics Note: Topics subject to change Find Out What Your Peers Think In this session Brooke Liu Ph.D Professor of Public Relations DePaul University and an associate will report the results of research of 3CMA members and others determining whether public affairs practitioners working in the public sector face unique challenges and opportunities. Findings include impact of politics, working relationships, professional development, communications activities, demographics and salary. Creating Strategic Communications Plans Learn how to develop road maps for your important issues. Factors such as target publics, goals and objectives and specific tactics will be discussed. Preparing the Next Generation of Public Communicators Dr. Frank Benest, a founding member of 3CMA, former City Manager of Palo Alto, CA and chair of the CA- ICMA "Preparing the Next Generation," and will address the challenge of succession. As a generation of baby boomers retires from local government, there are fewer numbers of Generation Xers ready and able to replace them. Learn about the demographic, political and value trends that have contributed to this crisis and the leadership development and succession planning strategies needed to address the problem. How to Inspire Employee Involvement in the Organization In government communications offices all across the United States internal communication often takes a backseat to communicating with residents. Educating citizens is the top priority, but find out how some 3CMA members have learned that with buy -in from the top administrator and management team internal communications can flourish and pay big dividends. How Do You Create a Great Logo and Distinctive Tag Line? This session explores the role of logos and tag lines play in a community -wide brand. Without the proper precautions these common place marketing tools can become a lightning rod for citizen and stakeholder dissent. Tips for sidestepping logo and tag line minefields will be presented along with case studies featuring both successes and messes. 60 Ideas in 60 Minutes At 3CMA there are no secrets. Members learn first hand from successful peers how to do their job better, enhance their careers and learn ways to advance their city or county. Feeding and Watering the Creative Team It is said that in local government 85% of the workers are left brained and process oriented. Yet successful communications programs must be innovative, exciting and intriguing. Find out how some agencies bend the �ttp:// www.3cma.org/tahoe /sessions.htm 8/18/2008 J1 1V111 GVlil t1Ill1UQ1 l V111G1Gll(C I VGLVUGi GG G'+ GVVO Page 2 of ONLINE REGISTRATION FORM PRINTABLE EARLY REGISTRATION FORM PRELIMINARY CONFERENCE SCHEDULE SPONSORSHIP INFORMATION LAKE TAHOE FACTS Incline Village, NV 64 OF Scattered Clouds at 9;57 AM Advisory! Click for Forecast tttp: /www.3cma .org/tahoe /preconference.htm 8/18/2008 )1.1V1A LVL11 A1111U 1.U111U1U11UU I UCLUUCI LL G'+, LVVO Page 1 of. nt the lia P 3 C M A 6 0 20th Annual Conference Reno/Tahoe 2008 October 22 24 Pre Conference Sessions Note: Topics subject to change On Camera Interview Training You'll learn interview tricks reporters use and how to avoid them; develop your key messages and get real -life experience through mock interviews, which will be voluntary. Come learn through friendly feedback from instructors and participants. Space is limited. Crafting Your Next Life Phase The Art of Self Renewal As we retire, how do we create a portfolio of fulfilling experiences involving leisure, work, service, creative pursuits, and personal relationships? Most professionals have thought about the financial aspects of the next phase, but few know how to think about and actually craft a vital and enriching next phase plan. This interactive workshop is about looking to the future, exploring new opportunities, making positive life choices, and becoming the "best version of me." It concludes with the opportunity for each participant to draft the beginning of a "next phase" plan. Learning to Use Your Digital Camera Like a Pro Bring your camera and your goal to take better pictures to a scenic paradise. Professionals with years of experience are going to demonstrate how to take award winning photographs. Learn how to set your camera, deal with the challenges of light and frame photos properly. This session will not involve desktop software program tips. Branding Is Just Not a Marketing Buzzword Find out why and how in today's competitive society there is a need to develop a communitywide brand. Research, creativity, strategic planning, managing communication channels, finding funding and developing leadership for the brand will be discussed. Several communities will be showcased. Creating Success through Performance Measurement A County Administrator and a Communications Director will explain why traditional communication evaluations need to change. They will explain how to create an organization in which department directors, front line managers, and other employees translate your vision and values into practical goals that can be implemented and measure progress toward meeting these goals. Techniques for Developing a World Class Well Organized Small Communications Shop Successful professionals will share their achievements in building their operations through techniques such as vision enhancement, information assessment/ dissemination electronic tools, partnerships and finances. S ESSION TOPICS I PRE CONFERENCE SESSIONS I AIRPORT TRANSPORTATION I HOST HOTEL Lttp: /www.3cma .org/tahoe /preconference.htm 8/18/2008 GVVd )%-1iv v LVUl tuumui \,UIIIerencu I VCIUDCr LL L4, LVVa Page 3 of 3:15 p.m. Adjourn Saturday Oct: 25th 8:00 a.m. Noon Downtown Development and Marketing Tour Take a bus tour to see the highlights of Reno /Sparks development. See how the cities and Washoe County are changing the face of the community. Find out how they are marketing their assets. SESSION TOPICS I PRE CO NFERENCE SESSIONS I AIRPORT TRANSPORTATION I HOST HOTEL ONLINE EARLY REGISTRATION FORM I PRINTABLE EARLY REGISTRATION FORM PRELIMINARY CONFERENCE SCHEDULE I SPONSORSHIP INFORMATION I LAKE TAHOE FACTS Incline Village, NV 64 OF Scattered Clouds at 9;57 AM Advisory! Click for Forecast ttp:/ /www.3cma.org/tahoe /program.htm 8/18/2008 GVVa Jl IV1L1 GVLII tu lllUdl I.UII1GrCiII G VGWUCf GG L'F� GVVa Page 2 of. 3:45 5:00 p.m. Concurrent Sessions Four Breakout Sessions 5:30 6:30 p.m. Welcome Reception 6:30 p.m. Restaurant Romp Local Area Restaurants Thursday Oct. 23rd 7:00 8:30 a.m. Continental Breakfast 8:30 9:45 a.m. Concurrent Sessions Four Breakout Sessions 9:45 a.m. Networking Break 10:15 11:30 a.m. Concurrent Sessions Four Breakout Sessions 11:30 1:00 p.m. Luncheon (Business Meeting Keynote Speaker) 1:00 2:45 p.m. Information Showcase and Dessert 2:45 4:00 p.m. Concurrent Sessions Four Breakout Sessions 5:00 6:00 p.m. Savvy Awards Reception 6:00 8:00 p.m. Savvy Awards Presentation Friday Oct. 24th 7:30 9:00 a.m. Continental Breakfast 9:00 10:15 a.m. Concurrent Sessions Four Breakout Sessions 10:15 a.m. Networking Break 10:45 12:00 p.m. Concurrent Sessions Four Breakout Sessions 12:00 2:00 p.m. Luncheon (Keynote Speaker) 2:00 3:15 p.m. Concurrent Sessions Four Breakout Sessions ittp: /www.3cma.org/tahoe /program.htm 8/18/2008 GVVO JI -AVlti /_V111 C11111ua1 L.V111G1G11GG l/IJLVVGI LL /--t, LVVO Page 1 Of Moth, i a 3CMA 20th Annual Conference Reno/Tahoe 2008 October 22 24 Preliminary Conference Schedule "Please Note: Session topics and times subject to change. Tuesday Oct. 21st 1:00 P.M. 3CMA Board of Directors Meeting Pre Conference Session Information Wednesday Oct. 22nd 8:00 a.m. Pre Conference Registration 9:00 11:30 a.m. Pre- Conference Sessions (Preliminary Subject to Change) What You Need to Know about Branding Your Community Managing Your On -Line Reputation On- Camera Interview Training Why Performance Measurement Counts Techniques for Developing a World Class Well Organized Small Communications Shop Learning to use Your Digital Camera Like a Pro 11:30 a.m. Pre Conference Luncheon General Conference Schedule 11:00 a.m. General Conference Registration Begins 12:15 12:45 p.m. Gathering for First Timers 1:00 2:00 p.m. Opening Session 2:00 3:15 p.m. Concurrent Sessions Four Breakout Sessions 3:15 p.m. Networking Break [ttp: /www.3cma.org /tahoe /program.htm 8/18/2008 jp'�bc �UVD/ I N V 0 I C E n Bill To: Invoice C -IN -2008 City of Carmel Invoice September 9, One Civic Square Date; 2008 Carmel, IN 46032 Q Customer City of Carmel, ID; Indiana MV1_c ��ti' +aa 9/9/2008 N/A 30 Days 52- 1598616 1 3CMA 20 Annual Conference 735.00 735.00 Melanie Lentz 1 Pre- Conference Session 155.00 155.00 Melanie Lentz 1 3CMA 20"' Annual Conference 735.00 735.00 Nancy Heck 1 Pre- Conference Session 155.00 155.00 Nancy Heck Subtotal 1,780.00 Tax N/A Shipping N/A Miscellaneous REMITTANCE Balance Due 1,780.00 Customer ID; Date; Amount Due; Amount Enclosed. 3CMA P.O. Box 20278 Washington Dulles Airport Washington, DC 20041 United States Phone: (703) 707 -0830 Fax: (703) 707 -0867 Email: info @3cma.org Website: http: /www.3cma.org RA 515186808 I 111111111111 1111 IIII IIIII IIIII IIIII IIIII IIIII IIIII IIIII IIIII IIIII IIII.IIII PAGE 2OF2 GOVERNMENT, ORTOUR ACCOUNT AGREEMENT), ALL COLLISION DAMAGE WAIVER, LIABILITY INSURANCE AND UNINSURED /UNDERINSURED MOTORIST BENEFITS, AND CERTAIN OTHER OPTIONAL PRODUCTS, IF ANY, DESCRIBED IN THIS AGREEMENT ARE VOID AND, THUS, WILL NOT BE PROVIDED. RENTER: Alamo vehicles may not be used off road.Please note a $225.00 cleaning fee will be added to rentals returned excessively dirty. RA 515186808 PAGE 2OF2 �x_.,,, I IIIIIIII IIII IIII IIIII IIIII IIIII IIIII IIIII IIIII IIIII 11111 11111 IIII Illl RA 515186808 RES 542513314 NANCY HECK CONTRACT ID T00066DY QS CARMEL, IN 46033 EXT REF 4064349155 FT RENTAL LOCATION RENTAL DATE RETURN LOCATION RETURN DATE RENO ARPT (888)826 6893 21 -OCT -2008 RENO ARPT (888)826 6893 24 -OCT -2008 2001 EAST PLUMB LANE RENTALTIME 2001 EAST PLUMB LANE RETURN TIME RENO, NV 89502 08:11 PM RENO, NV 89502 01:00 PM RATE RULES AND QUALIFICATIONS INITIAL X VEHICLE INFORMATION HOTWIRE PACKAGE DAILY RESERVED Full Size 2/4 Door Car Auto A/C DRIVEN Full Size Special Auto A/C CHARGED Full Size 2/4 Door Car Auto A/C MAKE VOLVO MODEL V70 COLOR GREEN LT ODOMETER 9423 PLATE 314VFZ REG AREA NV VEHICLE 81051454 BAY STALL CHARGES UNIT PRICE/UNIT CURRENT CHARGE TIME DISTANCE Rental INCLUDED EXTRA TIME DISTANCE WEEK INCLUDED EXTRA TIME DISTANCE Day INCLUDED a EXTRA TIME DISTANCE Hour INCLUDED UNLIMITED MILES /KM -TIME DISTANCE M /KM INCLUDE CONCESSION RECOUP FEE 11.11 PCT 11.11% INCLUDED WASHOE COUNTY RENTAL TAX 2 PCT 2.00% INCLUDED NV RECOVERY SURCHARGE 1 PCT 1.00% INCLUDED NV RECOVERY SURCHARGE 3 PCT 3.00% INCLUDED v` NV GVT SVC FEE 6.00% INCLUDED SALES TAX 7.38% INCLUDED RENTER'S RESPONSIBILITY EXTENSION TIME DISTANCE WEEK 340.44 X 0.00 C EXTENSION TIME DISTANCE Hour 18.91 X 0.00 EXTENSION TIME DISTANCE Day 56.74 X 0.00 ALAMO PROTECTION PLUS Day 34.94 X 3 104.82 FUEL SERVICE OPTION Rental 61.98 X 1 61.98 CONCESSION RECOUP FEE 11.11 PCT 11.11% 4.31 WASHOE COUNTY RENTAL TAX 2 PCT 2.00% 2.18 NV GVT SVC FEE 6.00% 0.26 SALES TAX 7.38% 0.32 ESTIMATED CHARGES C ]3 ITIAL X PAYMENTS EXTERNAL TOUR VOUCHER 4064349155 /4 /FCAR I ACCEPT OPTIONAL ALAMO PROTECTION PLUS (APP) AT $34.94 PER DAY AS DESCRIBED IN THE RENTAL AGREEMENT JACKET. APP INCLUDES UM /UIM WITH LIMITS OF $100,000 COMBINED SINGLE LIMIT. X I DECLINE OPTIONAL CAREFREE PERSONAL PROTECTION COVERAGE (PERSPRO). X I DECLINE ALAMOS OPTIONAL ROADSIDE SERVICE PLUS X I CHOOSE OPTIONAL FUEL PURCHASE AT START OF RENTAL, AT 3.35 PER GALLON (NO REFUND FOR UNUSED FUEL). THE TOTAL FUEL CHARGE REFLECTED HERE IS AN ESTIMATE BASED ON THE AVERAGE TANK SIZE FOR THE CAR CLASS CHARGED. I UNDERSTAND MY TOTAL FUEL CHARGE MAY CHANGE BASED ON THE ACTUAL CAR I DRIVE. X NO ADDITIONAL DRIVERS ARE AUTHORIZED TO DRIVE THE VEHICLE WITH THE EXCEPTION OF THE DRIVERS LISTED BELOW. YOU AGREETO ALL PROVISIONS CONTAINED WITHIN THIS AGREEMENT, INCLUDING THOSE CONTAINED WITHIN ALAMO'S RENTAL AGREEMENT JACKET AND ALL APPLICABLE OPTIONAL PRODUCT BROCHURES, AND YOU ACKNOWLEDGE RECEIPT OF EACH OFTHEM.YOU UNDERSTAND AND AGREE THAT, TOTHE EXTENT PERMITTED BY LAW, IFYOU DO NOT COMPLY WITH CERTAIN KEY PORTIONS OF THIS AGREEMENT (AND, WHERE APPLICABLE, THE TERMS OF ANY ASSOCIATED CORPORATE, RA 515186808 PAGE 1 O F2 Q HAk- ZJ Hang A 9991s or f o f o obi ore HYATT EXPRESS CHECK -IN KIOSK 0 The Hyatt Express Check4n Kiosk, located in the hotel lobby, allows you to check in and check out with the simple touch of a screen. HYATT FAST BOARDTu Make travel easier by printing your airline- boarding pass in the lobby at our Fast Board terminal. HYATT &CONCIERGE HAY -/-�T Plan spa and dinner reservations, destination activities or in -room indulgences weeks in advance online with Hyatt E- Concierge. To access this service, request an email confirmation when making your reservation. Q HYATT WEB CHECK -IN Hyatt Gold Passport® members can check -in for their next Hyatt stay in advance of arrival through the Internet, PDA or any web H_Y 4:L_T enabled device. WEB CHECK -IN HYATT GOLD PASSPORT® Earn free nights and enjoy exclusive membership benefits with Hyatt Gold Passport. To join our global frequent guest program, HYATT GOLO PASSPORT' please call 800 51 HYATT or visit gold passport.com. The earning and redemption of Hyatt Gold Passport Points is subject to Hyatt Gold Passport complete terns and conditions. "It Web Chedk4n is available at participating Hyatt Hotels Resorts in the U.S. and Canada and may not be used with certain quallfied rates or rates requiring identlflcation at check In. Available to Hyatt Gold Passport Gold members on the day of arrival starting at 1:00 pm EST and to Platinum and Diamond members at 9:00 am EST until 11:59 pm EST. Visit goldpassporLcom for complete details. Hyatt E- Concierge Is available at participating hods worldwide to guests who make their reservation on HyatLmm and provide an emall address or request an email confirmation. Offerings vary by bcation. All reservations for activities are subject to availability of all venues and confirmation. Aldine checkin using Fast Board"' Is subject to the applicable airline's terms and conditions and Is available for participating airlines only. Express Check in bosh availability may vary by location. HYATT name, design and related marls are trademarks of Hyatt Corporation. 02006 Hyatt Corporation. All rights reserved. I will NOT require an itemized hotel statement. C Please send a copy of my hotel account to: This is Hyatt's authorization to place charges incurred by O Name (NAME) on my credit card. Company Address I will authorize: All Charges Room and Tax only Incidentals only f City State Zip a Email Address Cardholder signature Signature thank YOU "1 Last Name First Name Polio I Page I HECK NANCY freer Room 801 1326 COOL CREECK DRIVE Rate 157.50 Arrival 10/21/08 TUE City State Zip Code CARMEL IN 46033 Departure 10/24/08 FRI Bonuses Type CCARD (317) 848 -4840 1/0 Account XX /XX DATE DESCRIPTION CHARGE /CREDIT DATE DESCRIPTION CHARGE /CREDIT 09/24 PREPAYMENT C j 76.40 10/21 DISCOUNT ROOM 157.50 If you cannot rate your visit as "Excellent please let us know. 10/21 *ROOM TAX 18.90 Simply contact Jmojica @hyatt.com or by p one at 775-886-6743. 10/22 DISCOUNT ROOM 157.50 We wait to make sure that you have a greai experience! 10/22 *ROOM TAX 18.90 10/23 DISCOUNT ROOM 157.50 10/23 *ROOM TAX 18.90 10/24 EXXX/ X 352.80 Total Due ".00 No frequent traveler account has been credited for this stay: To enroll in Gold Passport, call 1- 800 -51- YATT. Questi ns regarding your account'? Contac Accounts Receivab c at ddatsk @hyatt.com or phone: 1- 775 -886 -6 27. agree that ntv liability for this bill is not waived and I agree to be held personally liable in the ;vent that the indicated person, company or association /ails to pav for any part or the fill/ Signature a L rmomv of these charges. For advance payments, claim form must be submitted ten (10) business days in advance of travel. Claim will not be processed without the following documentation: 1) Conference or course registration form, if applicable 2) Travel itinerary or car rental agreement, if applicable 3) Original itemized receipts for all expenses (or affidavits if appropriate), except for meal per diems (which require hotel receipt) Prorated meal allowance: For travel that commences before 1:00 p.m. (flight departure time, if traveling by air), $50 for in -state travel and $65 for out -of -state travel For travel that commences after 1:00 p.m. (flight departure time, if traveling by air), $25 for in -state travel and $30 for out -of -state travel For travel that ends before 1:00 p.m. (flight arrival time, if traveling by air), $25 for in -state travel and $30 for out -of -state travel For travel that ends after 1:00 p.m. (flight arrival time, if traveling by air), $50 for in -state travel and $65 for out -of -state travel EMPLOYEE ACKNOWLEDGEMENT OF MEAL ADVANCE AND OBLIGATION TO DOCUMENT EXPENDITURES: I hereby acknowledge receipt of such funds being advanced to me by the City of Carmel solely for the purpose of purchasing meals while traveling to participate in official business for the City. I accept responsibility for these funds and agree to repay them if lost or stolen. I understand that within ten (10) business days of my return (as stated on opposite side), I am responsible to: 1) Submit original itemized receipts to the office of the Clerk- Treasurer documenting all meal expenditures; and 2) Return all unused funds to the office of the Clerk- Treasurer I further understand that failure to provide the required documentation shall result in the total amount of the advance being deducted from the first paycheck issued more than 30 days after the date of my return. Failure to return unused funds will result in the amount of the unused funds (total advance minus documented expenditures) being deducted from the first paycheck issued more than 30 days after the date of my return. Employee Signature: Date: City of Carmel Form ER06 Revision Date 9/25/2008 Page 2 4\ Q �p,1h C y<e CITY OF CARMEL Expense Report (required for all travel expenses) EXHIBIT A EMPLOYEE NAME: A DEPARTURE DATE: D l P Q( TIME: 3 (S AM M DEPARTMENT: C n I S RETURN DATE: C.T aU a�g TIME: L �O AM/109) REASON FOR TRAVEL: C,�,/1 Q i�1(.2 DESTINATION CITY: v� 6 a V) ©e N Y EXPENSES ARE FOR (check all that apply): TRAVEL ADVANCE TRAVEL REIMBURSEMENT Ie' TRAVEL PER DIEM Transportation Gas/Tolls/ Meals Date Tips Luggage Parking Lodging Misc. Total Breakfast Lunch Dinner Snacks Per Diem .L lo- Total 7 DIRECTOR'S STATEMENT: I hereby affirm that all expenses listed conform to the City's travel policy and are within my department's appropriated budget. Director Signature: Date: City of Carmel Form ER06 Revision Date 9/25/2008 Pagel �o E N Y 0 U C:: O N _0 O CZ o m 0 M U U W N ro O N 3 69 ro N m O iz Z V C' U Lu U X ro to N Z ro U N 0 U N a n E 3 Z LL p M j I CZ Z X a C C O W J O w L a k i- 3 X F L 0 o a S 0� a 3 LL Z a o 0 E 0 N O Z E T o m U Q ao Prescribed by State Board of Accounts ACCOUNTS PAYABLE VOUCHER City Forrn No. 201 (Rev. 1995) CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. 11 n e Payee Q1(1CA-1 �"*uc Purchase Order No. 1 30 U I Qy u Terms _lk 1 v L-I 4 3 Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s) or bill(s)) 3 fo a Lo 3 C AIA a� J 1 UnOLT4 o Total I hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and 1 have audited same in accordance with IC 5- 11- 10 -1.6. 20 Clerk- Treasurer Prescribed by State Board of Accounts City Form No. 201 (Rev. 1995) ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee Ct t Purchase Order No. Terms �wm /v O, Q Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s) or bill(s)) 1 a N LQ tv t.'Od 3 uo 53 acs r .1 6 Uncxorq c, co v/ Total I hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accordance with IC 5- 11- 10 -1.6. 20 91W Clerk- Treasurer VOUCHER NO. WARRANT NO. ALLOWED 20 i 3 a �2 d Ct''P �C- IN SUM OF R 6 co ON ACCOUNT OF APPROPRIATION FOR Mal kuo XYX Board Members PO# or INVOICE NO. ACCT #/TITLE AMOUNT DEPT. I hereby certify that the attached invoice(s), or a a bill(s) is (are) true and correct and that the materials or services itemized thereon for q 3Cj 3 ao which charge is made were ordered and received except 1U 173. 7 20 .Sign d� Cost distribution ledger classification if Title claim paid motor vehicle highway fund V./\ /7 ,fv'l ����'^o x� 2 oBrho Choe�e Dir �3�95) 1 q0 7 dU l 3l\ce PI m Combo P�Z�o Q �Ce H/2 TO1ngs C�\Ck�O �[OCC]l1 3m Cho[ S8|dd E5peran78 ID�y N�llON NUShrCO0 Coke 2340 E. 116th 3tr6St Chicken Ca8SO[ 6.95 Carmel, IN 46032 l 3lic8 PiZZ� �nmbO 7.36 Pizza Slice w/2 Server: B 18n DOB: 10//14/2008 Itul1�� 5nUSdg8 12:58 pN 10/14/2008 peppemn/ City Of COrN8l/l 1/10001 3N GrSB� �d\oc Es0erunzn 2097170 Coke Curd # EXp:1208 Chef Sal?,-d; O�25 Magnetic card present: UE[K NANCY S I S]1ce PiZzu Cmnbu T3G Approval: 01437B PiZZd 3|iCe w/2 TGp�iDGS |\u|)yD 3uuSoge Amount 53.43 NosMr. m S 3m k id 3o{ud G[8tUity� Lite. �nnoh Coke Total: P\ZIa 3|1C� w/2 T3��ingo 2,75 Sub Total lax EXem�t Approval: 0143 Total 53.43 This Guest Check GDOd For $3 OFF Your Next Order Of $10 53.43 Or Nnr8, When You Visit Tip lO 50 N8]]oW NUah[OON N1th10 the Total, 54.03 Next 7 Days! Not valid with Au|h 1 other offers. ******GU8S�'G Copy****** X_- B a ci r DuEa O 0O This Guest ChSok rood For �J OFF You 1 Hex\ O/de/ 0r Nore, Hhon You Viait �elloN MU3hr000 Nit n the N2 X1 7 DayS! N0t val1d w1ih o[hn/ offers Check Closed' Y Prescribed by State Board of Accounts ACCOUNTS PAYABLE VOUCHER City Form No. 201 (Rev. 1995) 10/27/08 CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee Nancy Heck Purchase Order No. One Civic Square Terms Carmel In 46032 Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s) or bill(s)) 10/14/OE Receipt Lunch for Connecting with Carmel crew 10/14/08 $64.03 Total $64.03 1 hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accordance with IC 5- 11- 10 -1.6. 20 Clerk- Treasurer VOUCHER NO. WARRANT NO. 10/27108 ALLOWED 20 Nancy Heck IN SUM OF One Civic Square Carmel IN 46032 64.03 ON ACCOUNT OF APPROPRIATION FOR 1160 Mayor 4355100 Promotional Funds Board Members PO# or INVOICE NO. ACCT #!TITLE AMOUNT DEPT. I hereby certify that the attached invoice(s), or Receipt 4355100 $64.0 3 bill(s) is (are) true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except 20 Sign u e Cost distribution ledger classification if Title claim paid motor vehicle highway fund